Human Resources Technician II
- College of Marin
- Location: Kentfield, California
- Category: Admin-Human Resources
- Posting Date: 08/11/2020
- Application Deadline: Open until filled
Salary: See Position Description
Job Type: Full-time
Location: CA, CA
PRIORITY SCREENING DATE: April 24, 2020
OPEN UNTIL FILLED
All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the college until the position is filled.
Under the general direction Director of Human Resources or designee, perform a variety of technical duties in support of various classified human resources functions; prepare, maintain, process and verify various personnel data, forms, records and reports; serve as an informational resource to employees, applicants and the public regarding assigned personnel functions.
This position performs at the journey-level. It differs from the Human Resources Technician I level in the level of responsibility, and complexity of assigned tasks. The primary focus of this level is to support the internal (HRIS) Human Resources Information System, including the development, testing and implementation of new and existing programs; create and implement databases to replace current manual systems; conduct trainings on new processes and procedures and ongoing trainings for all new employees; manage the onboarding processes for all hires; identify and convert forms to an electronic format; streamline departmental processes; assist with maintenance of Transition Center database; prepare departmental communications and updates the Human Resources website.
College of Marin strives to embrace diversity in all forms: it strives to be an Inclusive community that fosters an open, enlightened and productive environment and demonstrates sensitivity to and respect for a diverse population.
COM serves a county population of approximately 250,000 residents. Based on Fall 2019 credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latino (30% of enrollment), Asian (8%), Black/African American (3%), and Multi-racial (7%) students.
College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.
Perform a variety of technical duties in support of various classified human resources functions; compile, verify and process a variety of related personnel forms, data and information; respond and resolve issues and concerns related to employee processing, TB and fingerprint clearance, attendance records, Workers' Compensation, EDD, and other matters in a timely manner.
Establish and maintain a variety of personnel files and records according to established policies and procedures; process and update records and files with new hires, employee information, personnel/payroll changes, assignments, attendance, absences, salaries, eligibility, leaves, evaluations, and other information as assigned.
Prepare, print, distribute, collect, sort, file, screen and process various forms related to pre-employment matters, recruitment, payroll/personnel and other personnel functions; verify various employment and personnel information; review accuracy, completeness and make corrections as needed.
Serve as an informational resource to employees, applicants and the public regarding personnel functions; respond to inquiries and provide information concerning related standards, timelines, requirements, practices, processes, policies and procedures; receive and respond to written and verbal inquiries from outside organizations.
Prepare and distribute a variety of correspondence such as letters, forms, notifications, memos, and interview questions for hiring of work study students; assist employees and applicants in completing required forms, applications and paperwork as needed.
Provide support to the Executive Director with the departmental budget, including processing of purchase orders and invoices.
Input and update personnel/payroll data, and a variety of other information in an assigned computer system; establish and maintain automated records and files; initiate queries and generate computerized reports and documents; verify accuracy of data input and output.
Communicate with administrators, personnel and outside organizations to exchange information and resolve issues or concerns; refer applicants and personnel to other resources, departments and organizations as appropriate.
Operate a variety of standard office equipment and assigned software, and other media equipment as required. Monitor inventory levels of office supplies.
Receive, sort and distribute mail as required; collect, prepare and disseminate outgoing mail for distribution.
Attend, calendar, organize and participate in various meetings, workshops and seminars as assigned.
Requirements & Desirables
1.) Graduation from high school or equivalent; AND
2.) Any combination of education and experience equivalent to five (5) years' general administrative and/or human resources experience; AND
3.) Demonstrated sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff
Bachelor's degree AND five (5) years' experience working in human resources or a related area
Experience with Banner
KNOWLEDGE SKILLS AND ABILITIES:
general human resources office functions, practices and procedures
correct English usage, grammar, spelling, punctuation and vocabulary
business letter and report writing, editing and proofreading
procedures for data entry, maintenance and control
scheduling, prioritizing responsibilities, coordinating and managing workflow
appropriate telephone and reception etiquette
record-keeping and filing techniques
Microsoft Office applications at an intermediate level, including Word, Excel, and Outlook
in performing multiple technical tasks
in interpersonal communications, demonstrating tact, patience and professionalism
to prepare and maintain confidential records
to utilize pertinent software applications
maintain consistent attention to detail
work independently with limited supervision
perform a variety of technical duties in support of various classified human resources functions
distribute, screen and process various personnel related forms, applications and documents
analyze issues, create plans of action or refer to supervisory level to reach solutions
maintain confidentiality of sensitive and privileged information
monitor and coordinate responses to various personnel requests
prepare and maintain a variety of personnel records, reports and files
compose correspondence and written materials independently or from oral instructions
understand and follow verbal and written instructions to completion
communicate effectively both verbally and in writing
successfully manage a workload under pressure, meeting schedules and deadlines with frequent interruptions
establish and maintain cooperative and effective working relationships with others
operate a variety of office equipment, including computer hardware and assigned software
CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to complete the following:
In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
Criminal Justice/Fingerprint Clearance.
California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
REQUIRED APPLICATION DOCUMENTS
The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.
A. Cover Letter (cover letter)
B. Resume (resume)
Supplemental & Salary Information
dexterity of hands and fingers to operate a computer keyboard
hearing and speaking to exchange information in person and on the telephone
sitting and/or standing for extended periods of time
seeing to read a variety of materials
bending at the waist, kneeling or crouching to file materials
reaching overhead, above the shoulders and horizontally
lifting of (up to 25 lbs.), carrying, pushing and/or pulling; some climbing and balancing; and stooping
generally the job requires 75% sitting, 15% walking and 10% standing.
Campus: Indian Valley Campus (Novato) Note: Temporary remote working during COVID-19.
Full-time Equivalent: 1.0 - Full-time
Months per Year: 12
Monday - Friday
7.5 Hours per Day
37.5 Hours per Week
NOTE: The College is closed on Fridays during the summer period, when the work schedule may change according to departmental needs.
Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement, including payment of union dues or charitable contributions. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up-to 7% of their reportable compensation on a monthly basis.
FLSA Status: Non-exempt
Salary Range: CSEA 124
Starting Salary Range: $5,601.37 to $6,175.00 per month (Step 1 to 3). Normal entering step is Step 1.
Please refer to our Human Resources web site for salary schedules.
Applications must include the documents listed in the Required Documents section to be rendered complete; incomplete applications will not be accepted. Screening will begin after the priority screening date. Applicants selected to interview will be contacted to schedule an interview appointment with the screening committee; however, applicants will be notified of their status, either way, following the screening. Candidates forwarded by the committee following the first interview may be invited for a second interview. Regrettably, College of Marin is not able to offer reimbursement for travel to interviews at this time.
To apply: https://www.governmentjobs.com/careers/collegeofmarin/jobs/2737901/human-resources-technician-ii?pagetype=promotionalJobs