Job Description

Associate Controller

Date: September 16, 2022

Department: Accounting/Budgets

Job ID: 1404

Work Hours/Schedule: 40 hours/52 weeks

Compensation: Meet & Confer – Grade 16, $68,706 per year

Start Date: November 2022

Reports to: Controller

Posting Close Date: September 30, 2022

BENEFITS
Grand Rapids Community College provides an excellent benefits experience for our GRCC family. Our benefit package is designed to enhance employees' health and well-being. Part-time employees have different benefits outlined in the specific collective bargaining agreements and handbooks. Below is an overview of these benefits, additional details are available on the Human Resources/Benefits website:

? Six health insurance plan options (includes a high deductible plan with a health savings account option).
? A unique dental & vision reimbursement program (includes coverage for adult orthodontia & lasik eye surgery).
? Employer sponsored retirement plans as well as voluntary retirement savings plans (403b or 457 plans)
? Tuition benefits at GRCC for you, your spouse and your dependents.
? Tuition reimbursement at other higher education institutions for you.
? Generous time off that includes sick, vacation and personal leave banks.
? Paid holidays and holiday shutdown period in late December!

SUMMARY
Provide leadership to maintain and enhance the integrity of GRCC's accounting, budget and financial reporting systems and ensure the continued financial viability of the College. Research, analyze, plan and communicate vital financial information and recommendations to executive management, grant officers and others facilitating informed, sound decision making to meet the College's mission and ends.

Essential Job Functions

? list essential job functions

? Lead contact with all college grant officers and grant writers to develop budgets, manage daily activities and provide direct oversight for conformity in grantor financial regulations as well as college policies and procedures.

? Responsible for working directly with key federal and state compliance officials to research, investigate, prepare, analyze, report and make necessary decisions to adhere with all applicable laws and regulations.

? Responsible to draw down or collect over $40 million of funds annually from federal, state and local grant reporting systems and maintain security for access to these reporting systems in accordance with applicable compliance requirements.

? Provide direction, oversight and approval of all grant proposals submitted from grant officers for financial compliance and accuracy.

? Prepare and send timely interim and final financial reports as required by each individual grant or contract and collaborate and provide leadership and guidance for grant officers to submit necessary information in a timely fashion.

? Responsible for the operation of Accounts Payable Department and supervision of Accounts Payable staff.

? Monitor and approve spending activity by various grant officers against grant budgets (includes journal entries, budget transfers and fund transfers).

? Collaborate with Financial Aid leadership to maintain and setup student financial aid awards in the student financials/general ledger interface systems to properly charge aid disbursements to grants.

? Make necessary journal entries and prepare payments to properly reflect all grant accounting activity in accordance with grantor regulations.

? Create account line budgets in PeopleSoft financials to provide oversight and direction to grant officers for tracking of all grant accounting activity based on approved budgets.

? Maintenance and setup of grant employees in coordination with human resource staff to accurately charge staff to grants in PeopleSoft for grant reporting purposes.

? Prepare documentation for the Single Audit in accordance with Office of Management and Budget requirements, produce Schedule of Federal Awards and work directly with the College’s auditors for various

other required/requested information.

? Assist the Controller and serve as backup support with specific attention to development and review of financial reports and annual financial statements. In addition, assist in the design, implementation and maintenance of the College’s Enterprise Resource Planning Software (PeopleSoft Financials/Student Administration/Human

Resources-Payroll) as described below:
? Setup, design, implementation and maintenance of budget and accounting systems
? Setup related to human resource budget tables, account distribution and interface to the general ledger
? Reporting design and writing queries
? Setup, design, implementation and maintenance of various aspects of student financials and interface to
general ledger
? Implement enhancements and upgrades from ERP vendor
? Troubleshoot and resolve systems issues in collaboration with IT staff and vendor support services

? Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.

? Performs other related duties as assigned.

JOB SPECIFICATIONS
Education/License
? Bachelor's degree in Business or Accounting required.
? CPA license preferred.
Work Experience
? Three years of experience in grant/fund accounting work and drafting governmental financial statements
required. Preferably in a higher education setting.
? Work experience must show the ability to manage, report and maintain compliance on multiple grants or
multiple budgets required.
? Experience working with Enterprise Resource Planning software and procedures, including system design/setup,
writing reports required.
? Must have relevant leadership experience including supervision of staff required.
Competencies
? The following competencies are essential and will be evaluated for our candidates through the evidence-based
selection process:
Foundational Competencies
• Responsibility
• Adaptability
• Achievement
• Decisive
• Information Skills
• Reading
• Speaking
• Listening
Occupational Competencies
• Communicating with Supervisors, Peers, or Subordinates
• Getting Information
• Making Decisions and Solving Problems
• Establishing and Maintaining Interpersonal Relationships
• Organizing, Planning, and Prioritizing Work
• Interacting With Computers
• Evaluating Information to Determine Compliance with Standards
• Resolving Conflicts and Negotiating with Others
• Identifying Objects, Actions, and Events
• Updating and Using Relevant Knowledge
• Developing and Building Teams
• Analyzing Data or Information
• Communicating with Persons Outside Organization
• Developing Objectives and Strategies
• Processing Information
Equipment Use/Knowledge/Skills/Abilities
? Advanced proficiency in Microsoft Office applications, with emphasis on Excel.
? Demonstrated aptitude for data analysis and reporting.
? Strong supervisory skills.
? Strong interpersonal and oral/written communication skills.
? Competency in the technical aspects of accounting laws and regulations and federal/state grant compliance.
? Ability to work effectively with diverse groups and individuals in a team environment.
? Excellent customer service skills.
? Must have working knowledge and understanding of FERPA, HIPAA, and related privacy standards and maintain
the highest level of confidentiality.
? Ability to establish performance outcomes and evaluate the success of assigned area(s) of responsibility.
? Ability to organize and manage multiple concurrent projects.
? Ability to work independently and as part of a team.
? Ability to network and build relationships both internally and with various external organizations.
? Ability to exhibit attention to detail; maintain accurate, organized, and complete electronic and manual records.
? Ability to contribute to the growth and development of the college by participating in team-
? based committee work, unit program planning, and other discipline and college-related activities.
? Ability to engage in ongoing professional development activities related to job duties to stay up-to-date on all
relevant accounting regulations, the Code of Federal Regulations and applicable State Grant Compliance
Requirements.

Physical Demands
? Required long periods of sitting, using a computer to input, extract, and interpret data. Mental Demands
? Use of planning, organizational and leadership skills.
? Use of superior analytical/interpretation skills.
? Ability to produce quality work according to established procedures and within timelines in a multiple project setting.
? Excellent organizational and problem-solving abilities, good reasoning skills, and the ability to make independent decisions, work with minimal supervision, and exercise sound judgment. Working Conditions
? Grand Rapids Community College will comply with any mandated health and safety requirements. Employees will be directed to our GRCC Policy(s) for compliance information.
? Use of planning, organizational and leadership skills.
? Use of superior analytical/interpretation skills.
? Ability to produce quality work according to established procedures and within timelines in a multiple project setting.
? Excellent organizational and problem-solving abilities, good reasoning skills, and the ability to make independentdecisions, work with minimal supervision, and exercise sound judgment.

METHOD OF APPLICATION
Grand Rapids Community College is only accepting online applications for this position at https://www.grcc.edu/jobs.
Submit a cover letter and resume in one document. The opportunity to apply for this position will close on September
30, 2022 at 11:59PM. Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is
an equal opportunity employer. Visa sponsorship is not available.
Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and
dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities
regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender
expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all
programs, activities, services, employment and advancement including admissions to, access to, treatment in, or
compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC
programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and
eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will
not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an
investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick
Avenue NE, Grand Rapids, MI 49503-3295.

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