40 hours/week as assigned; Generally Monday-Friday, 8 a.m. to 5 p.m.
Specialist 5.5/117 ($31,200.00 - $43,577.00)
Manager, Payroll Services
Criminal Background Check
Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.
Austin Community College (ACC) is a public two-year institution that serves a diverse population of approximately 41,000 credit students each fall and spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriately applied baccalaureate degrees, in our service area.
As a community college committed to our mission, we seek to recruit and retain a workforce that:
Reflects the diversity of our community.
Values intellectual curiosity and innovative teaching.
Is attracted by the college mission to promote equitable access to educational opportunities.
Cares about student success and collaborates on strategies to facilitate success for underrepresented populations.
Welcomes difference and models respectful interaction with others.
Engages with the community both within and outside of ACC.
The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area.
For more information, see http://www.austincc.edu/about-acc/mission-statement.
Commitment to Equity and Inclusion
ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.
As an open-access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. The College values and is committed to equity, diversity, and inclusion throughout the College community.
General Statement of Job
To provide payroll processing and editing services.
Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.
Processes and edits payroll runs and provides assistance to the Manager, Payroll Services, and other members of the team.
Ensures special payments are included in payroll runs as needed.
Responds to inquiries, conducts payroll research, and provides information.
Composes and distributes applicant correspondence and other written documents and/or reports.
Updates / clears tax information.
Gathers information and reviews it for accuracy.
Generates child support payments and ensures they are remitted to the correct entities.
Provides support for the supplemental check request and void/lost checks processes.
Verifies and processes full-time and adjunct faculty overload payments; Continuing Education instructor salary payments; and process personnel authorization forms for stipend payments.
Calculates and processes prorated salaries for Continuing Education instructors and full-time and adjunct faculty.
Verifies benefit-related data entry for accuracy.
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Customer service principles and practices.
Editing and proofreading techniques.
Defined benefit and contribution plans as well as group insurances.
Payroll processing and editing procedures, principles, and practices.
Federal and state regulations including taxing and other related payroll rules.
Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Maintains an established work schedule. Peak periods may require evenings and weekends.
Consistently maintaining work accuracy while working with ongoing deadlines.
Provides excellent customer service to internal and external customers.
Exhibits professionalism and ethical behavior.
Ability to multi-task.
Demonstrates experience working with confidential data.
Effectively using interpersonal and communications skills verbally and in writing, including tact and diplomacy.
Effectively using planning and organizational skills, including exacting attention to detail and follow-through.
Maintains confidentiality of work-related information and materials.
Establishes and maintains effective working relationships.
Use a variety of spreadsheet, word processing, database, and presentation software.
Required Work Experience
One year related work experience.
Preferred Work Experience
Two-years working knowledge of defined benefit and contribution plans.
High school diploma or educational equivalent.
Work is performed in a standard office or similar environment.
Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
Occasional lifting of objects up to 20 pounds.
Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
ACC Benefits Overview
Full-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.
ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.
Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.