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Admissions and Records Technician (Part-time, 50% position) - COA **INTERNAL POSTING**
Peralta Community College District in Alameda, California
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Date Posted 02/21/2020
Admin-Admissions and Enrollment
Salary Salary Range: $1,877 - 2,257/month, Hiring Range: $1,877 - 2,056/month - The maximum initial placement is Step 3 depending on experience. -  
Employment Type 20 hrs/week, 12 mont
Application Deadline Open until filled

Peralta/College Information

College of Alameda

College of Alameda’s mission is to meet the educational needs of its multicultural and diverse community by providing excellent comprehensive and flexible programs including basic skills, transfer, and occupational, which will enable each student to achieve his/her own unique goals.

The College is California’s only island-based community college and it offers both park-like tranquility and easy access to urban resources. Having served almost half a million day, evening and weekend students since its 1970 founding, College of Alameda enjoys a well-deserved reputation for excellence in its academic, vocational, and student support programs. The College of Alameda is proud of its strong ties to the City of Alameda and is recognized for its strong partnerships with the local business community.

Benefits Information


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%.  Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 19.721% of your salary to the California Public Employees Retirement System (CalPERS).  Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com.  After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation 

• Additional Life Insurance for yourself, spouse or children

  • Kaiser and United Health Care Dental are fully paid by the District.  Other plans require employee contribution.  Subject to change.

Job Title

Admissions and Records Technician (Part-time, 50% position) - COA **INTERNAL POSTING**

Time Base

20 hrs/week, 12 months/year


Salary Range: $1,877 - 2,257/month, Hiring Range: $1,877 - 2,056/month - The maximum initial placement is Step 3 depending on experience.

Position Type



Student Services Division (242)

Job Description Summary

This vacancy is open only to current regular and hourly employees who are members of SEIU Local 1021. Per Article 8.7 of the Local 1021 contract, this job is being posted for ten (10) working days.

Under the general supervision of the Dean of Enrollment Services, the Admissions & Records Technician performs duties in student admissions, registration and records maintenance.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Act as liaison and technical resource person in the Admissions and Records Office.
• Evaluate petitions for Associate Degrees, Certificates of Completion and Initial Evaluations.
• Determine which students graduate with honors based on grade point average computations.
• Process substitution/waiver petitions.
• Notify students concerning the status of their petitions.
• Maintain a graduation file on the personal computer.
• Order diplomas and certificates from vendors.
• Perform records maintenance, compute GPA’s, post degrees and certificates, credit by examinations and four-year college concurrent enrollment grades.
• Flag repeated courses and those taken for high school credit.
• Work with the public during registration performing duties such as counter work and determination of residency.
• Process on-line registration holds, adds, and drops census rosters and early alert codes.
• Verify attendance; assist in the distribution, collection and screening for accuracy of attendance and grade rosters.
• Compose correspondence and maintain student records and administrative files.
• May supervise and train subordinate staff.
• Perform other related duties as required.

Minimum Qualifications

1. Three (3) years of clerical and technical experience in student registration and in admissions and records maintenance; or an equivalent combination of training, education and qualifying experience that demonstrates the ability to perform the duties of the position.

2. Knowledge of rules, regulations and policies of registration and admissions.

3. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and the Internet browser, websites and E-mail.

4. Ability to perform data entry on a computer.

5. Ability to type from clear copy. A Typing Assessment may be given. A typing Certificate from a public agency or business school will be accepted in lieu of the Typing Assessment provided the certificate is not older than one (1) year from the date the certificate was issued. The certificate must be submitted with online application.

6. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Desirable Qualifications

1. Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
2. Ability to speak and write effectively.
3. Ability to train and supervise the work of student assistants.

Environmental Demands

• Occasional work performed alone
• Constant work around and with people

Other Requirements


• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication


• Flexibility or ability to respond to multiple demands

Tools & Equipment Used

• Computer
• Standard office machines and equipment
• Multi-line telephones
• Department-specific equipment

Application Deadline Date

February 24, 2020

Open Date

*Please mention CommunityCollegeJobs.com to employers when applying for this job*
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