Executive Administrative Assistant (Band 9)
Bluegrass Community and Technical College
Bluegrass Community and Technical College Cooper Campus
The Executive Assistant provides leadership in the operations of the President's Office. Working collaboratively with the senior college administrators and the President's Administrative Assistant, the Executive Assistant assists in developing communications and support for the President related to college and community activities. The position provides direct support to the college's Board of Directors, the Leadership Executive Team, and the public information function. This position reports to the President/CEO.
Working with the President, assist in scheduling and coordinating regular or called meetings of the college Board of Directors including generate and distribute in a timely manner meeting notices, agenda, and materials.
Take and prepare minutes for regular or called board meetings including posting approved minutes on webpage.
Support the college board committees as requested including setting up and supporting meetings and preparing materials.
Prepare and distribute regular information updates from the President to the college board on college activities, major events, and other news.
Act as liaison to community groups and college activities to represent the President's Office.
Serve as President's liaison to Public Information and Marketing assisting with communications, materials, and other support to provide college with information to external audiences.
Maintain President's web pages, updating materials and adding content as needed.
Support teams, councils, or other groups coordinated by the President's Office.
Work with other staff to coordinate and organize community or special meetings and forums for President.
Support the Leadership Executive Team including generating materials and meeting notes and posting meeting notes to webpage.
Serve as liaison for the President for departments, divisions, employees, and students, responding to requests and providing information.
Coordinate with other staff for college activities on all campuses including commencement, faculty/staff meetings, leadership and planning retreats, etc.
Prepare correspondence and reply to incoming telephone and email communication for President as requested.
Serve as President's liaison to Human Resources to facilitate the annual college faculty promotion process.
Facilitate President's Office communication with KCTCS leadership and staff as requested.
Maintain critical files such as on accreditation and faculty promotion.
Complete other duties as assigned by the President.
Associate's Degree (related field) and five years related work experience , or equivalent.
Commitment to the mission of a comprehensive community and technical college and to personalized services.
Personal and professional integrity with an emphasis on confidentiality and attention to detail.
The Kentucky Community and Technical College System is an equal educational and employment opportunity institution and does not discriminate on the basis of; race, religion, color, sex, national origin, age, disability, family medical history, or genetic information. Further, we vigilantly prevent discrimination based on sexual orientation, parental status, marital status, political affiliation, military service, or any other non-merit based factor.
Minimum Years Experience: