Position TitleAssociate Registrar (Policy and Operations)
DepartmentRecords and Registration
Union/Non UnionNon Union
Full Time or Part TimeFull Time
Hiring Salary Range$68,114 - $74,925/Annually
Regular or TemporaryRegular
Job Description Summary
Assist the Registrar in reviewing, implementing and enforcing institutional, state and federal policies related to grading, transfer articulation academic progress and graduation processes. Provides strategic planning and management support for all admissions and registration activities for credit and noncredit students. Oversees certification and records management procedures and activities including graduation, transfer credit, exception reviews and other functions resulting in academic or financial changes. Ensures compliance with policies and procedures governing record keeping and student privacy. Oversees all processing functions to ensure accuracy and compliance with appropriate regulations and College policy. Apply knowledge of legal implications and guidelines related to records and registration functions. Collaborates across functional units to provide leadership to the Admissions and Registration Office, and support new initiative towards process improvements and opportunities to optimize technology to enhance student services.
- Bachelor’s Degree in related field; Master’s Degree preferred.
- Three years full-time or equated experience in the professional area required, five years preferred.
- Must have supervised personnel and administered programs related directly to the professional area for a minimum of three years.
- Experience with large, interactive computer systems such as Ellucian/Colleague preferred.
- Work experience in higher education, preferably in Student Services, in a multi functional office that serves the public.
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. Please ensure that your application and attached documents address the criteria listed below.
- Ability to understand and comply with student privacy laws;
- Ability to work independently and with a team on multiple tasks; ability to produce accurate, detail oriented output
- Ability to manage and train staff
- Ability to use interactive data systems; ability to analyze, interpret and report data
- Familiarity with such Federal reporting entities as Immigration and Citizenship Enforcement (ICE)
- Proficiency with Microsoft Word, PowerPoint and Excel; thorough familiarity with FERPA and other mandates impacting education records
- Must be available to work Monday – Friday, 8:30 a.m. to 4:30 p.m. Work schedule subject to change based on the needs of the department.
- Ability to communicate effectively in spoken and written standard English.
- As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
Open Until FilledYes