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Principal Budget & Finance Analyst (C)*
Peralta Community College District in Oakland, California
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Date Posted 11/26/2019
Admin-Business And Financial Management
Salary Salary Range: $7,974.00 - $9,658.00/Month Hiring Range: $7,974.00 - $ 8,765.00/Month -  
Employment Type 40 hrs/week 12 month
Application Deadline Open until filled

Peralta/College Information

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Benefits Information


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%.  Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 15.531% of your salary to the California Public Employees Retirement System (CalPERS).  Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com.  After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation 

• Additional Life Insurance for yourself, spouse or children

  • Kaiser and United Health Care Dental are fully paid by the District.  Other plans require employee contribution.  Subject to change.

Job Title

Principal Budget & Finance Analyst (C)*

Time Base

40 hrs/week 12 months/year


Salary Range: $7,974.00 - $9,658.00/Month Hiring Range: $7,974.00 - $ 8,765.00/Month

Position Type



Financial Services/Budget (141)

Job Description Summary

*This is a Confidential position. Confidential employees are not represented by Collective Bargaining Agreements.

Under the direction of the Budget Director, The Principal Budget and Finance Analyst assists in all aspects of budgetary functions and other related responsibilities. This position assists in the preparation, maintenance, and monitoring of the District’s budgets; analyzes data and provides budget information on matters associated with collective bargaining; assists in preparing budget reports and analyses to the District administration for decision making. Incumbent assigned in this classification is exposed to sensitive information with respect to employer-employee relations during negotiation process and is designated as Confidential classification.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Assists in the preparation, maintenance, and monitoring of the District’s budgets.

• Maintains district-wide positions control system;

• Oversees the technical implementation of the budgeting process according to an established budget development calendar.

• Inputs and prepares detailed budget information, analyzing and identifying budget to actual variances for the current fiscal year, and identifying decision points for review by the Budget Director.

• Monitors expenditures and fiscal activities to assure appropriate use of funds and provides fiscal reports to Business Directors.

• Analyzes fiscal data and provides budget information on matters associated with collective bargaining.

• Interacts with administrators, staff, and committees to inform them of the status of current operations.

• Validates the availability of funds for transactions related to employment costs, vacancy savings, travel requests and budget transfers.

• Prepares manuals to train campus personnel on the preparation of budget materials, accounting procedures, and policies.

• Assists in balancing budgets in the District’s financial management system, reconciling with Federal, State and local agency reports and appropriate finance team members.

• Devises and maintains control and summary accounts and effects on cash, revenue, and Financial Aid reconciliations with subsidiary ledgers and records.

• Analyzes accounting and reporting requirements of programs funded through a variety of sources including grants and establishes appropriate monitoring and accounting methods.

• Maintains accounting books and financial data, identifies causes of discrepancies, recommends corrective and preventative measures.

• Reviews accounting documents to ensure accurate information and calculations and makes original and correcting journal entries; examines supporting documentation for accuracy and completeness and to ensure proper authorizations; prepares and maintains general ledger and subsidiary accounting records.

• Reviews and assists in the development of changes and revisions to accounting systems and procedures affecting assigned area of responsibility.

• Assist grant/program managers with expense reclassifications, especially at year end close. Prepares appropriate accruals and deferred revenue entries at year end.

• Provides the Director of Fiscal Services and Budget Director with recommendations, and proposes policies and procedures to district staff regarding the budgeting and accounting functions;

• Establishes, updates and maintains budget and accounting procedures manuals;

• Analyzes account transactions; ensures fiscal documents are prepared and maintained in accordance with established requirements.

• Performs other related duties as required.

Minimum Qualifications

1. Possession of a Bachelor’s Degree from an accredited college or university in accounting, business administration, or related field.

2. Five (5) years of experience in the preparation and maintenance of (public sector) accounting and budgetary records, including two (2) years at the Senior Accountant level; or an equivalent combination of training and/or qualifying experience that could likely provide the desired knowledge, skills and abilities to perform the duties of the position.

3. Knowledge of methods, procedures and regulations used in a community college district (or K – 12 school district) budget and accounting operations.

4. Knowledge of and ability to apply governmental accounting and auditing principles, practices, and procedures.

5. Knowledge and proficiency in the utilization of standard office productivity software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint), personal computers and other standard office equipment including the Internet. Advanced excel proficiency preferred.

6. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Desirable Qualifications

1. A Master’s Degree from an accredited college or university in business, accounting or a related field, or a valid Certified Public Accountant (CPA) license.

2. Experience in California Community College and/or K-12 systems.

3. Ability to establish and maintain cooperative working relationships with those contacted in the course or work.

4. Ability to speak and write effectively.

Environmental Demands

Occasional work performed alone. Constant work around and with other people.

Other Requirements


The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Typical physical abilities for this position are:

• Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping

• Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard.

• Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others

Application Deadline Date

December 10, 2019

Open Date

*Please mention CommunityCollegeJobs.com to employers when applying for this job*
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