Program Manager (Outreach)
- Contra Costa Community College District
- Location: San Pablo, California
- Category: Admin-Extension and Outreach
- Posting Date: 12/11/2019
- Application Deadline: Open until filled
Position TitleProgram Manager (Outreach)
Special Instructions to Applicants
Contra Costa College serves about 10,000 students, credit and non-credit, who pursue transfer preparation, career education and foundational skills. The College’s student population reflects its surrounding diverse communities. Serving predominantly African American/Black and Latino/a/x students, Contra Costa College is situated in a socioeconomically diverse, resilient, and culturally vibrant community. As a proud Hispanic Serving Institution (HSI), we seek candidates who embrace our community, student population, and central work: strengthening West County by meeting our students where they are and helping them get where and who they want to be.
We seek a colleague who operates with a growth mindset, a strengths-based and student-centered approach, and an unflinching commitment to equity, especially concerning the elimination of barriers to college access, success, and completion. The ideal candidate will be eager to help construct and maintain a culture of continuous improvement in instructional effectiveness, student service, and leadership.
The Program Manager will oversee and be responsible for several student services functions for the college including: outreach and recruitment (manage outreach calendar, partnerships with local K-12 schools and community based organizations, outreach and recruitment events); Welcome Center (orientation and onboarding of all new, returning, and continuing students at Contra Costa College); assessment and placement services (administration of guided self-placement and other online assessment tools for students); student success and retention services (first year experience programs, early alert warning systems, and students in academic difficulty). This position requires equity-minded, student-centered leadership, strong interpersonal and relational skills with multiple college and community constituents, and innovative student services program development.
Note: New employees will be placed at the first step which is $7,775 per month, second step $8,169 per month or third step at $8,582 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $9,472 per month is reached on the salary schedule
It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.
Recruitment Type:Open (Internal and External applicants)
LocationContra Costa College
# of Openings1
Salary$7,775-$9,472 per month (See salary guidelines above)
Overtime StatusExempt (not eligible)
If temporary, employment duration:n/a
# of Hours Scheduled Per Week40
Work Schedule By Day and Work Hours
8:00 AM-5:00 PM
Shift Differential %n/a
# of Months12
EEO Job CategoryExecutive/Administrative/Managerial
Employee GroupManager - Classified
This Program Manager plans, directs and evaluates the activities of specially funded programs and services. This position works under the general direction of a higher-level manager. Supervision is exercised over assigned staff members.
A Program Manager is the first level of classified management in the District. This position will serve as an administrator overseeing up to several small programs or projects for a college. Such programs or projects are typically funded by grants or other special funds.
Examples of Duties/Essential Functions
Duties/essential functions may include, but not be limited to, the following:
- Plans and directs the daily operations of specially funded programs.
- Develops and administers the budget of the assigned programs and monitors purchasing expenses and program expenditures.
- Coordinates program objectives with other programs and services.
- Provides leadership in the formulation, implementation and evaluation of objectives and priorities for the programs or projects under supervision.
- Supervises, trains and evaluates all staff assigned to the program and conducts or participates in their selection.
- Manages and provides support services to assigned staff to enhance the success of the program.
- Plans, reviews and evaluates the utilization of equipment and other resources within the program.
- Maintains close liaisons with other departments/divisions in planning and development of appropriate support services.
- Serves as liaison with other college programs, committees, students/student groups, and other on- and off-campus community groups.
- Attends conferences, workshops, and meetings as appropriate.
- Maintains close liaison with granting/funding agency to effectively communicate the objectives of the program and to assure that the goals of the program are successfully accomplished; ensures compliance of program operations.
- Prepares reports and summaries as required, including statistical and financial reports and analysis and verification thereof.
- Interprets and implements applicable laws, regulations, and collective bargaining contract provisions.
- Manages and participates in the continued evaluation and improvement of the assigned programs or projects.
- Participates in and supports college and District shared governance components and activities and other collaborative processes.
- Performs other duties as assigned.
Education: Earned Bachelor’s degree or equivalent from an accredited college or university. Certain programs may require a specific major as required by law.
Experience: Equivalent to at least three (3) years of full-time instructional, administrative, student, and/or other relevant support services experience.
Minimum Qualification-Knowledge Of
Implementation and administration of specially funded programs; computer-based technology for management of assigned program/project; the goals of shared governance; principles and practices of administrative organization and management, planning, supervising and evaluating the work of others, employee motivation and training; applicable federal, state, local, District and college laws, rules and regulations, and collective bargaining contract provisions; complex business level English usage, spelling, grammar and punctuation; modern office tools such as computers and printers; typical modern office computer software programs; report and presentation writing.
Minimum Qualification-Ability To
Manage and administer a specially funded program; use organizational skills that enable performance of duties in a timely fashion with attention to detail; effectively communicate orally and in writing; manage financial resources effectively including determining how best to utilize resources and managing budgets and expenditures; use personal computers utilizing typical office software applications, including the Internet; work effectively with managers, faculty and staff in a participatory governance environment to accomplish the goals and objectives of the college and the assigned program or project; exercise good judgment; communicate effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, politics, philosophy, disability, and religious background of all students, faculty and staff; establish and maintain effective working relationships with those contacted in the course of work.
Demonstrated ability to manage large groups with varying constituency groups and reporting relationships.
Demonstrated ability to create and maintain positive working relationships with local high schools, middle schools, elementary school, community and faith-based organizations, and workforce investment boards.
Demonstrated experience of project/program management and effective onboarding/orientation practices in an educational setting.
Demonstrated experience with a high volume work environment.
Demonstrated experience with student success and retention programs in a higher education setting.
Evidence of sensitivity to and understanding of the diverse academic, cultural, disability and ethnic backgrounds of community college students who live in an urban environment (particularly Veterans, Latino/a/x, African-American/Black students, males, and students with a background in ESL).
Experience working with a large Latino/a/x and/or African-American/Black population.
Job Open Date:12/10/2019
Job Close Date:01/09/2020
Open Until FilledNo
Foreign Degree and Credit Statement:
In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.
About the District
The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.
Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.
As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 52,088 students a year, in 2017-18 fiscal year the demographic make-up of the students was 10% Black/African American; 17% Asian/Pacific Islander; 33% Hispanic/Latino; 29% White/Caucasian; and 11% Other.
The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.
Contra Costa College
Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.
Diablo Valley College
DVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.
Los Medanos College
Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.
Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.
Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.
Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.
Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).
Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.
Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50.
For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:
Classified Employees Local 1 Contract (Article 20-Benefits):
Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):
POST OFFER PRE-PLACEMENT EVALUATION PROGRAM (PEP)
All job offers of employment are conditional upon the applicant’s satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.
In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to email@example.com. For administrative purposes, requests must be made at the time of application.