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Associate Director, Faculty Administration

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University of Notre Dame

Location: Notre Dame, Indiana
Category: Faculty-Engineering-Other Engineering
Date Posted: August 18, 2023

Job Description

Job Title

Associate Director, Faculty Administration

Job Description

Study everything. Do anything.

Find your passion. Create knowledge. Serve the common good. Prepare for life.

This is what the College of Arts and Letters stands for. We play an integral role in Notre Dames mission to serve as the worlds preeminent Catholic research university. We are searching for someone who shares the same passion and mission to join our dynamic team as the Associate Director of Faculty Administration.

Job Description: The newly created Associate Director of Faculty Administration will serve as a key role within the College of Arts & Letters Deans Office. This position oversees three senior administrative coordinators who directly support the college divisions: Arts, Humanities and Social Sciences. This position manages the appointment and promotion process including regular and non-regular faculty, research faculty, adjunct faculty, postdocs and visitors.

The Associate Director for Faculty Administration coordinates the administration, training and communication for the college as it relates to promotion, review hiring and reappointment policies. This position is a key liaison to the Provosts Office and coordinates the college data regarding faculty searches.

A successful candidate brings enthusiasm and a commitment to process improvement and a customer service mindset. This individual will train and provide guidance to all administrative coordinators throughout the college on faculty related administrative processes. This position reports to the Director of Operations. With more than 500 regular faculty across 20 departments and several institutes, centers and programs the College of Arts & Letters is the largest college at the University of Notre Dame. The successful candidate will enjoy the complexity of leading critical administrative processes for the College while providing great customer service and creative thinking in order to ensure everything runs smoothly for our faculty and staff.

Essential Duties & Responsibilities:

Lead, design, implement and communicate all faculty hiring processes to ensure hiring is done in a quick, efficient and accurate manner and in alignment with college and university requirements
Oversee the appointment and promotion process including regular and non-regular faculty, research faculty, adjunct faculty, postdocs and visitors. This includes but is not limited to: hiring, leaves, job creation, promotion and reappointments, data integrity and analysis
Create, maintain and implement a training program for the entire college to ensure transparency and understanding for all faculty hiring as well as all hiring documents are accurate and complete upon receipt in the Deans Office
Oversee the administration of appointment packets for tenure, promotion processes for non tenure-track faculty, faculty leave packets, retirements and resignations
Hire, train and manage senior administrative staff within the deans office to increase workflow and communication across divisions
Work closely with the Provosts Office to increase efficiencies and drive accountability across the college
Drive accountability within departments and within the Deans Office to ensure all functions are being handled effectively and efficiently

Minimum Qualifications

Education and Experience:

Bachelors degree (4 years)
3 to 4 years of experience working on faculty administrative processes (hiring, leaves, etc.)
Or in-lieu of a BA/BS at least five years of related experience working in a university setting

Skills:

Strong organizational, administrative and time management skills
Initiative and judgment to independently problem solve and prioritize workload in a multi-task environment while maintaining careful attention to detail
Ability to work independently and implement short- and long-term goals independently, but also as a strong team member when the situation warrants
Strong analytical, research and problem-solving skills
Very strong interpersonal and oral and written communication skills; previous experience in a multicultural, multi-language setting preferred
Previous experience working with highly sensitive and confidential material and demonstrated ability to maintain confidentiality and security of information required
Very high level of computer expertise and continued interest in maintaining skills:
Computer proficiency in word processing, spreadsheets, database systems including Microsoft Word, Excel, PowerPoint and the Internet
Thorough knowledge of the visa application and compliance process is preferred.
Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

Preferred Qualifications

Thorough knowledge of the visa application and compliance process preferred

Department

Dean's Offc-Coll. of Arts & Letters (30000)

Department Website

https://al.nd.edu/

Family / Sub-Family

University Operations / Administrative Operations

Career Stream/Level

M 1 Supervisor

Department Hiring Pay Range

Up to $95,000 per year

Pay ID

Semi-Monthly

FLSA Status

S1 - FT Exempt

Job Category

Administrator/Professional

Job Type

Full-time

Schedule: Days of Week & Hours

Monday – Friday
8:00 am – 5:00 pm

This is a full time position based in South Bend, IN, that is currently on a hybrid schedule (1-2 remote days/week).

Schedule: Hours/Week

40

Schedule: # of months

12

Job Posting Date (Campus)

08/18/2023

Job Posting Date (Public)

08/18/2023

Job Closing Date

09/01/2023

Posting Type

Open To All Applicants