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Buyer

Job Description

We are currently seeking a Buyer who will advance the institution’s proud tradition of excellence in academics, student life and community service.

The Opportunity
You: You’re skilled at balancing long- and short-term goals, juggling many different projects at the same time and creating innovative solutions to challenges.

Your mission: We’ll rely on you to works with system departmental staff to handle formal solicitations and develop, evaluate and negotiate contracts for a wide range of products and services, ensuring that all purchases are made in accordance with HCC policies and applicable governing laws.

Your work: In this role, you’ll review client department requests and conduct advanced industry/product market research to identify alternative supply sources. You’ll coordinate the inclusion of small-business participation and handle complex acquisitions and prepare solicitation/award documents, including PRC summaries. Finally, you’ll maintain a bid calendar of current projects and contracts, and lead your team by promoting open, fair and competitive selection processes.

Next steps: If you always have the student experience in the forefront of your planning and execution, if you’re a collaborator, an innovator and a person who gets things done, apply today!

Job Summary

The Buyer is an entry-level position that works with System Departmental staff to develop and evaluate solicitations and negotiate terms of purchase for a wide range of products and services and will handle all types of informal solicitations. Exercises independent judgment and technical expertise in developing solicitation requirements, scopes of work project specific terms & conditions, and evaluation criteria for acquisitions as defined by Management. Ensures that all purchases are made in accordance with HCC Policy, procedures and applicable governing laws.

 
ESSENTIAL FUNCTIONS

Review client Department requests for relevance, and evaluate justification/input documents submitted by client departments to assess appropriate use of processes.

 

Prepare responses to requests from Supervisor and/or Director & Administration.

 

Under the direction of the Supervisor and/or Director, provide guidance to System Departments regarding procurement processes, providing technical expertise regarding appropriate procurement method, scopes of services, market research, evaluation criteria and associated weighting, and specific terms and conditions of purchase.

 

Conduct industry and product market research (including issuing Requests for Information) to identify alternative sources of supply.

 

Prepare solicitations to promote an open, fair, and competitive selection processes.

 

Handle acquisitions of varying degrees of complexity, prepares solicitation and award documents, including Summary of Procurements and agenda items as needed.

 

Serve as a non-voting Chairperson of Evaluation Committees to ensure an effective, transparent, unambiguous, and fair process.

 

Review requests for non-competitive solicitations (sole sources) and recommends specification changes to eliminate all artificial barriers that may limit or reduce competition.

 

Prepare for, and participate with Supervisor and/or Director in any protest hearings.

 

Coordinate the inclusion of Small Business participation in accordance with current policy and procedures and participates in Small Business events.

 

Prepare response for public records requests.

 

Perform contract administration including advising on contractual requirements to contractor and Client Departments.

 

Consult with Supervisor and/or Director and Client Department to prepare for meetings to resolve contract disputes.

 

Prepare supplemental agreements, contract modifications and change orders.

 

Prepare reports at the direction of Supervisor and/or Director.

 

Attend meetings and functions, including delivering presentations as directed by Supervisor and/or Director.

 

Provide procurement technical expertise for projects and programs as assigned.

 

Perform other duties, tasks and assignments as required.

 
QUALIFICATIONS
Education & Experience

• Bachelor’s degree in Business/Purchasing or any related field required

• 8 years of directly-related work experience may be considered in lieu of required degree

• 3 years of purchasing experience that displays hands-on experience in purchasing a broad range of materials, equipment and services required

• Experience in purchasing and/or procurement in an educational environment or governmental agency preferred

 
Licensing & Certification
• Valid Texas Driver License

• Certification in any of the following (equivalent or advanced) preferred;

o Certified Professional Public Buyer (CPPB)

o Certified in Supply Management (CSM)

o Certified Texas Purchaser (CTP)
 
Special Skills
• MS Office Programs
• Information Management Systems
• Budget Management

• State of Texas Procurement Laws and Regulations

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively
 
Working Conditions

General office. May frequently be required to walk; stand; sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision and distance vision. Use of personal computing equipment, telephone, multi-functioning printer, photocopier, file cabinets, and calculator. Manual dexterity, ability to lift up to 25 pounds, ability to reach and bend, and use 2-step stool while safely lifting and lowering boxes. Ability to travel to and from meetings, training sessions or other business-related events. May be required to work after hours to include weekends and holidays.

 

SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

 

The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

The Team
Some of the brightest minds in academics and business are choosing HCC as their teaching home. When you join our talented faculty team, you’ll play a special role as teacher, mentor and academic advisor. We’ll support you in your professional development as you contribute your knowledge and expertise to HCC, our students and the community.

Location

Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
• 145 languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and you’re ready to join an amazing team, please apply right away. 

 

 

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status.  The following person has been designated to handle inquiries regarding the non-discrimination policies

David Cross, Director EEO/Compliance, Title IX Coordinator
Office of Institutional Equity

PO Box 667517                                    

Houston TX, 77266

713 718.8271 or Institutional.Equity@hccs.edu

 

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

Individuals with disabilities, who require special accommodations to interview, should contact  (713) 718-8565.


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