College of Alameda
College of Alameda’s mission is to meet the educational needs of its multicultural and diverse community by providing excellent comprehensive and flexible programs including basic skills, transfer, and occupational, which will enable each student to achieve his/her own unique goals.
The College is California’s only island-based community college and it offers both park-like tranquility and easy access to urban resources. Having served almost half a million day, evening and weekend students since its 1970 founding, College of Alameda enjoys a well-deserved reputation for excellence in its academic, vocational, and student support programs. The College of Alameda is proud of its strong ties to the City of Alameda and is recognized for its strong partnerships with the local business community.
The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:
• Medical, dental, vision, prescription drug insurance coverage*
• Life insurance of 150% of your income up to $100,000.
• Long-term disability coverage.
• Employee Assistance Program.
In addition to your own contribution, Peralta also contributes 19.721% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.
Other voluntary benefits include:
• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
• Pre-tax commuting expenses (under IRS code 132)
• Tax-deferred plan participation in the 403(b) and 457 plans
• Credit union membership
• Prepaid legal plan participation
• Additional Life Insurance for yourself, spouse or children
- Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.
Job TitleFinancial Aid Specialist (Scholarships) - COA
Time Base40 hrs/week 12 months/year
CompensationSalary Range: $4,277- $5,194/mo, Hiring Range: $4,277 - $4,712/mo - The maximum initial placement is Step 3 depending on experience. - The maximum initial placement is Step 3 depending on experience.
DepartmentStudent Services Division (242)
Job Description Summary
Under direction, performs professional level work assisting in the planning, development, implementation and coordination of the college’s financial aid program to students. This position has an emphasis on promoting and coordinating internal and external scholarship opportunities for students.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
• Acts as liaison between faculty/staff, students and the public to provide information and resources regarding scholarship activities and programs by advertising scholarships.
• Maintains and updates College of Alameda’s scholoarship webpage.
• Convenes and facilitates the campus’s Peralta Foundation Scholarship application reading and scoring.
• Collaborate with campus departments to facilitate scholarship workshops.
• Process scholarship checks and transactions.
• Participate in Financial Aid outreach and inreach activities.
• Evaluates, certify and process AmeriCorps for eligible students.
• Process payments for CalWorks, EOPS, Care and NextUp grants.
• Process student financial aid applications that include the Board of Governor’s Fee Waiver (BOGFW), Federal Student Aid Application (FAFSA), Cal Grants, and federal student loan applications.
• Analyze and evaluate the financial needs of students using federal and state guidelines for Federal College Work Study, Federal Supplemental Education Opportunity Grant, Pell Grant, Cal Grant, and other financial aid programs.
• Review and evaluate required documentation and packages awards in accordance with established guidelines; interprets and applies federal, state and institutional regulations to determine and certify student eligibility.
• Inform and advise students and parents regarding eligibility and responsibilities of financial aid programs; interpret and explain policies, application procedures and availability of funding from various sources.
• Use and maintains complex computer programs to analyze, process, record, retrieve and verify statistical data; operates computers, computer terminal, peripheral equipment, calculator, copier and other office machines.
• Operate the Electronic Data Exchange (EDE) software to download Institutional Student Information Records (ISIR)
• Generate, verify and analyze computer reports to ensure accuracy and compliance with established requirements; reconcile financial and statistical data.
• Identify and resolve problems related to effective delivery of financial aid; coordinate activities and communication with other campus and District personnel lenders, and state and federal agencies.
• Monitor satisfactory academic progress of financial aid and loan students, and the Ability to Benefit requirements in accordance with appropriate Federal, State and local regulations and guidelines.
• Provide input in the preparation, presentation and dissemination of public information about student financial assistance, including participation in updating of the Financial Aid Handbook.
• Participate in the compilation of data for State and Federal reports, including BFAP and FISAP.
• Participates in the development of annual financial aid budgets for students and the overall financial aid program budget for the Financial Aid Office.
• Maintains student files and other records; provides assistance with special projects; prepares reports as requested.
• Researches national student financial aid history data via the U.S. Department of Education National Student Loan Data System (NSLDS); and uses NSLDS to record financial aid overpayments.
• Prepares and presents a variety of oral and written reports.
• Trains and provides work direction to student workers and other personnel as assigned.
• Disseminates information to students on the loan application process and default management plan and loan policy.
• Conducts financial aid and/or loan workshops on/off campus and provides support to outreach programs with various community organizations and high schools.
• Reconciles Pell Grant Reports; transmits Pell Grant payment information electronically to the U.S Department of Education via the PeopleSoft program.
• Resolves problems related to overpayments and incorrect disbursements.
• Maintains current knowledge of financial aid program changes in governmental regulations and procedures, software and eligibility requirements by attending meetings, workshops and State, regional and District conferences.
• Performs other related duties as required.
1. Bachelor’s Degree from an accredited college or university in one of the social sciences, business or related fields and one year of professional experience involving planning, organizing, administering, coordinating or promoting programs or projects in financial aid; or an equivalent combination of training and qualifying experience which demonstrates the ability to perform the duties of the position.
2. Knowledge of current Federal and State financial Aid regulations and guidelines.
3. Demonstrated ability to interpret and apply Federal and State regulations pertaining to the financial aid process and eligibility.
4. Ability to communicate effectively, orally and in writing.
5. Ability to read, interpret and apply financial aid policies and regulations.
6. Ability to interpret U.S. Department of Education regulations as set forth in the Student Aid Handbook and Financial Aid Encyclopedia, and implement new guidelines set forth by the U.S. Department of Education.
7. Demonstrated knowledge of, and proficiency in, the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, MS Outlook, MS Excel, MS Access and PowerPoint) and the Internet browser, websites and E-mail.
8. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
• Two (2) years of full-time experience providing financial aid assistance to students, applying appropriate Federal and State regulations and using appropriate financial aid documents.
• Experience working in a California Community College setting.
• Experience with processing student loan applications.
• Ability to work with students with special needs.
• Ability to demonstrate a student-centered orientation.
• Ability to handle numerous tasks simultaneously, meet deadlines and time limits.
• Ability to work independently with minimal direction.
• Ability to analyze situations accurately and adopt an effective course of action.
• Ability to read, interpret and apply financial aid policies and regulations.
• Ability to interpret U.S. Department of Education regulations as set forth in the Student Aid Handbook and Financial Aid Encyclopedia, and implement new guidelines set forth by the U.S. Department of Education.
• Possess strong organizational skills.
• Occasional work performed alone
• Constant work around and with people
• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication
• flexibility or ability to respond to multiple demands
Tools & Equipment Used
• Standard office machines and equipment
• Multi-line telephones
• Department-specific equipment
Application Deadline DateAugust 16, 2019