Job Description

DEFINITION

Under general supervision, performs a variety of complex clerical tasks related to library services; provides direct service and assistance to staff and students; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Librarian. Exercises no supervision of staff. May provide technical and functional direction to student workers.

CLASS CHARACTERISTICS

This is the advanced journey-level class in the library clerk series and is responsible for more complex circulation and customer service tasks at the circulation desk, including resolving customer issues, interpreting library policies, collecting fines, and making necessary changes to patron accounts. Incumbents serve as "lead" for circulation activities and train student workers in circulation procedures. The Library Clerk series is distinguished from Library Assistant in that the tasks performed are clerical in nature while the Library Assistant class is responsible for both circulation and assisting with cataloguing.

 

EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

 

Assists students and staff at the circulation desk and directs library patrons to appropriate locations and/or staff; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from patrons; screens calls and directs callers to appropriate District staff as necessary.

Receives and discharges library materials, registers library patrons, collects fines and makes change.

Trains and supervises student workers in the completion of work assignments.

Enters and updates information into library databases.

Identifies overdue or damaged materials; uses discretion in resolving fee and fine disputes; collects and records fees and fines.

Searches shelves for overdue and lost items.

Prepares circulating materials for use.

Participates in opening and closing facilities, including preparing and closing register cash drawer, turning on, logging into, and turning off all computers.

Receives, logs, labels, and prepares magazines and newspapers for display and use by patrons; mounts changing displays in cases throughout the library.

Performs a wide variety of routine clerical duties to support operations, including filing, preparing records and basic reports, developing signage and flyers, and ordering and maintaining office and other related supplies; types booklists.

Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.

Assist patrons with operating library equipment including online catalog system, microfilm reader and printer, magazine index, and the internet.

Maintains copier supplies.

Receives and sorts delivered or returned library materials and a variety of correspondence.

Performs other duties as assigned

 

Required Qualifications:

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

 

Equivalent to the completion of the twelfth (12^th) grade and two (2) years of library clerical experience.

Licenses and Certifications:

 

None.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This classification primarily works indoors and requires frequent standing in and walking between work areas. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and shelve materials. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

 

WORKING CONDITIONS

May be required to be on-call and to work various shifts or emergencies on evenings, weekends, and holidays.

 

PRE-EMPLOYMENT REQUIREMENTS/CLEARANCES

Criminal Justice Fingerprints.

Tuberculosis screening.

District pre-placement drug testing at District expense.

 

BENEFITS PACKAGE

Diversified medical, dental, vision and life insurance programs.

$50,000 term life insurance plan and long-term disability insurance plans.

Benefits also include up to 22 vacation days and 12 sick days per year.

Staff members contribute a percentage of their monthly salary to the Public Employees' Retirement System (PERS) and, where applicable, to Social Security.

 

APPLICATION PROCEDURE:

Applicants must submit the following documents by the closing date:

1. Online application: Compton Community College District - Administration - Human Resources

2. Cover letter. (Letter of introduction highlighting your education and experience.)

3. Resume.

4. Pertinent transcripts (only in pdf format) as stated in the job qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.

 

Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.

*Please Note: Documents uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

ALL APPLICATIONS MATERIALS MUST BE

SUBMITTED ONLINE AT:

Compton Community College District - Administration - Human Resources

 

REASONABLE ACCOMMODATIONS:

Any individual with a disability, who requires reasonable accommodation, may request assistance by contacting the Human Resources Office at (310) 900-1600 extension 2400, or completing form PC1105, a minimum of five (5) working days prior to closing date for this position.

 

SELECTION PROCEDURE

Applications will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement.

Applicants who meet the basic qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to the college at their own expense. During the campus visit, each applicant will be tested and/or interviewed.

The Human Resources Office will rate responses to the questions or interview questions.

Based upon this rating, a small number will be invited to the campus a second time for an interview.

 

EMPLOYMENT INFORMATION:

To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline. Applicants wishing to apply for more than one position must submit separate materials for each position. The District does not return materials submitted an application for a position. SUBMISSION OF THESE MATERIALS IS THE APPLICANT'S RESPONSIBILITY.

 

During the interview, consideration will be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.

 

The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interview.

 

Applicants who are eliminated from consideration will be notified by letter or email. Candidates should not expect official notification of the status of their candidacy until the Special Trustee has acted upon the District's recommendation for employment.

 

The District reserves the right to extend the deadline, re-advertise the position, or to delay indefinitely filling this position if it is deemed that applicants for the position do not constitute an adequate applicant pool. Staffing of this position is contingent upon the availability of funding.

 

MISSION STATEMENT:

Compton College is a welcoming and inclusive community where diverse students are supported to pursue and attain student success. Compton College provides solutions to challenges, utilizes the latest techniques for preparing the workforce and provides clear pathways for completion of programs of study, transition to a university, and securing living-wage employment.

 

THE COMPTON COMMUNITY COLLEGE DISTRICT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.

Compton Community College District is an Equal Opportunity/Affirmative Action employer and does not discriminate in employment on the basis of sex, sexual orientation, race, color, religious creed, marital status, denial of Family & Medical Care Leave, national origin (including language limitations), ancestry, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation, or other protected classes, or obligations to the National Guard or Reserve Forces of the United States. For specific details on this policy, please contact Dr. Hiacynth Martinez, EEO Compliance Officer, at (310) 900-1600, extension 2400.

 

IMPORTANT NOTICE

To be included in the initial screening application materials must be received no later than 3:00 p.m. on the closing date.

 

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