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Interim Dean of Special Programs and Grants - **IN HOUSE ONLY**
Peralta Community College District in Alameda, California
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Date Posted 06/13/2019
Salary Salary Range: $122,813 - $145,142/year - The maximum initial placement is normally Step 3 depending on experience. -  
Employment Type 40 Hours/Week, 12-Mo
Application Deadline Open until filled

Peralta/College Information

College of Alameda

College of Alameda’s mission is to meet the educational needs of its multicultural and diverse community by providing excellent comprehensive and flexible programs including basic skills, transfer, and occupational, which will enable each student to achieve his/her own unique goals.

The College is California’s only island-based community college and it offers both park-like tranquility and easy access to urban resources. Having served almost half a million day, evening and weekend students since its 1970 founding, College of Alameda enjoys a well-deserved reputation for excellence in its academic, vocational, and student support programs. The College of Alameda is proud of its strong ties to the City of Alameda and is recognized for its strong partnerships with the local business community.

Special Instructions to Applicants


1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.

· Copies of supporting credentials, if applicable.

· Copies of transcripts from fully accredited college or university institutions.

(Copies of diplomas will not substitute for  transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date.Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note:  A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S.degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.


Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:


Tuberculosis Examination:  Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.  The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement:  According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy:  A Social Security Card will be required following selection and prior to completion of the hiring process.  The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.


Medical Examination:  Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.  Expenses incurred will be borne by the employee.


We are a collaborative community of colleges.

· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the   region’s human, economic, environmental, and social development.

· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.

· Together with our partners, we provide our diverse students and communities with equitable access to the educational   resources, experiences, and life-long opportunities to meet and exceed their goals.

The Peralta Community College District is an Equal Opportunity Employer.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Job Title

Interim Dean of Special Programs and Grants - **IN HOUSE ONLY**

Time Base

40 Hours/Week, 12-Month Assignment


Salary Range: $122,813 - $145,142/year - The maximum initial placement is normally Step 3 depending on experience.

Benefits Information


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.

• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year

In addition to your contribution, Peralta pays 16.28%* of your salary to the State Teachers Retirement System (STRS). Effective January 1, 2013, the PEPRA went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalSTRS. Specific information regarding the changes can be found at For further up to date information on CalSTRS retirement eligibility and PEPRA, please visit the website at The CalSTRS member handbook is available at After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.

• Subject to change.

Position Type



Student Services - EOPS (243)

Job Description Summary

This opportunity is open only to current Peralta Community College employees

Under direction of the Vice President of Student Services, the Dean of Special Programs and Grants will serve as the College compliance officer relative to the provisions stipulated in the grants procured and implemented by the College. Responsibilities also include direction of the Transfer Center, EOPS/CARE, CalWORKs,NextUp (CAYFES) DSPS, Health Services, Counseling, COA One Stop Career Center.

Duties & Responsibilities

• Aligning communication protocols and operational procedures with the PCCD district to coordinate grant strategy and management;
• Meeting regularly with grant Project Directors and Coordinators to develop processes and procedures for the identification, solicitation, procurement and monitoring of grants;
• Coordinating the training for the successful implementation of grants per guidelines from funders;
• Scheduling meetings with stakeholders – delineate expectations;
• Coordinating with the District to monitor expenditures;
• Working with campus constituents to submit proposal including the hiring of grant writers;
• Overseeing the submission of narrative reports – develop a grant reporting matrix.
• Ensure the accuracy and timely submission of reports to funding agencies
• Implement a comprehensive plan addressing the career and technical education and workforce development needs of students, the College, and the community. This will include:

o Providing leadership in developing and responding to workforce and economic development opportunities;
o Developing partnerships and collaborations with business and industry, education, government, and the community;
o Providing leadership in the development and evaluation of the college’s career programs and services, and leadership and advocacy to enhance innovation and participation in issues related to Workforce Development and Applied Sciences.

• Oversee the Extended Opportunity Programs and Services (E.O.P.S.) Program and Cooperative Agencies Resources for Education (C.A.R.E.), and Cal WORKS Programs, including directing staff in the planning, coordination and evaluation of program services.
• Direct all aspects related to the planning, staffing, delivery, and evaluation of E.O.P.S. and C.A.R.E. and Cal WORKS Programs; ensure compliance with Title V regulations, college and district policies and procedures.
• Provide leadership in the development and implementation of goals, objectives, and priorities for assigned activities, programs, and operations in accordance with Student Learning Outcomes, college and district strategic directions; participate in long-range planning activities and integrated budget planning.
• Monitor/maintain the budgets and oversees expenditures.
• Coordinate job development services to students.
• Serve as a member of the President’s Executive Staff.
• Reports directly to the Vice President for Student Services for functional and operational assignments.
• Work with the Vice Presidents for Instruction and Student Services for the efficient coordination of grants.
• Directly supervise EOPS, CARE, Cal WORKS, DSPS, Health Services and Athletics program coordinators.
• Consults with funders and attends meetings.
• Meets with campus stakeholders.
• Prepares weekly reports for the President’s Executive Staff.
• Oversee and implement the programs as outlined by the grant proposals through the supervision of appropriate staff.
• Recommend hiring of E.O.P.S. CARE, Cal WORKS, NextUp, DSPS, Health Services, Counseling, Transfer Center, and One Stop Career Center staff.
• Compile reports for the Chancellor’s Office as well as for in-house information and evaluations.
• Conduct evaluations of program coordinators.
• Establish and maintain liaison with college programs and community agencies.
• Serve as the college representative on community agencies and boards.
• Work cooperatively as a member of the management team and the Student Services team.
• Perform other duties as assigned by the Vice President for Student Services

Minimum Qualifications

1. Possession of a Master’s Degree from an accredited college or university.


2. One year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment as E.O.P.S. Director.


3. Must have within the last four years, two years of experience or the equivalent:
a) In the management or administration of educational programs, community organizations, government programs, or private industry in which the applicant dealt predominantly with ethnic minorities handicapped by language, social, or economic disadvantages, OR
b) As a community college EOPS counselor or EOPS Instructor, or have comparable experience working with disadvantaged clientele.


4. Shall have completed a minimum of six semester units of college-level course work predominantly relating to ethnic minorities or persons handicapped by educational, language, or social disadvantages.

5. Knowledge and proficiency in the operation and use of personal computers utilizing various software applications (i.e., MS Word, MS Excel, MS PowerPoint, MS Access software) including the Internet.

6. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Desirable Qualifications

Knowledge of:
• Operations, services, and activities of the Extended Opportunity Programs and Services and Cooperative Agencies Resources for Education (EOPS/CARE), Disabled Student Services, Cal WORKs Programs.
• Pertinent federal, state, and local laws, codes, and regulations including Title V Regulations for categorical programs;
• Methods and techniques of leadership and management; principles and practices of program development and administration, including knowledge of budgeting; modern office procedures, methods, and equipment including computers and applicable software;
• Methods and techniques of research, analysis, and decision making; English language usage, grammar, spelling, and punctuation; interpersonal skills, using tact, patience, and courtesy; oral and written communication skills.
Ability to:
• Manage and direct the activities of and provide effective leadership for the categorical/grant funded programs, services, and operations;
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals and programs requirements;
• Prepare and present comprehensive, effective oral and written reports;
• Interpret, apply, and explain applicable federal, state, and District laws, regulations, policies, and procedures related to assigned functions;
• Work successfully with District faculty, administrators, and staff as well as community representatives; communicate and respond effectively with students with diverse qualities;
• work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students;
• Communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.
• Learn and apply relevant software programs relating to the operation of the programs, including budgeting.

Environmental Demands

Occasional work performed alone. Constant work around and with other people.

Other Requirements

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Typical physical abilities for this position are:

• Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping
• Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard.
• Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others.

Application Deadline Date

June 20, 2019

Open Date

*Please mention to employers when applying for this job*
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