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Specialist I, Accounts Receivable
Community College of Baltimore County in Catonsville, Maryland
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Date Posted 04/17/2019
Admin-Business And Financial Management
Salary $32,875.00 - $34,877.00  USD Per Year
Employment Type fulltime
Application Deadline Open until filled


The purpose of this class is to coordinate third party billing and refunds for the College, including creating sponsor accounts, adjusting student accounts, invoicing, dunning and sending correspondence.


High School Diploma/GED with business education and an aptitude for working with figures. Minimum of three years of experience in Accounts Receivable or an accounting clerical position. Experience with spreadsheets and word processing software, calculators and knowledge of accounting fundamentals. Must have excellent customer service skills and the ability to cope with stressful situations. Must be available to work overtime including evenings and Saturdays during peak periods or as needed. Preferred: experience working with the public and handling cash.


  1. Coordinate billing of third party receivables and scholarship accounts.

  2. Perform dunning for third party accounts.

  3. Process refunds to students and third party agencies.

  4. Post bookstore purchases and other charges to student accounts.

  5. Submit monthly report of debit memos and initiate collection of debt.

  6. Record and verify scholarships, waivers, reimbursements and other tuition aid programs for posting to students' accounts; process refunds as appropriate.

  7. Reconcile daily receipts and prepare bank deposit.

  8. Maintain petty cash fund.

  9. File, scan and index documents, as requested.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.


  1. Respond to the appropriate party in order to resolve any problems that arise with the contracts, scholarship or awards.

  2. Comprehension of contracts, scholarships and grants to be applied to students accounts.

  3. Guide and advise students through the process of understanding the awards they have received.

  4. Analyze the scholarships in order to initiate refunds to CCBC students.

  5. Process any changes to contracts due to cancelled courses, etc..

  6. Organize, file and scan all documents received at the Bursar Office.

  7. Enter contracts, scholarships and grants into the Banner system.

  8. Coordinate and process book vouchers that are awarded to our students. Reconcile the book store report against the Banner system book voucher charges.

  9. Credit employees or their children that have received a "C" or better in their class work.

  10. Prepare large amounts of cash and checks for daily bank deposits, deposits are reconciled to the daily cash sheets printed out from the Banner system. In charge of the $6,000.00 petty cash fund.

  11. Apply checks, credit cards, cash and money orders to the student's accounts for payment of their

  12. Take payments for transcripts, graduation fees and selective admission.

  13. Apply miscellaneous deposits (i.e. travel studies, legacy transcripts, day care, etc.) from other
    departments in the college.

  14. Research, advise or take payment from students for accounts that have been turned over to the collection agency.

  15. Calculate, for the FACTS program, the down payment and additional payments students can use for
    payment of their tuition and fees.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

*Please mention to employers when applying for this job*
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