Administrative Assistant II
- College of Western Idaho
- Location: Nampa, Idaho
- Category: Admin-Secretary and Administrative Assistants
- Posting Date: 08/26/2020
- Application Deadline: Open until filled
The College of Western Idaho (CWI) expands learning and life opportunities, encourages individual advancement, contributes to Idaho's economic growth, strengthens community prosperity, and develops leaders.
We are a comprehensive community college providing higher education programs. We offer a full range of academic and career-technical courses leading to an Associate of Arts or Science degree, Associate of Applied Science degrees, continuing education, and certifications. CWI also offers Basic Skills Education to help prepare for a GED, Dual Credit for high school students, and fast-track career training for working professionals.
At CWI we are proud of our talented and dedicated faculty and staff. Our employees have an opportunity to make a difference in students' lives every day. We are excited for you to join us and share our passion for higher education.
This position performs a variety of semi-routine, diverse, and confidential duties that involve multi-tasking with efficiency, and maintaining accuracy. The role may include responsibility for ordering and tracking of material purchases, operating office equipment, and maintenance of records, files, and correspondence. This position is responsible for providing accurate and current information by phone, in person, and via e-mail. The Administrative Assistant II will handle highly sensitive and confidential information, and is responsible for the coordination of administrative office functions, and coordinate administrative functions associated with Health program application and admission processes.
Interacts with college staff and Administration, clinical agencies, government agencies, Health and Nursing program faculty and students, and vendors associated with the Health & Nursing programs.
May lead, monitor, and evaluate Work Study Students.
Handles sensitive, confidential information managing background checks, drug test results and immunization records, safeguards information according to HIPPA standards
Gathers information, researches situations, and interprets and applies college and programmatic policies and procedures.
Coordinates administrative office functions and special projects.
Work with Health & Nursing programs student application and admission processes.
Responsible for the application site on the program web sites.
Instigate and track clinical affiliation agreements, and MOU's for clinical placements
Composes and edits official correspondence, and other complex and confidential documents.
Responsible for maintenance and tracking of current contracts with EMS, ACEN and NLN.
Oversees the receipt and distribution of incoming programmatic applications and works with programs on admission processes.
Conveys by words and action the values expected by CWI.
Performs other duties as assigned.
Associate's degree in business practices or related field and two years administrative support experience. Three years of experience preferred.
Previous experience in a similar role at a college or a university preferred.
Must possess excellent customer-service skills.
Good oral and written communication skills.
Must be able to handle a busy office, with multiple phone lines and constant traffic while remaining calm.
Must be flexible and adapt well to change.
Must have excellent computer skills.
Must be extremely dependable.
Must have good judgment.
Good knowledge of office support functions including word processing, filing, composing a variety of business documents; reception; gathering and compiling data; and balancing and coordinating a workload for multiple projects.
Experience using spreadsheet software.
Intermediate word processing skills.
College of Western Idaho values work-life balance. Taking care of today's needs is as important as planning for the future. Our total compensation for benefited employees, includes health and retirement plans (employer generous contributions), paid time off, opportunities to continue and/or pursue personal development, and much more. For additional details visit Office of Group Insurance.