Senior Clerical Assistant (Business and Administrative Services Department) - Merritt
- Peralta Community College District
- Location: Oakland, California
- Category: Admin-Business And Financial Management
- Posting Date: 05/21/2020
- Application Deadline: Open until filled
Merritt College is a public, comprehensive, two-year college, maintained by the Peralta Community College District in Alameda County. With a comprehensive day and evening program of transfer, technical, occupational and basic skills education, the College is committed to meeting the educational needs of the diverse student population it serves.
Located on a 125-acre site in the hills of East Oakland, Merritt College combines modern, spacious facilities with a spectacular view of the entire Bay Area. An integral part of a large, busy urban community, the location provides a sense of tranquility and peace.
The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:
• Medical, dental, vision, prescription drug insurance coverage*
• Life insurance of 150% of your income up to $100,000.
• Long-term disability coverage.
• Employee Assistance Program.
In addition to your own contribution, Peralta also contributes 19.721% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.
Other voluntary benefits include:
• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
• Pre-tax commuting expenses (under IRS code 132)
• Tax-deferred plan participation in the 403(b) and 457 plans
• Credit union membership
• Prepaid legal plan participation
• Additional Life Insurance for yourself, spouse or children
- Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.
Job TitleSenior Clerical Assistant (Business and Administrative Services Department) - Merritt
Time Base40 hrs/week 12 months/year
CompensationSalary Range: $3,012/mo - $3,624/mo - Hiring Range: $3,012- $3,298/mo
DepartmentMerritt-Prorata Payroll (659)
Job Description Summary
Under general supervision of the Director of Business and Administrative Services, the Senior Clerical Assistant is responsible for serving as the College Receptionist. The position will support faculty, staff, students, administration and the general public to achieve the mission and goals of the college.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
• Acts as a receptionist, answering the telephone and assisting students, faculty, or the general public, providing information or assistance as required.
• Operates phone system and computer.
• Maintains record of calls.
• Performs a wide variety of clerical work including typing, proofreading, filing, and posting information on records.
• Operates a variety of office equipment.
• Mails letters, forms and applications.
• Receives, sorts and distributes incoming and outgoing mail.
• Assists in ordering and maintaining adequate stocks of office supplies.
• Reviews and checks completed forms for accuracy.
• Supervises student assistants in operations and activities of an assigned work unit.
• Provides information and assistance to students, faculty and visitors.
• Types a variety of correspondence, memoranda, reports, another materials using a personal computer utilizing word processing and spreadsheet software programs (e.g., MS Word and Excel.)
• Takes minutes and transcribes minutes of meetings, types agendas and schedules committee meetings.
• Performs a variety of difficult clerical work.
• Maintains a variety of administrative and fiscal records.
• Back-up for Production Services and needed.
• Performs other related duties as assigned.
1. Two (2) years general office clerical work that includes experience in the operation of phone systems, processing first class mail; or any combination of training and /or experience that could likely prove the desired knowledge skills and ability to perform the duties of the position.
2. Must be able to communicate in English (speaking, reading, writing) to effectively communicate with the public by phone and in person.
3. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
* English usage, spelling, grammar, and punctuation
* basic arithmetic, filing, and record keeping procedures
* receptionist and telephone techniques
* operation of standard office equipment
* operations, procedures, and specific rules of the department, together with the ability to apply them with good judgment in a variety of cases
* principles of employee training and supervision
* learn and interpret specific rules, laws, and policies, and apply them with good judgment in a variety of procedural situations
* perform responsible and difficult clerical work with accuracy and speed
* deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise, and tact
* analyze situations and adopt an effective course of action
* carry out verbal and written direction independently
• make arithmetical calculations quickly and accurately
• type at a rate of 45 words per minute from ordinary manuscript or printed or typewritten material
• Occasional work performed alone
• Constant work around and with people
• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication
• flexibility or ability to respond to multiple demands
Tools & Equipment Used
• Standard office machines and equipment
• Multi-line telephones
• Department-specific equipment
Application Deadline DateJune 18, 2020