Posting Revisions (if any) This requisition was originally posted on Job Req.#003177.
Special Comments Please read each Job Requisition/ Job Posting before applying to each position.
More than one (1) position may be hired behind this posting.
Job Requisition Number 003569
Internal Posting Only Open to all Internal and External applicants
(Job Title as shown on the Job Description) * Designated School Official/Student Advisor (International) *Repost
(The job code is listed on the Job Description)
(Position Number to be filled in by Budget Position Control or HR)
(Position Number to be filled in by Budget Position Control or HR) 19746
Job Type Full-Time
Restricted Funding (Contingent upon continuation of funding) N/A
Job Category Administrative/Staff
Faculty Contract Length (i.e. number of paid working months for position) Other
Department Name System: International Student Services; ECA
Job Open Date 09-18-2012
Job Close Date Open Until Filled
Salary Plan PFT - Professional/Technical
Salary Grade P8
Starting Salary Range Salary commensurate with education and experience
FLSA Status Exempt
Work Hours Monday-Firiday, 8:00 a.m.-5:00 p.m; must be flexible
Job Summary Support the Admissions office as a Designated School Official (DSO) by preparing SEVIS I-20 Forms for prospective students and maintain international student records to meet compliance standards for the U.S Immigration and Naturalization Service. Address the special needs of new students by providing college advising, scheduling of classes, aiding students through the enrollment processes and guiding applicants to any of the various support services. Maintains confidentiality with protected information under FERPA and HIPAA.
(Title of individual) Director of International Student Services
Responsibilities Serve as a DSO and interviews international students or family members to assess their needs for issuance of SEVIS I-20 Forms for admissions, transfer or change of status.
Serve and advise international students on various standard issues impacting them, such as personal, financial needs, academic issues, immigration, health insurance and health care, travel, taxes and financial aid such as loans, grants or scholarships.
Monitor all college international student SEVIS activities programs, which includes audits and status alerts (CPT, OPT, etc. serves as liason between the HCC, federal and state agencies.
Check prospective student's documents to determine eligibility to receive a student visa according to the U.S.
Immigration & Custom Enforcement policies and procedures.
Check and image documentation for all incoming international students, complete student file and assist with testing and registration information at various campuses.
Maintain a current filing system for currently enrolled international students; update each semester to ensure each file is complete and ready for audit.
Monitor international student progress each semester to ensure compliance with the U.S. Immigration & Custom Enforcement.
Monitor and process the import and export of student records to SEVIS from the PeopleSoft system twice each day.
Responsible for monitoring and maintaining informational packets for international students.
Possess ability and skills to coordinate with various departments system wide and provide services to students, staff and faculty.
Prepare reinstatement, change of status, work authorization and optional practical training documents to request action by different entities under Department of Homeland Security.
On-going review of compliance and regulations mandated by the Department of Homeland Security governing non-immigrant students in order to ensure continued Student Exchange Visitor Information System (SEVIS) compliance with international student's record. Must be able to maintain data integrity for the department.
Provide academic and Immigration advising to prospective and current international students.
Guide students in the awareness and planning of their post-secondary school curriculum including the selection of the courses and programs of study.
Assist with the planning and facilitation of international student programs such as orientation, workshops, new student check in, international education week, and seminars.
Assist with continuous improvement efforts in the office regarding recruitment and retention of students and professional development for staff.
Other duties may be assigned.
Budgeting Authority No Response
Travel Required Minimal
Education Requirements Bachelor's degree in a related field required.
NOTE: If you are using your college degree to qualify for this position, you must provide a photocopy of the transcript at the interview if your transcripts are not attached on line. For this position, please do not mail, fax, or bring to Human Resources any resumes, cover letters, portfolios or other un-requested materials. If you are selected for hire, an official transcript is required at that time. If you have any questions, you may contact Employment Services at (713) 718-8565.
Experience Requirements Two (2) years work experience in post-secondary institution including one (1) year SEVIS experience preferred. Some experience in the following areas: program development, or academic or related services; and providing services for people of diverse cultural backgrounds, experiences, and ages.
NOTE: Part-time experience will be counted as half of full-time experience; for example, two (2) years of part-time experience will equal one (1) year of full-time experience.
Knowledge, Skills and Abilities Very detailed oriented.
Excellent communication skills (written and oral) with international people in an academic setting.
Good professional and decision-making skills.
Ability to comprehend and communicate technical information effectively and diplomatically. Ability to work efficiently in a fast-paced and highly stressed environment.
Ability to work as a member of a team.
Ability to understand of U.S immigration & Custom Enforcement and Student Exchange Visitor Information (SEVIS) rules and regulations. Ability to understand college academic programs and procedures.
Computer Skills Requirements Computer literate with technical experience with spreadsheets, electronic mail, and word processing software.
Physical Ability Requirements
Security Sensitive Position
Special Instructions for Applying NOTE: If you are using your college degree to qualify for this position, you must provide a photocopy of the transcript at the interview if your transcripts are not attached on line. For this position, please do not mail, fax, or bring to Human Resources any resumes, cover letters, portfolios or other un-requested materials. If you are selected for hire, an official transcript is required at that time. If you have any questions, you may contact Employment Services at (713) 718-8565.
Additional Credentialing Process Requirements Acceptable Evaluation Agencies of international transcripts for US equivalence are listed as follows:
Evaluators in Texas
Foreign Credential Services, Inc., Austin, TX
Global Credential Evaluators, College Station, TX
International Academic Credential Evaluators, Denton, TX
SDR Educational Consultants, Houston, TX
SpanTran Educational Services, Inc., Houston, TX
Evaluators Out of State
Career Consulting International, Sunrise, FL
Center for Applied Research Evaluation & Education,Anaheim, CA
Education Evaluators International, Providence, RI
Education International, Wellesley, MA
Educational Credential Evaluators, Milwaukee, WI
International Education Research Foundation, Inc., Culver City, CA
Josef Silny & Associates, Inc., Miami, FL
World Education Services, Chicago, New York, Miami
800-937-3895 or 305-358-6688 phone
Evaluations from other agencies may be approved on a case-by-case basis. Contact the Transfer Office(713-718-8535).
Supplemental Documentation Required
Preferences Two (2) years work experience in post-secondary institution including one (1) year SEVIS experience preferred
Experience with PeopleSoft preferred
Criminal History Background Check Notification In accordance with HCC policies and procedures, effective September 1, 2005 all new hires (FT/PT) will be required to undergo a pre-employment Criminal History Background Check which may include verification of employment history of any and all personnel files, education/training records, character references; criminal arrests and conviction records; criminal and civil court records; birth records, citizenship records; vehicle registration records; and any other public records. A pre-employment Drug Test and/or Alcohol Test may also be required if the position has been designated a safety-sensitive position or as otherwise required by state and/or federal law.