Job Description

DEFINITION

Under general supervision, performs a variety of technical and administrative account support duties in the preparation, maintenance, and processing of accounting records and transactions, including maintaining financial aid records, auditing cash records, and performing reconciliations, in addition to balancing and maintaining manual and computerized accounting and financial records; and performs related work as required.

 

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Accounting Supervisor. Exercises no supervision of staff.

 

CLASS CHARACTERISTICS

This is a journey-level class responsible for account support duties in the District's Bursar's Office. Incumbents at this level are capable of performing varied technical and account support activities, including providing assistance to the students and staff regarding the payment of fees and fines, student loans, financial aid, and other account support activities. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Accounting Technician in that the latter performs more complex and technical work such as accounts payable, accounts receivable, financial aid, and/or other assigned accounting areas, in addition to balancing and maintaining manual and computerized accounting and financial records.

 

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

 

Performs a variety of routine to complex technical account support duties including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.

Collects fines and fees and issues receipts; calculates sub-totals and totals and maintains related records.

Performs routine office clerical duties to support departmental operations, including answering telephones, interacting with walk-in customers, providing factual information to callers and visitors, filing, and sorting and delivering mail.

Reviews, verifies, processes, posts, and records a variety of financial transactions and documents, including invoices, vouchers, and related paperwork; assures accuracy and timely processing of payments, checks, data, forms, and reports.

Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems; arranges, reviews, and verifies data; processes a wide variety of transactions related to financial aid, student loans, student refunds, replacement warrants, holds on student records, and related transactions; generates lists and reports according to established guidelines.

Records, assembles, tabulates, and reconciles financial data; prepares warrants and invoices.

Responds to inquiries and complaints from students regarding fees, fines, outstanding account balances, lost payments and/or or financial aid checks, and a variety of related issues.

Receives, audits, and verifies financial or statistical documents related to the assigned function, including cash intake from student loans, waivers, and student fees.

Maintains a wide variety of accounting and financial records.

Reconciles transactions and data as directed, such as bank accounts, general transactions, budget summaries, warrant cancellations, and commercial warrant registers.

Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports.

Prepares monies for deposit in a bank and processes utility billing.

Performs other duties as assigned.

 

 

Required Qualifications:

QUALIFICATIONS

Knowledge of:

Terminology and practices of financial and account document processing and record-keeping.

Business arithmetic and basic financial and statistical techniques.

Record-keeping principles and procedures. ¾ Modern office practices, methods, and computer equipment and computer applications related to work, including word processing, database, and spreadsheet software.

Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

Principles and practices of data collection and report preparation.

Basic maintenance and operation of computer and multi-media equipment related to the area of assignment.

English usage, spelling, vocabulary, grammar, and punctuation.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, various socio-economic and ethnic groups.

 

Ability to:

Perform detailed account and financial office support work accurately and in a timely manner.

Respond to and effectively prioritize multiple phone calls and other requests for service.

Interpret, apply, and explain applicable policies and procedures.

Compose correspondence and reports independently or from brief instructions.

Make accurate arithmetic, financial, and statistical computations.

Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, record-keeping, and tracking systems.

Understand and follow oral and written instructions.

Organize own work, set priorities, and meet critical time deadlines.

Operate modern office equipment including computer equipment and specialized software applications programs.

Use English effectively to communicate in person, over the telephone, and in writing.

Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

 

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

 

Completion of the twelfth (12^th) grade and one (1) year of responsible experience in financial/account record-keeping.

 

Licenses and Certifications:

None

 

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to rea d printed materia ls and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve da ta using a computer keyboard or ca lcula tor and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, ca rry, push, and pull materia ls and objects up to 25 pounds.

 

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

 

APPLICATION PROCEDURE:

Applicants must submit the following documents by the closing date:

1. Online application: Compton Community College District - Administration - Human Resources

2. Cover letter. (Letter of introduction highlighting your education and experience.)

3. Resume.

4. Pertinent transcripts (only in pdf format) as stated in the job qualifications. (Unofficial computer- generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.

 

Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.

 

REASONABLE ACCOMMODATIONS:

Any individual with a disability, who requires reasonable accommodation, may request assistance by contacting the Human Resources Office at (310) 900-1600 extension 2400, or completing form PC1105, a minimum of five (5) working days prior to closing date for this position.

 

ICT AND INSTRUCTIONAL MATERIALS ACCESSIBILITY STANDARD STATEMENT:

CCCD is committed to ensuring equal access to instructional materials and information and Communications technology (ICT) for all, particularly for individuals with disabilities, in a timely manner. In accordance with California Government Code 7405, Government Code §11135, Government Code §11546.7, and best practices, CCCD will comply with the accessibility requirements of Section 508 of the Federal Rehabilitation Act of 1973.

EMPLOYMENT INFORMATION:

To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline. Applicants wishing to apply for more than one position must submit separate materials for each position. The District does not return materials submitted an application for a position. SUBMISSION OF THESE MATERIALS IS THE APPLICANT'S RESPONSIBILITY.

 

During the interview, consideration will be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.

 

The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interview.

 

Applicants who are eliminated from consideration will be notified by letter or email. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the District's recommendation for employment.

 

The District reserves the right to extend the deadline, re-advertise the position, or to delay indefinitely filling this position if it is deemed that applicants for the position do not constitute an adequate applicant pool. Staffing of this position is contingent upon the availability of funding.

THE DISTRICT

Compton College is a public community college offering a full complement of transfer and degree courses, as well as career and technical education. Enrolled students may earn an associate degree or certificate, transfer to a four-year university or train for a career.

 

Compton College is part of the Compton Community College District, which encompasses an area of about 29 square miles, making educational services available to nearly 300,000 residents of Compton, Lynwood, Paramount and Willowbrook, as well as portions of Athens, Bellflower, Carson, Downey, Dominguez, Lakewood, Long Beach and South Gate. About 290 full- and part-time faculty teach more than 40-degree programs and 20 certificate programs.

HISTORY OF COMPTON COLLEGE

The Compton Community College District (CCCD) was established in 1927 as a component of the Compton Union High School District. In 1950, voters approved a bond issue separating the college from the high school district. Construction of the new college campus was completed on the present site. Classes began on the new campus in fall 1956.

 

On June 7, 2017, the Accrediting Commission for Community and Junior Colleges (ACCJC) granted initial accreditation status to Compton College. The action established Compton College as an accredited college within the El Camino Community College District.

 

Compton College was officially named the 114th California Community College through unanimous vote by the Board of Governors in July 2017. On August 29, 2018, California Community Colleges Chancellor Eloy Oakley issued Executive Order 2018-01 declaring Compton College will operate as an independent college under the authority of the Compton Community College District (CCCD) Board of Trustees effective June 7, 2019.

MISSION STATEMENT:

Compton College is a welcoming and inclusive community where diverse students are supported to pursue and attain student success. Compton College provides solutions to challenges, utilizes the latest techniques for preparing the workforce and provides clear pathways for completion of programs of study, transition to a university, and securing living-wage employment.

THE COMPTON COMMUNITY COLLEGE DISTRICT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Compton Community College District is an Equal Opportunity/Affirmative Action employer and does not discriminate in employment on the basis of sex, sexual orientation, race, color, religious creed, marital status, denial of Family & Medical Care Leave, national origin (including language limitations), ancestry, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation, or other protected classes, or obligations to the National Guard or Reserve Forces of the United States. For specific details on this policy, please contact Jennifer Burchett, Interim EEO Compliance Officer, at

(310) 900-1600, extension 2400.

 

EMAIL COMMUNICATION:

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

 

 

IMPORTANT NOTICE

 

To be included in the initial screening, application materials must be received no later than 3:00p.m. on the closing date.

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