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Temporary Full-Time Administrative Assistant
Southwestern Michigan College in Dowagiac, Michigan
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Date Posted 03/06/2014
Admin-Secretary and Administrative Assistants
Employment Type Fulltime
Application Deadline Open until filled
Posting Details Position Information Posting Number 20110238 Job Title Temporary Full-Time Administrative Assistant Job Category Staff Position Summary Information Job Description Summary Southwestern Michigan College, a two-year college located approximately 30 minutes north of South Bend, Indiana, and approximately 30 minutes from Lake Michigan’s eastern shore is seeking a Temporary Full-Time Administrative Assistant to work for a duration of up to 3 months. The Administrative Assistant will report directly to the VP of Student Services and is responsible for but not limited to the following: Essential Duties and Responsibilities: • Is responsible for the overall clerical duties that take place in their department, including but not limited to, answering phone inquiries, greeting campus community and visitors, and data entry. • Have the ability to communicate consistent and timely information with tact and diplomacy. • Create and submit purchase orders. • Will serve as initial contact with faculty and students wishing to see Department Supervisor. • Have the ability to do research and prepare reports for supervisors. Will also assist other department with project on an as needed basis. • Prepare letters, memo, reports and other correspondence for internal and external communication. • Will coordinate all department mailings, file documents, and create any necessary files for the department. Required Qualifications • Minimum of an Associate degree in subject from an accredited college or university; • Any combination or equivalent of degree requirement and or three (3) years of related clerical experience involving frequent public contact. Preferred Qualifications Other Information Knowledge Of: • Modern office practices, procedures and equipment • Oral and written communication skills. • College organization, operations, policies and objectives. • Applicable sections of state and federal laws and codes. • Technical aspects in field of specialty. Skills: • Be able to complete duties assigned in a timely fashion and meet deadlines by planning and organizing work. • Perform specialized clerical and technical duties related to assigned area. • Understand and follow written directions as well as have strong interpersonal and verbal communication skill. • Ability to work well in a fast-paced, demanding environment with constant interruptions that requires a high degree of multi-tasking with minimal supervision. • Proficiency with Microsoft Word. Ability: • Dexterity of hands to operate a computer keyboard as well as seeing to read and review materials for accuracy. • Hearing and speaking to exchange information with students, staff and public. • Ability to sit or stand for extended periods of time. Special Instructions to Applicants
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