Assistant Dean Research Admin & Grant Development
- Case Western Reserve University
- Location: Cleveland, Ohio
- Category: Executive-Dean-Education
- Posting Date: 08/26/2020
- Application Deadline: Open until filled
The Assistant Dean for Research Administration and Development is responsible for the management of the administrative operations for the College of Arts and Science (CAS) Office of Research Administration and Grant Development and provides strategic leadership concerning the advancement of research and scholarship, as well as the profile of CAS and its faculty. This position has dual reporting to the Dean and the Associate Dean for Research.
The Assistant Dean will supervise and lead staff of the Office of Research Administration and Grant Development (ORAGD) while working in coordination with university leaders in the Office of Research and Technology Management, Corporate and Foundation Relations, and UTech, the university’s information technology division, to implement strategies for maintaining ongoing research grant initiatives as well as developing new opportunities for sponsored projects funding that align with the strategic priorities of CAS and the University. The Assistant Dean will focus on leading a wide-range of administrative services across the sponsored projects (grants, contracts, fellowships, etc.) life cycle and implement strategic initiatives to build a high-growth model of research funding and scholarship in CAS.
This position will also have the responsibility for organizing complex tasks and providing guidance regarding financial and administrative policies and procedures pertinent to the sponsored projects within CAS. This involves assisting in setting strategic priorities, standard operating procedures for pre- and post-award services, financial controls, grants management. Additionally, the position must work to increase grant and feollowship funding broadly across CAS. The position will conduct analyses and produce quarterly and annual reports regarding sponsored projects activity within CAS, conduct sponsored projects funding forecasting analyses, prepare budgets, and conduct professional development training for staff, and communicate regulatory changes to faculty and research staff within CAS. The Assistant Dean will manage day-to-day operations of ORAGD staff, as well as indirectly oversee the work of staff responsible for grants management and administration within the 21 CAS departments, while maintaining a high quality of service to assist faculty who seek research support or assistance with research development and pre and post-award grants management.
- Provide financial and administrative leadership to the Dean and the Associate Dean for Research to implement the strategic research goals and objectives of the College of Arts and Sciences. This would include participation in the strategic planning for the ORAGD to ensure efficient operations and implement continuous quality improvement processes to enhance the quality of the services and enhance the administrative infrastructure. This position also conducts regular evaluations of the ORAGD to create data-informed projections to forecast research productivity and growth models and provide recommendations on courses of action to garner more efficient and effective operations for the office (35%).
- Responsible for monitoring, tracking, and disseminating research opportunities for research funding to CAS faculty. The position must work to increase grant and fellowship funding broadly across CAS. Develop strategies for enhancing interdisciplinary funding opportunities and communicate with faculty, Associate Dean for Research and the Dean on an ongoing basis. Oversee the communication of new research policies and procedures (federal and non-federal), grants management operations, and proposal development requirements to faculty or staff within CAS. Lead quality improvement processes to enhance administrative infrastructure and address quality control issues. Provide ongoing professional development for CAS grants development and administration staff to ensure regulatory compliance, quality control, and compliance with university, sponsor, and federal regulations (35%).
- Provide day-to-day administrative leadership for all aspects of sponsored research and contracts for CAS. This includes pre-award processing, budget preparation, grant submission, post-award grant management facilitation, and sponsored projects financial operations in conjunction with the College’s finance administrators. Assure faculty fulfillment of all obligations and responsibilities in sponsored research, including complete compliance with all applicable federal and state laws and regulations. Facilitate the development and negotiation of contracts and budgets with non-federal sponsors for proposed research and scholarship grants. Coordinate with leadership and staff across the university campus to ensure compliance with policies and procedures in the procurement for sponsored projects. Establish quality control mechanisms and metrics to ensure that grant proposals meet university and funding agency guidelines. Prepare strategic planning documents identifying research funding trends for various funding agencies, along with other key metrics related to CAS research funding acquisition (15%).
- Responsible for facilitating CAS fiscal sponsored projects management, including prospective analysis of funding sources. Meet regularly with the Dean and Associate Dean for Research to review current grant procurement as well as plans for additional funding opportunities. Provide leadership within ORAGD to seek funding opportunities for research grants. Assume supervisory support of ORAGD and department level staff who prepare budgets and budget justification for grant proposals. (15%).
Perform other duties, projects, and reports as assigned. (<1%)
Internal: This role will supervise ORAGD staff to resolve issues and maintain daily workflow. Daily to weekly contact with the Dean, Associate Dean of Research, finance administrators, and staff from the Alumni Relations and Development. Daily to weekly contact with department administrators from 21 departments to provide guidance and oversight on sponsored projects administration and management topics.
University: Regular contact with the Vice President for Research, the Office of Sponsored Projects Administration (OSPA), CWRU Office of General Counsel, and peers at other CWRU management centers.
External: Daily to weekly contact with grants management staff at funding agencies including but not limited to the National Institutes of Health and other government agencies, foundations, grant administrators at other institutions of higher learning, and various offices of Research Administration at collaborating institutions.
Students: Regular contact with student employees to exchange information.
Supervise one administrative position. Assure annual reviews are administered within university policies for all research staff supervised by faculty.
Experience: Minimum of 10 years of experience in research and project administration including at least 3 to 5 years of experience at the managerial-level. Experience in federal grant management or certification for research administration is preferred
Education/Licensing: Bachelor’s degree required. Master's degree preferred.
- Strong interpersonal skills; ability to work and communicate with various individuals from a broad spectrum of disciplines.
- Strong organizational skills; ability to multi-task, prioritize and meet deadlines; must demonstrate attention to detail and accuracy, time management skills, and proven ability to successfully follow through on assigned projects; ability to manage multiple projects simultaneously.
- Effective management skills; ability to lead, train, work with, and elicit cooperation from faculty, team members, and other staff.
- Professional and effective oral and written communication skills; strong writing and editing skills, must demonstrate the ability to effectively and accurately relay information in a timely fashion.
- Must demonstrate flexibility and ability to work under pressure; must be able and willing to work in a fast-paced, changing environment and conform to shifting priorities, demands, and timeline.
- Must demonstrate excellent problem-solving skills; must display sound judgment and effective decision making; ability to identify and implement alternative resolutions and strategies; practical conflict management skills.
- Ability to work with sensitive information and maintain confidentiality.
- Ability to work effectively independently and collaboratively within a team; must be highly motivated, responsible, dependable, and be a self-starter.
- Ability to meet consistent attendance.
- Ability to interact with colleagues, supervisors and customers face-to-face.
Typical office environment.