Plans, organizes, supervises, and evaluates the College Foundation, alumni relations, contract education, economic development, community advancement, and other programs and services that enhance external and internal community support and provide financial resources for the District. Coordinates activities and fosters productive working relationships with District divisions and departments and various public and private groups. Provides highly responsible and complex professional assistance to the President/Superintendent and the College Foundation.
Essential Duties and Responsibilities
• Manages daily operations of the Foundation to ensure transparency and accountability in all aspects of the organization.
• Leads, supervises, trains, and evaluates assigned personnel. Certifies payroll for assigned personnel. Applies the terms and provisions of applicable collective bargaining agreements; state and federal laws; and District Board Policies and Administrative Procedures in personnel matters.
• Provides leadership and oversight, assessment and evaluation for contract education, economic development, community advancement, including their programs, services, personnel, interagency reports, contracts and budgets.
• Anticipates, prevents, and resolves conflicts and problems under areas of supervision.
• Advocates for shared governance, collegiality, staff cohesiveness and for the core values of the District. Participates on and chairs committees, task forces, and special assignments.
• Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the President/Superintendent.
• Works in coordination with the District’s public relations and marketing functions to enhance the Foundation’s image, engage the community, and generate donor support.
• Prepares recommendations and/or contracts as appropriate and submits them to the administration and/or the Board of Trustees for consideration.
• Monitors changes in laws, regulations, and technology that may affect District or program operations; implements policy and procedural changes as required.
• Performs other related duties as assigned.
Fiscal Responsibilities, Fundraising and Scholarships
• Develops and monitors budgets to maximize financial resources. Prepares an annual operating budget, in conjunction with the finance committee, for adoption by the Board of Directors of the Foundation.
• Maintains a financial accounting system for Foundation fiscal activities that complies with the District’s audit rules and regulations. Maintains accurate records of all gifts and donations to the Foundation.
• Works with assigned personnel to develop investment policy; determine asset allocation; researches investments; supervises investments; track and distribute Endowment Funds in concert with the President/Superintendent and Foundation Board
• Develops, implements, and maintains a comprehensive fund-raising program which includes individual, group, and corporate giving; capital campaigns; alumni outreach; District employee outreach; planned giving; and estate planning.
• Promotes, maintains, grows, and administers scholarship programs.
• Develops and maintains systems for identification of donors and potential donors, ensures timely acknowledgement of all contributions, and maintains communication with external prospects and donors on an ongoing basis.
• Identifies and seeks grant opportunities from private and corporate foundations.
• Stays abreast of new trends and innovations in the field of fundraising and alumni relations as they relate to the area of assignment.
Foundation Board and the Strategic Plan
• Recruits, orients, trains, and manages an appointed Board of Directors used for outreach and fundraising purposes.
• Plans and attends all meetings of the Executive Board of Directors of the Foundation and all meetings of the full Foundation Board of Directors. Prepares appropriate agendas, support materials, minutes, and financial reports.
• Leads the Foundation and Board of Directors in the development and implementation of a strategic plan that aligns with the District strategic plan.
• Ensures that the Foundation’s strategic plan includes a mission and short- and long-term goals, objectives, actions, timelines, and responsibilities.
Community and Alumni Relations
• Develops, leads, coordinates, and implements an alumni association.
• Conducts consistent community outreach and actively participates in chambers of commerce, service clubs, organizations, and events within and outside the District.
• Coordinates Foundation activities with representatives of various campus constituencies, alumni, members of the Foundation Board, committees, and volunteer groups.
Knowledge and Skills
The position requires professional knowledge of:
• Written and verbal communication skills, including the ability to create effective and compelling donor materials.
• Theories, principles, and practices associated with higher education.
• Preparation and administration of large and complex budgets, allocating limited resources in a cost effective manner.
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; and research and reporting methods, techniques, and procedures.
• Principles of functional leadership, training and performance evaluation.
• Pertinent federal and state laws and regulations.
• Strategic planning in organization and management practices, assessment, analysis and evaluation of programs, policies and administrative needs.
• Foundation leadership, donor cultivation, campaign development, fund raising, major gift solicitation, planned giving, and event planning.
• Financial planning to recommend to the Foundation Board the services of qualified professionals in financial planning and planned giving.
• Managing, training, and leading non-profit boards and knowledge of non-profit organization legal and accounting standards.
• Marketing and public relations.
This position requires demonstrated skills in:
• Integrity, honesty, and ethics in the performance and duties of the position.
• Organizing work and building an effective team to meet the needs of the assigned areas.
• Oral and written language sufficient to prepare reports and professional correspondence.
• Human relations/interpersonal skills to conduct performance reviews, deliver presentations, and convey technical information to a wide variety of audiences.
• Mathematics to perform a variety of business and financial calculations.
This position requires the ability to:
• Learn, interpret, and ensure compliance with state and federal laws, Title 5, and other federal and state regulations as related to the responsibilities of the position.
• Be open to change and new methods in the assigned area of responsibility.
• Continuously engage in learning and self-improvement.
• Meet change with innovation to promote and meet the District’s mission.
• Organize, plan, develop, and write new programs, develop new concepts, analyze outcomes, and prepare clear and concise reports.
• Guide and direct others in goal achievement.
• Direct and facilitate development of personal and team perspectives, and develop and deliver training programs.
• Develop and monitor budgets and maximize financial resources.
• Work cooperatively and productively with internal and external constituencies.
• Liaison and work closely with Foundation Board members, local businesses, community, staff, faculty, and administration to enhance and support fundraising activities.
• Develop relationships with corporations that result in funding and in-kind services.
Licenses and Certificates
Requires a valid driver’s license.