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Home » Find Jobs » Job Listings » Job Details
Financial Aid Specialist
Lake Washington Institute of Technology in Kirkland, Washington
 
 
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Date Posted 05/23/2019
Category
Admin-Financial Aid
Salary $3,311.00 - $3,720.00  USD Per Year
Employment Type fulltime
Application Deadline 06/12/2019
 
 
 
 
 

SUMMARY OF RESPONSIBILITIES:

Lake Washington Institute of Technology (LWTech), located 15 miles northeast of Seattle, is the only public institute of technology in Washington state and has provided high quality education since 1949. We offer 8 applied bachelor's degrees, 43 associate degrees and 91 professional certificates in 42 areas of study, including STEM-focused programs in Science, Technology, Engineering and Math. LWTech is located within the city of Kirkland, which is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo. LWTech was recognized by the Aspen Institute as one of the top 150 two-year colleges in the nation in 2018 and is proud to be a Military Friendly School.

The financial aid specialist is the lead classified position that supports the financial aid office. Perform specialized financial aid reporting, determine financial aid loan eligibility and awards, provide quality student service, reconcile various grants and funding sources, and resolve financial aid accounting issues under general supervision of the director of financial aid. Interpret financial aid regulations and make awards consistent with specific student aid program guidelines. Administer and award financial aid for federal and state work study, WorkFirst, worker retraining, and student scholarship programs. Interpret and communicate student aid eligibility requirements, application processes, and award decisions. Assist supervisor to administer federal, state and local financial aid programs and scholarship programs and provide technical direction to employees of lower classifications. Assist in developing and implementing policies and procedures that govern financial aid programs and awards. The financial aid specialist works under general supervision as part of a team serving a diverse community.

LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College's commitment to diversity and our campus culture may be directed to Human Resources.Equity, Diversity, Inclusion Council.

 

ESSENTIAL FUNCTIONS:

  • Interpret federal, state and local financial aid programs and scholarship program regulations and make awards in line with established guidelines; ensure compliance with applicable laws and regulations; interpret and monitor compliance issues with all funds to maintain the integrity of college records

  • Interview and counsel students on financial, personal, academic and professional-technical problems; make referrals to institution and community resources; serve as an information resource for federal, state, and local financial aid programs and scholarship programs

  • Evaluate student's financial need; determine and award aid and loan certifications, based on federal, state and institutional regulations and availability of funds; review and verify work for procedural compliance and accuracy; resolve problems and perform adjustments related to student accounts and financial aid payments

  • Provide information, advice, customer service, and assistance to students

  • Investigate and resolve financial aid repayments and reporting status; refer accounts to Department of Education or State as necessary; reconcile financial funds and monitor fund levels and usage

  • Review each financial aid recipient's academic progress every quarter and determine which students to place on probation, drop or repayment status; coordinate and communicate with other departments and employees to help further student retention and success

  • Process repayments and return to applicable federal and state agency; authorize, review, enter, and analyze fiscal transactions and reports; reconcile and report federal and state programs

  • Develop and deliver student orientation sessions and conduct workshops on student aid programs, including loan entrance counseling sessions

  • Compile data from a variety of sources and prepare summary reports as directed; use desktop and specialized computer systems to effectively obtain and calculate data as well as create and develop reports; calculate and tabulate data in line with established formulas; post and balance accounts as required

  • Evaluate existing financial aid processing systems and identify need for new or revised accounting systems or procedures; develop and implement processing procedures

  • Provide coverage and support to the financial aid office including performing the work of lower classified positions as necessary and provide evening hours coverage as necessary; lead and assist with training of other financial aid employees

  • Regular and satisfactory attendance and punctuality

  • Other duties as assigned

 

QUALIFICATIONS:

  • High school diploma or equivalent required; Bachelor's degree in related field preferred

  • One or more years direct work experience in Financial Aid; customer service or advising experience required

  • Expertise in financial aid and loan processes and procedures sufficient to perform thoroughly and accurately the full scope of responsibility as described in the above functions

  • Thorough knowledge of financial aid regulations and electronic processing systems; ability to work accurately and efficiently in numerical analysis required

  • Knowledge of computerized financial management accounting systems and Microsoft Office programs; previous experience with the state community and technical college financial aid system preferred

  • Excellent customer service skills and verbal and written communication skills

  • Ability to provide quality services to students and apply communication techniques to work effectively with students, employees, vendors, other state agencies, contractors and other persons who have contact with the college

  • Ability to work effectively within a team office environment and with a high level of multicultural awareness

  • Due to the diversity of the college population, we encourage applicants who are multilingual

 

SUPPLEMENTAL INFORMATION:

Salary range is $3,311-$3,720 per month DOQ; salary placement for current classified employees is per the classified bargained agreement. This is a full-time, 40 hours per week position. Working hours are between 7:30 am and 4:30 pm Monday through Friday. Medical, dental and insurance benefits are provided as currently administered under Public Employees Benefits Board; State Retirement Plan; vacation and sick leave begin to accrue at the rate of 1 prorated day per month, dependent on percent of full-time, effective upon employment. This is a union-covered position.

Required Online Application Materials

  • Online application

  • Current resume

  • Cover letter

  • Responses to the supplemental questions included in the online application process

Conditions of Employment

  • Official transcripts/certifications will be required upon employment

  • Job offers are contingent upon successful completion of background/reference checks

Physical/Mental Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Mobility: ability to sit, walk or stand for extended periods of time

  • Dexterity: fine manipulation sufficient to operate a computer keyboard, handle individual papers, write and take notes and/or prepare materials or equipment

  • Lifting: frequently lift, carry, push, pull, or otherwise move objects up to 10 pounds Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak in person

  • Emotional/Psychological Factors: ability to make decisions and concentrate, frequent contact with co-workers, as well as the public

  • Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently

Environmental/Work Conditions

  • Frequent use of office equipment

  • Exposure to weather; corridors between building are located outdoors

Eligibility Verification

  • If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work 

Affirmative Action Statement
Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to the Meena Park, Executive Director of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.
 
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