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Part-Time Security Administrative Assistant
Southwestern Michigan College in Dowagiac, Michigan
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Date Posted 10/03/2013
Admin-Secretary and Administrative Assistants
Employment Type Part Time
Application Deadline Open until filled
Position Information Posting Number 20110184 Job Title Part-Time Security Administrative Assistant Job Category Staff Position Summary Information Job Description Summary Southwestern Michigan College, a two-year college located approximately 30 minutes north of South Bend, Indiana, and approximately 30 minutes from Lake Michigan’s eastern shore is seeking a part-time Security Administrative Assistant who is dedicated, enthusiastic and experienced. Position Summary: The Security Administrative Assistant will report to the Chief of Staff & Director of Campus Security and is expected to work up to 28 hours a week. This position is responsible for, but not limited to the following: Essential Duties and Responsibilities: • Is responsible for the overall clerical duties that take place in their department, including but not limited to, answering phone inquiries, greeting campus community and visitors, and data entry. • Have the ability to communicate consistent and timely information with tact and diplomacy. • Will greet campus community members and visitors by phone and walk-in inquirers. Will answer or guide them to the proper area of the College if needed. • Will serve as initial contact with faculty and students wishing to see Department members. • Have the ability to do research and prepare reports. Will also assist other departments with project on an as needed basis. • Prepare letters, memo, reports and other correspondence for internal and external communication. • Will coordinate all department mailings, file documents, and create any necessary files for the department. Required Qualifications • Minimum of Associate degree. • Any combination or equivalent of degree requirement, and or three years of related clerical experience involving frequent public contact. Preferred Qualifications Bachelors degree preferred. Other Information Knowledge Of: • Modern office practices, procedures and equipment • Oral and written communication skills. • College organization, operations, policies and objectives. • Applicable sections of state and federal laws and codes. • Technical aspects in field of specialty. Skills: • Accurate keyboard skills • Word processing software — Proficiency with Microsoft Office. • Time Management — Managing one’s own time and the time of others. • Strong interpersonal, verbal, and communication skills that include the ability to understand and follow oral and written directions. • Be able to complete duties, schedules and deadlines in a timely fashion by planning and organizing work. • Ability to multi-task and perform duties with minimal supervision in a fast-paced, demanding environment with constant interruptions. • Must be able to maintain confidentiality Ability: • Dexterity of hands to operate a computer keyboard as well as seeing to read and review materials for accuracy. • Hearing and speaking to exchange information with students, staff and public. • Ability to sit or stand for extended periods of time. Special Instructions to Applicants
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