The Administrative Assistant performs a range of clerical, technical and administrative support duties in support of the Liberal Arts and University Transfer department. This position maintains current knowledge of appropriate college and departmental policies to ensure the efficiency of the department.
This is a Part-time position, 29 hours per week.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and email
Computes, inputs, and issues contracts for adjunct instructors including receiving signed contracts within appropriate payroll deadlines
Provides general administrative support including preparation of memorandums, correspondence, minutes, reports, purchase requisitions, and check requests
Performs data entry entering information and updates into computerized programs
Initiates electronic forms to process new hires for the department
Maintains faculty textbook inventory list and library
Collects and analyzes data; runs, maintains and audits various reports and records
Maintains the LAUT Room Outlook Calendar
Assists with summer camps as assigned
Performs other job-related duties and projects as assigned in support of the College's mission, core values and goals
High school diploma or equivalent.
Two (2) years' experience in an office environment performing administrative tasks.
Associate's degree from a regionally accredited institution of higher learning.
KNOWLEDGE, SKILLS AND ABILITIES:
Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment
Intermediate knowledge of report preparation
Intermediate knowledge of record control
Advanced computer skills and technical proficiency in Microsoft Office applications
Effective verbal, listening and written communications skills
Attention to detail and high level of accuracy
Highly effective planning, coordination and organizational skills to meet work deadlines
Interpersonal skills with proven ability to work in a team environment
Ability to record, compile, analyze and summarize data
Ability to analyze situations and exercise sound judgment in making decisions
Ability to display tact and poise at all times
Ability to handle confidential information with absolute discretion
Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforces, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels