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Administrative Aide I, II, & III

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Montgomery College

Location: Montgomery, Maryland
Category: Admin-Other Administrative Positions
Date Posted: September 1, 2023

Job Description

All administrative aid positions involve providing general administrative support to an academic or administrative unit. Duties include but are not limited to:

Ensuring compliance with established policies and procedures regarding office services, College protocols, and administrative requirements.
Answering phones, opening and routing mail, creating correspondence, flyers, letters syllabi, tests, and/or reports, proofing and editing documents.
Acting as the initial point of contact for office, directing calls and walk-ins to appropriate staff or departments.
Managing and maintaining schedules and calendars.
Ordering and maintaining supplies through various vendors.
Hiring, training, and supervising student assistants.
Maintains manual and/or automated financial, accounting, personnel, and other administrative and management files and records and ensuring confidentiality where appropriate.
Attending meetings, taking notes and distributing information as appropriate.
Performing calculations and data entry.
Managing web page(s) for the academic or administrative area.
Other duties as assigned.
Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship.

Minimum Required Qualifications:

High school diploma or GED.
At least one year of progressively responsible experience providing office administrative support involving customer service.
Experience using Microsoft Office Suite.
Appropriate use of spelling, grammar, writing styles and formats.
Ability to perform basic mathematical computations.
Ability to organize work and timely perform assignments.

Our Current Openings As of 9/1/2023 are:

Administrative Aide II - Rockville Campus - Student Life Department
Administrative Aide II - Rockville Campus - SVP of AA Office
Administrative Aide II - Rockville Campus - ELITE Department

Process:

Submit your application with a current resume.
You will be sent an email link to access and complete a skills assessment.
Should you be identified as a good fit for an open position, you will be contacted by a member of the recruitment team. Your application will be submitted to a hiring manager once you have confirmed your interest in the open position.

As a condition of employment, the following are required at the time of hire:

Successful completion of a background check and degree verification (if applicable).
For international degrees, you must provide US degree equivalency verified by a nationally recognized credential evaluation service.
Participation in a retirement plan. If you are retired from the Maryland State System, you may not enroll in either the pension, or optional retirement plan, per state law.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

As a condition of employment, the following are required at the time of hire:

Successful completion of a background check and degree verification (if applicable).
For international degrees, you must provide US degree equivalency verified by a nationally recognized credential evaluation service.
Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery Collage and may have earnings restrictions, per state law.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.