Director of Institutional Research & Reporting
- Chemeketa Community College
- Location: Salem, Oregon
- Category: Admin-Institutional Research and Planning
- Posting Date: 08/24/2020
- Application Deadline: Open until filled
Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.
Chemeketa Community College seeks applications for The Director of Institutional Research and Reporting. This position will provide leadership and strategic direction for using data to advance institutional priorities and student success. It will guide data collection, analysis, and interpretation to support accountability for mission fulfillment, strategic planning, development, and data-enabled decision-making. This position serves as a key resource to the college Executive Team and will report to the Vice President of Academic Affairs.
Leadership and Operation
- Evaluates the College’s success in mission fulfillment and strategic priorities through data collection and the facilitation of data-informed discussions
- Supports college-wide assessment cycles, unit planning, budgeting processes, and accreditation efforts
- Leads the design and implementation of research projects, surveys, questionnaires, and assessment studies using appropriate qualitative and/or quantitative techniques to ensure validity, integrity, and the consistency of data results
- Directs compilation and presentation of data to make the case for grant requests. Serves as consultant for design and implementation of evaluation plans for college initiatives and grants.
- Responds to requests and disseminates responsibility for conducting a range of college-wide and ad hoc surveys for assessment and accreditation purposes to support various units’ assessment, planning, and budgeting efforts
Data Quality and Infrastructure
- Provides institutional leadership in data governance to strengthen data integrity and to foster a College culture in which information guides good practices and continuous improvement
- Engages in ongoing data coaching at all levels of the college
- Supports audits for state and federal reporting compliance standards
- Identifies and implements strategies for strengthening data for performance assessment related to accreditation, strategic priorities, and mission fulfillment
- Establishes and administers systematic data audits, problem-solving, and improvement processes for College data
- Contributes to resolving issues with data integrity in database applications
- Contributes to ensuring that applied information technology meets the needs of the campus for student success
- Leads efforts to identify and document business practices around data and identifying/developing data tools, the capacity for use, improving data collection and updates, and strengthening data accessibility
External Relationships and Data Reporting
- Supervises or directs the preparation and submission of the annual Integrated Postsecondary Education Data System (IPEDS) mandatory federal reporting on student enrollment, completion outcomes, awarding, financial aid, fiscal, human resources, and library functions.
- Oversees data submissions to the Oregon Higher Education Coordinating Commission (D4A).; these data submissions are used for statewide reimbursement of Oregon community colleges.
- Coordinates the completion of the following per state-mandated requirements: quarterly and annual submissions of course, student, and enrollment files; annual submissions of completions; and other files
- Participates in the statewide Oregon Council of Community College Institutional Researchers
- Presents to Board of Directors, Executive Team and other internal and external stakeholders using data visualization
- Provides strong leadership and represents the department through a participatory management style, team-building activities, and problem-solving techniques
- Supervises team members, including the orientation, evaluation, and retention of staff
- Conducts regularly scheduled department meetings, assigns and monitors progress on projects, and ensures the accurate completion of projects
- Identifies training needs and plans for the professional development of staff in order to build/enhance their skills and ensure they can effectively and efficiently meet the demands of the Division’s work
- Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
- Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
- Embraces, understands and uses appropriate technology tools to accomplish job functions
- Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices
Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. Please address how your relevant experiences apply to these areas in your online application and supplemental attachments.
Master’s Degree in education, behavioral or social science, public policy, or related field with emphasis on research activities
Five years of experience in academic or operations research
Management and supervisory experience
- Knowledge of: research design and methods, including use and interpretation of statistical data, appropriate to the community college environment; broad knowledge of all components and functions associated with higher education delivery at the community college level.
- Ability to: Develop and maintain effective working relationships with the Board of Directors, President and all levels of management, faculty, staff and students; communicate effectively, including advanced writing, and presentation skills; perform highly responsible research and analytical activities; effectively manage professional, technical and administrative staff
- Experience reporting data for equity gap analysis
When applying for this position you will be required to attach the following electronic documents:
- Unofficial Transcripts- An electronic copy of your academic transcripts demonstrating completion of an approved technical/vocational/apprenticeship program if used to meet the minimum qualifications for the position.
Required documents must be provided at the time of application. Please remove your social security number from your documents, including transcripts. Documents containing social security numbers will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.
Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. Providing false information will result in rejection of an application, employment offer or dismissal
Terms of Employment:
- This is a 100%, 12-month exempt assignments of the D3 band and grade
- Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
- Requires the provision of official transcripts upon hire
- Upon hire, must pass security inquiry which may include criminal history; only information relevant to the position will be considered
Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.
DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR- Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension
- Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs. You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.