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Director of Facilities
Lake Tahoe Community College in South Lake Tahoe, California
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Date Posted 05/02/2013
Admin-Facilities Management
Employment Type Fulltime
Application Deadline 05/21/2013
CLASS TITLE: DIRECTOR OF FACILITIES CLASS CODE: 181 RANGE: 53 DEFINITION: Under the direction of the Vice President of Administrative Services, manage all campus facilities and grounds, facilities planning, maintenance and operations, vehicle and equipment maintenance, security, and other related functions; supervise and evaluate the performance of assigned personnel. DISTINGUISHING CHARACTERISTICS: The Director of Facilities serves as the department head for Facilities/Maintenance and Operations. It is distinguished from other maintenance and operations staff by the high level of authority and decision making responsibilities assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and abilities. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class.) It is impractical to list all the essential functions in a job description. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. REPRESENTATIVE DUTIES: Hire, train, supervise, and evaluate department employees; schedule, assign and inspect work; analyze staffing requirements and make recommendations; coordinate training of department staff; instruct staff on safe and proper work practices; resolve problems; plan daily, weekly, quarterly and yearly maintenance, operations and grounds projects; monitor and assign work order requests; plan and develop routine maintenance schedules of District facilities and equipment. Develop, manage and oversee department budget; monitor expenditures and funding availability; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; prepare cost estimates and project time for facility projects and scheduled maintenance; administer the approved budget; purchase maintenance supplies; gather data and prepare reports. Communicate with District administrators and personnel, regulatory agencies, architects, contractors, vendors and other concerning facilities, maintenance, and construction issues Assist in facilities master planning, project management for construction and remodel projects; input information, extract reports, forms and other information from FUSION (Facilities Utilization Space Inventory Option network); project planning, provide information to the District’s architect. Develop plans and specifications with architects, engineers and District personnel for new, expanded, and modernized school facilities, with specific responsibilities for design, construction, change orders and close-out. Assist with project scope identification, budget estimation, timeline creation and implementation of project management. Research, compile, analyze and interpret technical data related to large-scale maintenance and operations projects; estimate costs for labor and materials; assist as needed in preparing bid specifications. Maintain District’s file of construction drawings, blue prints, specifications and other facility documents. Inspect facilities and assure compliance with a variety of health and safety regulations related to equipment operation, toxic waste, hazardous materials storage, fire and safety hazards and asbestos management; review facilities and grounds for ADA compliance and access, serve as the District’s ADA compliance officer; make recommendations for construction of access ramps or barriers. Serve as member of District’s Safety committee, help lead District’s safety efforts. Daily oversight and management of mechanical, electrical and other building systems. Provide recommendations for energy management and efficiency. Provide oversight for the Lake Tahoe Demonstration Garden including hiring, training and supervision of garden interns, management of garden projects and supplies. Arrange and provide oversight for contractual maintenance and custodial services; coordinate purchase, storage and distribution of related supplies and equipment; meet with vendors and sales representatives to determine best products for use; perform maintenance and operation duties as needed to cover for employee absences; attend meetings and serve on committees; establish and maintain a vehicle use and maintenance program; and perform related duties as assigned. Obtain written price quotations and bids in accordance with District Board Policy and Public Contract Code. Manage District’s obsolete and surplus property including the administration of all sales and disposal of college property. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Principles, practices and methods of maintenance operations. Principles and practices of management, supervision and administration. Skilled labor including plumbing, carpentry, electrical and HVAC. Safe work practices and procedures Snow removal and grading techniques and methods. Health and safety regulations and procedures, including proper safety precautions related to work performed. Budget preparation, implementation and oversight. Materials, supplies and equipment used in grounds, maintenance and operations. Local, state and federal laws, regulations and codes governing construction and maintenance of college facilities. Energy Management Systems. HVAC Controls Systems State and Federal Contracting and Construction Laws including Prevailing Wage Rages and Davis-Bacon. Sustainable practices including recycling programs. Public purchasing and bidding requirements. Project management. Green building systems. ABILITY TO: Train, supervise and evaluate personnel Plan, schedule and supervise maintenance and operations program and personnel. Read and interpret blueprints, plans and specifications. Analyze and trouble shoot mechanical, electrical, and pneumatic systems. Estimate costs, time and materials needed for project completion. Prepare material requisitions and/or purchase requisitions and other facility maintenance records. Plan and prioritize work. Communicate effectively both orally and in writing. Understand, interpret and apply policies, laws and regulations. Work cooperatively with others. Work unusual and prolonged work schedules. Establish and maintain cooperative relationships with those contacted in the course for work. MINIMUM EDUCATION AND EXPERIENCE: Any combination equivalent to: a Bachelor’s degree in Engineering, Architecture, Construction Management, Public Administration Management or other related field; and five (5) years of increasingly responsible experience in the fields of building construction, facilities and maintenance, including two years of supervisory experience. Public sector experience preferred. ADDITIONAL REQUIREMENT (LICENSURE/CERTIFICATION): Valid California or Nevada driver’s license. DEADLINE FOR APPLICATIONS Applications will be accepted until the position is filled; however, to ensure consideration, applications should be received by Tuesday, May 21, 2013. LTCC reserves the right to reopen the position or extend the deadline if an adequate applicant pool is not received.
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