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Coordinator I (Faculty & Academic Affairs Coordinator)

Harvard University

Job Description


13-Oct-2022

Harvard T.H. Chan School of Public Health

60103BR


Job Summary

The Environmental Health Department is a large, dynamic academic department that is on the forefront of research and training related to the environmental effects of various factors on health.  Reporting to the Director of Faculty and Academic Affairs, this position works with faculty, researchers, postdoctoral fellows, students, academic appointees, and other administrators.  It is responsible for a broad range of administrative tasks necessary to ensure that the department's faculty and academic affairs administration runs smoothly and efficiently.


Position Description

Duties and responsibilities include, but are not limited to, the following:

  • Provide direct administrative support to the Director of Faculty and Academic Affairs in a wide variety of faculty and academic related activities including but not limited to:
  • Coordinate all student related policies, processes and activities i.e. recruitment, admissions processing, correspond with applicants and admitted students, financial aid, new student orientation, advising students and faculty as to degree requirements, track progress towards degree
  • Perform data collection, entry and database management for tracking of course management, room reservations, career development, and degree audits; teaching compensation; training grant data compilation and management; run reports as requested
  • Oversee the hiring and processing payments for department teaching assistants
  • Assist with the coordination of faculty searches including applications, advertising, travel arrangements and reimbursements, seminar organization, scheduling, record documentation, etc.
  • Serve as a point of contact between the department and the Harvard International Office (HIO); manage inquiries related to the visa process and resolve issues during the application and renewal processes.
  • Personnel duties include managing the onboarding, appointment extensions/terminations, and departure processes for all academic appointees
  • Event planning duties including organizing, scheduling and publicizing events including seminars, presentations, and celebrations.  Arrange catering.  Schedule and maintain conference room
  • Perform other duties as assigned.

PLEASE NOTE: This position has a term appointment of 1/31/2024, with the possibility of extension.

PLEASE NOTE: This is a hybrid position and this position will be based in Boston, MA.  Additional detail pertaining to this position will be discussed during the interview process.  All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, California (exempt staff only), Georgia, Illinois, New Jersey, Virginia, and Washington).


Basic Qualifications

  • 3+ years relevant experience is required; a combination of education and experience may be considered

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

  • Bachelor's degree or combination of education and experience
  • Experience in an office environment
  • Learns new computer systems and software
  • Experience with Microsoft Word
  • Organized, attention to detail, follows through, excellent interpersonal/communication skill
The following cultural competencies are also preferred:
  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

Harvard University offers an outstanding benefits package including:

  • Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
  • Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
  • Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.  
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The University requires all Harvard community members to be fully vaccinated against COVID-19 as detailed in Harvards Vaccine Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the Universitys COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the Universitys “COVID-19 Vaccine Information” webpage .


Job Function

General Administration


Location

USA - MA - Boston


Job Code

403134 Coordinator I


Department

Environmental Health


Union

55 - Hvd Union Cler & Tech Workers


Appointment End Date

31-Jan-2024


Pre-Employment Screening

Criminal, Identity


Commitment to Equity, Diversity, Inclusion, and Belonging

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the Schools mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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