Director of Admissions and Records (Interim)
- Contra Costa Community College District
- Location: San Pablo, California
- Category: Admin-Admissions and Enrollment
- Posting Date: 06/29/2020
- Application Deadline: Open until filled
Position TitleDirector of Admissions and Records (Interim)
Special Instructions to Applicants
The Interim Admissions and Records (A&R) Director will oversee all admissions and records functions including but not limited to: grades, rosters, transcripts, transcript evaluations, residency, grade changes (including appeals), veterans certification, VA benefits, and international admissions. The Interim Director will work dynamically with other student services units including the Welcome Center, Financial Aid, Outreach, and Marketing and report to the Dean of Enrollment Services. The Interim Director will also be liaising with academic departments, instructional deans, district IT, and district student services managers in the design, implementation, and maintenance of district-wide A&R procedures and policies while paying attention to equity-minded practices. This temporary assignment duration is 12 months with possibility of extension to 24 months maximum.
Contra Costa College serves about 10,000 students, credit and non-credit, who pursue transfer preparation, career education and foundational skills. The College’s student population reflects its surrounding diverse communities. Serving predominantly African American/Black and Latino/a/x students, Contra Costa College is situated in a socioeconomically diverse, resilient, and culturally vibrant community. As a proud Hispanic Serving Institution (HSI), we seek candidates who embrace our community, student population, and central work: strengthening West County by meeting our students where they are and helping them get where and who they want to be.
We seek a colleague who operates with a growth mindset, a strengths-based and student-centered approach, and an unflinching commitment to equity, especially concerning the elimination of barriers to college access, success, and completion. The ideal candidate will be eager to help construct and maintain a culture of continuous improvement in instructional effectiveness, student service, and leadership.
Note: New employees will be placed at the first step which is $9,472.00 per month, second step $9,952.00 per month or third step at $10,456.00 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $xxxxx per month is reached on the salary schedule
It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.
Recruitment Type:Open (Internal and External applicants)
LocationContra Costa College
# of Openings1
Salary$9,472 - $11,541per month (see salary guidelines above)
Overtime StatusExempt (not eligible)
If temporary, employment duration:12 Mos -24mos
# of Hours Scheduled Per Week40
Work Schedule By Day and Work Hours
Monday – Friday 8:00 AM -5:00 PM
Shift Differential %NA
# of Months12
EEO Job CategoryExecutive/Administrative/Managerial
Employee GroupManager - Classified
DepartmentC1003-Admissions & Records
The Director of Admissions and Records manages all aspects of admissions and records services and operations in compliance with the California Education Code, Title 5 (California Code of Regulations), federal and other California law, and district and college policy.
Examples of Duties/Essential Functions
Duties/essential functions may include, but not be limited to, the following:
Plans, organizes and directs the Admissions and Records Department operations and staff including the application, admission and enrollment processes for students.
Develops, implements, evaluates and improves procedures for admission and registration of students, residency classification, and attendance accounting. Interprets and analyzes state and federal regulations, the application of current and impending legislation, policies, and procedures to determine impact on program and service areas and to formulate compliance and reporting strategies.
Coordinates and integrates the functions of Admissions and Records with College programs, services, administration, and governance and provides support for College research, articulation and matriculation efforts.
Develops and manages the Office of Admissions and Records budget; supervises the collection and control of funds; coordinates fee collection activities.
Generates reports and data as required by District, state, and federal agencies.
Monitors and ensures the accuracy and security of data related to student grades, records and transcript evaluation.
Provides in-service and staff development necessary for office personnel to enhance skills, adapt to new circumstances, and to interact effectively and sensitively with students and staff of diverse backgrounds.
Directs, implements, and evaluates procedures and guidelines for the evaluation and certification of student records for program admissions, degree and certificate eligibility; and supervises the admission and registration of international, out-of-state, and veteran students.
Maintains comprehensive and current knowledge of the College curriculum; provides consultation and resource support to faculty, managers and staff in regard to regulation and policy; monitors and advises on compliance of curriculum to statutory and policy standards and regulations.
Serves as College representative, contact and liaison to the District and other colleges in information technology systems and services, computer security and access, telephone and online services and similar matters.
Participates on College, District, and state committees.
Evaluates policies and procedures related to collection and maintenance of student records and related information; generates reports and data required by District, state and federal agencies.
May coordinate graduation activities; provide support for similar ceremonies; chair the College Graduation Committee.
Performs other duties as assigned.
Education/Training: Possession of a Master’s degree from an accredited college or university.
Experience: Equivalent to four (4) years of full-time increasingly responsible experience in Admissions & Records or other relevant student services experience in a college setting, including three (3) years’ experience in supervisory or other lead role.
Minimum Qualification-Knowledge Of
Admissions, registration, evaluation of records, enrollment management issues; California Education Code, Title 5 (California Code of Regulations), and other related laws and procedures; principles of public and business administration, office administration, student administrative software systems; budget management; confidentiality and security of student records; principles of supervision.
Minimum Qualification-Ability To
Direct admissions and records services; interpret and analyze state and federal laws and District and College policies and regulations; train, supervise and evaluate staff; establish departmental standards and objectives; manage budget and supervise collection and control of funds; communicate effectively in written and oral presentations; represent the department, College, and District interests with other colleges, external organizations and on-campus groups; use organizational skills that enable performance of duties in a timely fashion with attention to detail; communicate effectively with persons of diverse cultures, language groups, and abilities; demonstrate understanding of, sensitivity to and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, politics, philosophy, disability and religious background of all students, faculty and staff; establish and maintain effective working relationships with those contacted in the course of work.
Demonstrated commitment to supporting a diverse student population and the local community the college serves.
Demonstrated experience working within a social/racial justice, equity-minded framework and implementation of these concepts in direct services to students.
Experience providing strong leadership in a dynamic work environment and ability to
problem-solve in collaboration with multiple cross-functional teams.
Ability to contribute to re-envisioning and leading organizational change.
Demonstrated experience with project management, program planning, state/federal policy (Title V, CA Ed Code), and evaluation of services through use of data.
Experience with implementing effective use of technology including student information systems, software applications, and databases to enhance workflow and improve efficiency of services.
Job Open Date:06/25/2020
Job Close Date:07/09/2020
Open Until FilledNo
Foreign Degree and Credit Statement:
In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.
About the District
The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.
Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.
As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 52,088 students a year, in 2017-18 fiscal year the demographic make-up of the students was 10% Black/African American; 17% Asian/Pacific Islander; 33% Hispanic/Latino; 29% White/Caucasian; and 11% Other.
The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.
Contra Costa College
Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.
Diablo Valley College
DVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.
Los Medanos College
Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.
Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.
Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.
Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.
Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).
Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.
Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50.
For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:
Classified Employees Local 1 Contract (Article 20-Benefits):
Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):
POST OFFER PRE-PLACEMENT EVALUATION PROGRAM (PEP)
All job offers of employment are conditional upon the applicant’s satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.
In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to (925) 229-1000 ext. 1298 or email@example.com. For administrative purposes, requests must be made at the time of application.