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Director of Facilities Finance
Santa Monica College in Santa Monica, California
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Date Posted 06/26/2019
Admin-Business And Financial Management
Salary $57.00 - $69.29 Hourly $9,880.00 - $12,010.00 Monthly $118,560.00 - $144,120.00 Annually -  
Employment Type Full-time, Permanent
Application Deadline Open until filled

Merged Promotional & Open Competitive



Santa Monica College is seeking a highly qualified and skilled professional to join our team as the Director of Facilities Finance. The ideal candidate will possess substantive experience administering and overseeing financing activities for major public sector building projects, including developing municipal financing strategies, and administering and ensuring federal compliance (IRS and SEC) of facilities bond programs.  The individual selected for this position will be highly driven and results-oriented, and be comfortable working with both highly detailed information (e.g., conducting financial analysis) and the "big picture" (e.g., project management, program enhancement and efficiencies). 

This position is scheduled to work Monday through Friday from 8:00 A.M. to 5:00 P.M., 40 hours per week, 12 months per year. 

New full-time management employees of Santa Monica College are entitled to a number of benefits, including:
  • 16 paid holidays
  • 24 paid vacation days
  • 12 paid illness days
  • Fully paid medical, dental, and vision-care coverage (including eligible dependents)
  • Membership in California Public Employees Retirement System (CALPERS)
  • 5% increase in base pay for every 5 years worked with SMC, up to 35 years of service.
  • FREE Big Blue Bus access and monthly incentives for eligible employees through the Sustainable Transportation Incentive Program,

About the SMC Family:
Thank you for your interest in joining the SMC family, where you will work beside a diverse
group of individuals who leverage their combined talents and passions to accomplish something great. No matter what department you are in, or what job you have, your contributions will be critical to helping our students fulfill their dreams - landing that new job, or breaking through the cycle of poverty. We are excited that you are here, and look forward to your participation in our hiring process.

Located in Southern California less than two miles from the Pacific Ocean, Santa Monica College is currently known as the number one transfer college to UCLA, USC, the University of California system, and Loyola Marymount University. SMC is accessible on the Santa Monica Big Blue Bus line and near the Metro EXPO Line, 17th St/SMC Station. We have a 38-acre main campus, approximately 34,000 students, and offerings in more than 80 fields of study. We also pride ourselves on preparing students for careers of the 21st century in such fields as solar technology, entertainment technology, computer technology, nursing and health care, and graphic design. Santa Monica College has also recently instituted a unique and exciting opportunity for students to earn a Bachelor of Science Degree in Interaction Design.

Selection Process
The selection process tentatively consists of a Training & Experience Evaluation (pass/fail) and a Qualifications Appraisal Interview which may include a Technical Project (weighted 100%). Candidates must be successful on all examination parts to be placed on the eligibility list.

The list from this recruitment will be used to fill the current vacancy, and will also be utilized to fill any vacancies that may occur during the one year life of the Eligibility List, which may include permanent and temporary positions.

Santa Monica College reserves the right to modify the stated examination components and weights prior to the administration of any examination.

NOTE: Generally, new employees start at the first step on the salary schedule. A new permanent classified employee may request a higher salary placement (not to exceed the third step) based on recruitment issues and/or additional training and experience which greatly exceeds the minimum requirements.

Communication for this exam will be via e-mail. You must check your e-mail on a regular basis to be informed of your status for this exam.

The Santa Monica Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunity. No person shall be subjected to unlawful discrimination in any program or activity of the District. The District's Board Policy 3120 (Equal Employment Opportunity and Nondiscrimination in Employment) may be accessed at:" 

"Santa Monica College encourages candidates that are equity-minded to apply. SMC is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at SMC, and are an essential component of the work that we do. SMC is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment."

Examples of Duties

Serves as the Disclosure Officer for the District ensuring compliance with the Securities and Exchange Commission (SEC) and Internal Revenue Services (IRS) regulations and general debt obligations.
Manages and administers short and long term debt by coordinating and working with financial advisors, bond counsels and underwriter to market municipal bonds, maintain bond redemption system, participate in rating calls, oversee the debt issuance structure, and develop issuance documentation and cash flow analysis.
Develops, monitors, administers and implements financial plans, controls and budget for District bond projects, facilities construction, scheduled maintenance, hazardous material removal and other related programs for which the District may receive funding and to ensure bond issuance requirements.
Prepares correspondence, reports, and presentations regarding the facilities programs of the District including Board agenda items; including financial reports for the Citizen's Bond Oversight Committee.
Advises and recommends funding sources for facilities projects to senior administrators and serves as a resource on issues regarding facilities to the State Chancellor's Office, the Division of the State Architect, the Citizens Bond Oversight Committee, the District, the community and other state and local agencies.
Directs, evaluates, administers and conducts negotiations of real estate leases, acquisitions, sales, exchanges, cooperative and joint venture or development arrangements and complete and review appropriate documents.
Coordinates with the accounting staff to maintain computerized records, and management information systems to ensure the efficient processing of invoices and claims; monitors and tracks scheduled maintenance funding and accounting; files claims and follows-up with the State for reimbursement; represents the District on property tax matters with the Los Angeles County Assessor's Office.
Performs other related duties as requested or assigned.
Examples of essential duties are descriptive and not restrictive in nature, and are generally listed in descending order of importance.

Minimum Qualifications

Education Requirement:
Bachelor's degree with a major in Business Administration, Accounting, Finance, Public Administration, Architecture, Engineering, Facilities Planning Construction Management or a closely related field. A Master's degree in Business Administration, Accounting, Finance or a closely related field is preferred.
Experience Requirement:
Five (5) years of professional-level experience, including two (2) years in an administrative or management capacity, with responsibility for municipal financing strategies, construction finance, and public bond financing for major building projects, including experience managing finances for bond measures while fulfilling public bond financing requirements. Experience ensuring compliance with Securities and Exchange Commission (SEC) and Internal Revenue Service (IRS) regulations is desirable.
Education/Experience Equivalency:
Experience and/or education of the same kind, level, and amount as required in the minimum qualifications may be substituted on a year-for-year basis.

Supplemental Information

MERIT SYSTEM: Santa Monica College is a merit system employer committed to the following principles: 1) Hiring and promoting employees on the basis of ability through competitive selection; 2) Fair compensation on the basis of like pay for like work; 3) Retaining employees on the basis of performance 4) Training for high quality performance; 5) Assuring fair treatment of employees without illegal discrimination; 6) protecting employees against political coercion; and 7) Providing for due process in the event of disciplinary action

APPLICATION PROCEDURE: Official SMC application forms and related materials must be fully and correctly completed for each examination. A separate application must be submitted for each position. Resumes may be submitted for any position, but will not be accepted in lieu of a District application. The Personnel Commission may obtain confidential employment references from current and previous employers after you complete an authorization form at the Final Selection Interview. Within approximately two weeks after the closing date, applicants will be notified regarding the status of their application. Applicants requiring special application, testing, or interview arrangements due to a disability, should notify the Personnel Commission office at the time of application submission. The District does not return materials submitted.

SELECTION PROCEDURE: Examinations may consist of a written or performance test, an evaluation of training and experience, an oral examination or interview, or other tests determined by the Personnel Commission office. Additional credit is added in entry-level examinations to the composite passing score of qualified veterans for war service (5 points) and disabled veterans (10 points) upon presentation of proof of veteran status at the time of application. Requests for reconsideration of questions contained in written examinations must be made in writing on the day the test is administered. Applicants selected for an oral interview will be notified in writing of the time and place of the interview. Interviews are conducted by a Qualifications Appraisal Interview Panel. Travel costs related to the examination/interview will be borne by the applicant. Final test results are e-mailed or mailed within approximately 15 days after the examination/interview. Requests to review scores must be made during the five day review period following notification results.

ELIGIBILITY LIST: Candidates who attain a passing score on each part of the examination will be placed in rank order on the Eligibility List. The Eligibility List is available for review by exam candidates for a five-day review period following notification. Unless otherwise indicated, Eligibility Lists are established for a period of one year. Eligible's names will remain on the List until they are hired, decline three interview opportunities, or make themselves unavailable. Unless otherwise stated on the Job Bulletin, when a Promotional and Open-Competitive List is established, the Promotional List will be used first. Final selection will be made from the appropriate Re-employment or Transfer List, if any, and from the top three ranks of Eligibles that are "ready and willing" to accept the vacant position, and who meet any required BFOQ. It is the candidate's responsibility to notify the Personnel Commission office of any e-mail address, street address and/or phone number changes. Eligibles will be certified only for the locations and shifts they indicated on the availability statement completed at the interview. An eligible may change their availability by notifying the Personnel Commission office.

ADDITIONAL REQUIREMENTS: All offers of employment are conditional, based upon successful completion of: 1) Fingerprinting/Conviction Clearance: State law requires that all employees be fingerprinted to check for, or verify, conviction records. All candidates with a conviction record for any offense, other than minor traffic violations, must file a Conviction Record Statement in the Personnel Commission Office. Conviction records will be fully investigated. A record of conviction will not automatically disqualify an applicant, but failure to list all convictions may result in disqualification or dismissal; 2) TB Test: All persons selected must successfully pass a tuberculin skin test or chest x-ray; 3) Eligibility to Work: Upon hire, each new employee must complete an I-9 Form and present supporting documents establishing proof of identity and employment eligibility as outlined in the Immigration Reform and Control Act.

In compliance with the Immigration Reform and Control Act of 1986, Santa Monica College requires that all new employees provide documentation to establish both work authorization and identity.

PROBATION PERIOD: Classified Management Employees will become permanent upon successful completion of one calendar year of work.

SALARY AND BENEFITS: Beginning Salary: Based upon training and experience that is directly related to their classification that exceed the minimum qualifications, new permanent Classified Employees may request higher salary placement. The maximum initial placement is on Step C of the salary schedule. Advanced salary placement must be requested at the time of hire and is subject to verification of qualifying training and experience. Vacation and Sick Leave: Management employees receive vacation at the rate of two days per month and sick leave at the rate of one day per month. Longevity increments of 5% are granted at the completion of 5, 10, 15, 20, 25, 30 and 35 years of service. Holidays: Management level employees receive 16 paid holidays per year. Benefits: Permanent full-time employees receive fully paid medical, dental, and vision-care coverage. Benefits for permanent part-time employees are prorated according to the number of hours worked per week.

*Please mention to employers when applying for this job*
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