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Executive Assistant to the Vice President of Human Resources
Clark College in Vancouver, Virginia
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Date Posted 07/17/2019
Admin-Executive Assistants
Salary $59,180.00 -  USD Per Year
Employment Type fulltime
Application Deadline 07/31/2019


Do you enjoy working with people? Managing projects and partnering with senior leaders to ensure they are working at their most optimal level? Are you detail-oriented and enjoy a fast-paced environment where no day is exactly the same? Are you dedicated to ensuring that Human Resources (HR) policies, practices, and procedures are viewed through a social equity lens? If so, then Clark College Human Resources is looking for you!
Clark College is currently accepting applications for a full-time, exempt Executive Assistant to the Vice President of Human Resources to perform administrative and secretarial duties in support of the vice president and the HR office.
Clark College is an equal opportunity employer. Protected group members are strongly encouraged to apply.  Clark College does not discriminate on the basis of race, color, national origin, age perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, Core themes, and objectives of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. Questions regarding the College's Affirmative Action Policy may be directed to Human Resources, (360) 992-2105.

Position Responsibilities


  • Provide comprehensive administrative, secretarial, coordination, and public relations support with a high level of performance to the Vice President of Human Resources and Office of Human Resources.

  • Lead and manage Human Resources front desk and file room to include coordination and providing of coverage as needed.

  • Maintain Vice President's calendar, establishing priorities and ensuring that official obligations are met.

  • Make travel arrangements for the Vice President of Human Resources and Compliance.

  • Initiate and compose correspondence, acknowledgements, notifications, and reports, etc., for the Vice President and for the Human Resources department.

  • Monitor compliance with College policy and applicable laws and regulations regarding budget and travel.

  • Manage the department budget, credit card, and unemployment claims processing.

  • Maintain knowledge of College and state policies and procedures, specifically those related to Human Resources and provide general information and clarification of such to deans, faculty, administrative assistants, staff, students, and the public.

  • Manage conversion of paper documents to electronic storage system using ImageNow scanning software.

  • Provide support for Collective Bargaining and Labor Relations including taking minutes at bargaining sessions.

  • Provide oversight for setup, organization and maintenance of all confidential employee and benefits files both electronically and manually.

  • Provide oversight for maintenance and purging of personnel/archival files and associated forms according to the retention schedule.

  • Supervise employees as assigned in areas of responsibility.

  • May assist in determining eligibility and maintaining retirement records for Clark College employees.

  • Surplus and Megamation designee for Human Resources office.

  • Administrative planning for service awards, opening day, and retirement celebration events.

  • Perform other duties as assigned.



Minimum Qualifications:

  • Bachelor's degree in Human Resources, Business, Communications, English, or closely related field from an accredited college or university OR equivalent work experience to gain expertise supporting a senior-level executive and/or department.

  • Two years' progressively responsible experience in office/clerical, secretarial, or general administrative work.

  • Demonstrated commitment to contribute to an equitable organization by addressing institutional barriers, policies, procedures through an equity lens.

  • Ability to successfully lead and work within culturally diverse teams.

  • Ability to quickly and accurately glean information and exercise reasonable judgement to determine what issues need to be escalated, redirected, or addressed through alternate methods.

  • Ability to maintain strict confidentiality and safeguard sensitive information.

  • Demonstrated expertise managing competing projects while meeting deadlines.

  • Excellent verbal and written communication skills.

  • Powerful sense of empathy to lead difficult conversations, respectfully consider diverse perspectives, and identify principled courses of action.

  • Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.

Preferred Qualifications:

  • Experience working with PeopleSoft or similar Human Resource Information System (HRIS) or Enterprise Resource Planning Tool.

  • Experience working with Procure+ or other budget or procurement tool.

  • Experience working in HR in higher education.

  • Bilingual or multilingual.


Supplemental Information

Salary Statement: $59,180 annually
Benefits include vacation/ sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
Required Online Application Materials:

  • Clark College Online Application

  • Letter of application describing background and experience related to qualifications and responsibilities of the position

  • Current résumé

  • Unofficial copy of all transcripts/certifications uploaded with online application or delivered to the Human Resources office in person or by fax (360-992-2873).

To contact Clark College Human Resources, please call (360) 992-2105.
Application Deadline:  
Required application materials must be completed and submitted online by 3 p.m., July 31, 2019.
Condition of employment:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts.
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901.
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on the campus, and crime statistics for the most recent 4-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133.  The most recent Annual Security Report can be viewed here:
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
Corrected or extended notices will be posted online and in the Human Resources Office.

Clark College Human Resources
July 17, 2019

*Please mention to employers when applying for this job*
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