Title: Vice Chancellor, CC (Administrative Services) Position Number: 0089141 Hiring Unit: Administrative Services Location: Honolulu Community College Date Posted: February 27, 2013 Closing Date: March 18, 2013 Salary Information: Salary commensurate with qualifications and experience Monthly Type: 11 Month Full Time/Part Time: Full Time Temporary/Permanent: Permanent Other Conditions:
Excluded, general funds, to begin approximately May 2013, contingent on availability of funds, satisfactory performance, operational needs, and actual staffing requirements.
Duties and Responsibilities
Position serves as the chief administrative officer for the College. Responsible for the planning, organizing, and directing of all administrative support services required by the College. Services include but are not limited to, overall management processes, budgetary and financial management, human resource administration, procurement and property management, facilities and grounds management, auxiliary services, campus security, workplace health and safety, and physical facilities planning of both repairs and maintenance and capital improvement projects.
Plans, organizes, directs, and supervises staff in the Business Office, Human Resources, Operations and Maintenance, Auxiliary Services, and Security divisions with the assistance of unit heads; assigns job duties and responsibilities; coordinates staff development/training activities; and evaluates/reviews work performance. Manages all environmental, health and safety activities for the campus.
Coordinates program reviews and assists with the development of the accreditation self-study and strategic planning processes and reports. Directly responsible for managing the long-range development plan (LRDP) process, finance and budgeting planning process, organizational and capital improvement plans and the ongoing review/revision of college policies, procedures and regulations.
Meets with College faculty, staff and students, University staff, community members and representatives from other agencies to assist with the implementation of activities that require the services of the Administrative Services program or the College as a whole.
Coordinates the development of budgetary plans and the preparation of the College’s operating and capital improvements budget; provides analysis and evaluation of budgetary requests and participates directly in the formulation of recommendations. Manages the campus level budgeting, planning, and prioritization activities in line with accreditation standards.
Directs the preparation of legislative testimonies, special reports, and detailed budgetary recommendations; serves as a resource staff for testifying College officials.
Develops budgetary requirements and expenditure plans for all units within the program supervised and ensures implementation of approved plans; assists other programs within the College with budgetary and expenditure preparation and implementation. Administers the College’s procurement process in conjunction with the Chief Business Officer to ensure adherence to University, State, and Federal policies and procedures; investigates, evaluates and resolves major procurement and property management problems; ensures proper and accurate inventory management and control; reviews and updates the College’s fiscal policies and procedures in the area of purchasing, disbursing, payroll, cashiering, accounting, and property management operations.
Directs the College’s human resources functions to ensure compliance with established policies, regulations, collective bargaining contracts, etc.; oversees recruitment, labor relations, fringe benefits, collective bargaining rules and regulations, and position classifications.
Meets with employees, union representatives and the general public to discuss issues and concerns related to human resources administration.
Reviews and approves human resource transactions relating to appointments, performance evaluations, leaves, disciplinary actions, etc. of staff within the Administrative Services program.
Coordinates the College’s workers compensation and employee benefit programs.
Directs the development of the repair and maintenance and capital improvement budgets for the College subject to approval of the Chancellor.
Develops and implements a preventive maintenance program to reduce the need for major repair and maintenance projects; directs and develops plans and schedules of repair and maintenance and capital improvement projects; ensures the condition of facilities are compatible with program requirements and meet all building regulations and OSHA standards.
Develops and directs the implementation of a renewable energy and conservation program to ensure the effective production and efficient use of energy on campus.
Directs the College’s regular maintenance program, including building and grounds maintenance, to ensure the campus meets all health and safety standards.
Directs the College’s auxiliary services operations to include vending, telecommunications, traffic and parking, environmental health and safety, and campus security; evaluates auxiliary services procedures and recommends improvements where necessary. Directs the development and implementation of a health and safety program for the College.
Responsible for other functions as may be required by the Chancellor. In the absence of the Chancellor, may assume responsibilities normally assigned to the Chancellor.
Under the general supervision of the Chancellor, the incumbent works independently to achieve mutually agreed upon goals and objectives. System and campus policies and administrative procedure memos, applicable bargaining unit agreements, the campus strategic plan and other campus planning documents provide broad guidelines for decisions and actions.
Work is reviewed based on achievement of overall goals and objectives and improvement in institutional effectiveness.
Represents the College on various system committees, accreditation teams and community organizations. Serves on the Chancellor’s senior administrators team.
Bachelor’s degree in Business Administration or related field.
Five years experience in fiscal and personnel management; at least three years of which are in a supervisory capacity.
Demonstrated ability to work with people and organizations.
Demonstrated ability to effectively supervise employees.
Skill in verbal and written communication.
Master’s degree in Business Administration.
Two or more years administrative experience which included responsibilities in any of the following areas: procurement and purchasing, budget preparation and execution, collective bargaining contract administration, CIP development, federal project administration, government accounting, organizational management, and facilities management.
Administrative experience in a postsecondary educational environment.
Knowledge of University and State governmental operations.
To Apply: 1) Submit community college application for faculty or executive/managerial positions ( CC Personnel Form 27A , available at www.hawaii.edu/ohr/bor/forms/uh27.pdf) to the address below, 2) graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position. (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. On-line transcripts or academic record/grade summaries will not be accepted. Diplomas and copies will not be accepted.), 3) brief one-page statement outlining how the applicant meets the minimum and desirable qualifications in relation to stated duties, 4) resume, and 5) three letters of reference (optional) attesting to job performance and personal character. Separate documents and application materials must be submitted for each position. All requested documents/information must be postmarked by the closing date and become the property of the college. No electronic transmission will be accepted. Failure to submit all required documents shall deem an application to be incomplete and will not be considered. If selected for the position, appointment is contingent upon verification of all minimum qualifications, and any additional qualifications used to justify an above minimum salary, including official transcript(s), license(s), certificate(s), and work experience documentation. (In order to be official, transcripts must have the official seal and be mailed directly from the degree-granting institution. Transcripts may not be stamped as issued to student or as a student copy. Ask the Registrar to send the transcript to the attention of Erika Lacro, Chancellor). All minimum qualifications must be met by effective date of hire. Address:
Erika Lacro, Chancellor
Honolulu Community College
874 Dillingham Blvd.
Honolulu, HI 96817
The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, national guard absence, or status as a covered veteran.
Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.