Job Description

 

Location: Haverhill, MA Category: Administration Posted On: Fri Aug 25 2023 Job Description:

POSITION: Part-Time Business Manager: Administrative Assistant II; Marketing Communications; Haverhill Campus; 25 hours/week, M-F; AFSCME Unit I

SUMMARY: The Marketing Communications Business Manager (part-time) is a dynamic role collaborating with many campus clients. You'd provide support for marketing communications functions and some event assistance. Overall, you'd play a critical role supporting the marketing, communications, reprographics, and mailroom functions at NECC.

RESPONSIBILITIES:

The Marketing Communications Business Manager (part-time) is responsible for reconciling two budget lines, managing job trafficking, coordinating relationships with external vendors and internal clients, managing department calendars and resources, and serving as project manager for a number of marketing communications initiatives.

The responsibilities include, but are not limited to the following:

Project Management and Job Trafficking - 40%

• Triage all job requests and track in database
• Project manager and proofer for printed collateral (alumni magazine, commencement, etc.)
• Coordinate all print and digital job trafficking with vendors and internal clients
• Manage all traditional media ad buys (TV, radio, outdoor, transit, etc.)
• Maintain freelance roster and manage assignments
• Assist in supervising student workers
• Monitor shared email inboxes

Budget and Expense Management - 40%

• Monitor and reconcile the MarCom and Reprographics budgets
• Coordinate vendor quotes, requisitions, contracts, and invoices
• Manage credit card transactions and reporting
• Process inter-departmental chargebacks
• Assist Procurement with RFPs and periodic audits
• Assist with team reimbursements and travel expenses

Event and Other Support - 20%

• Manage inventory of event support assets (banners, tablecloths, swag, etc.)
• Assist in planning/hosting signature campus events
• Oversee inventory of photography/videography equipment
• Office support (software licensing, facilities requests, supplies, etc.)
• Office calendars (Outlook and marketing content)
• Ensure department intranet site stays current

The Classification Specification is available at: https://www.mass.edu/shared/classificationspecs/specspers/Administrative Assistant Series.doc

Job Requirements:

MINIMUM QUALIFICATIONS:

• Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

• An Associate or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.*
• An Associate or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

PREFERRED QUALIFICATIONS:

• Two years' experience in an in-house or agency-based marketing role
• Experience with Microsoft Office (Access and Excel)
• Experience with project management software
• High attention to detail and excellent organizational skills
• Ability to manage confidential information with discretion
• Ability to facilitate cooperative work with a diverse group of individuals
• Experience and comfort with writing professional communications
• Commitment to contributing to an inclusive work environment
• Experience analyzing, investigating, and solving simple database issues
• Experience with ERP or SIS systems (Banner, Colleague, etc.)
• Experience with Content Management Systems (WordPress, SharePoint, Destiny One, etc.)

BACKGROUND CHECK: Candidates will be required to pass a CORI and SORI check as a condition of employment.

Additional Information:

SALARY: $1,356.58 - $1,913.98 biweekly ($35,271.08 - $49,763.48 annually). Pay grade 17; An appointment from outside the bargaining unit (AFSCME) must start at Step I of the range. Complete fringe benefit package including competitive health insurance, free dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.

*Please mention you saw this ad on CommunityCollegeJobs.*

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