Staff Executive I, Associate Vice President of Academic Affairs

Apply Now

Aims Community College

Location: Greeley, Colorado
Category: Academic Vice President and Provost
Date Posted: December 13, 2023
Application Deadline: Open until filled

Job Description

Are you a current Aims Employee, Temp, or Student? If so, to help avoid future access issues, please apply through your Workday account.

Please close this window and log into your Workday account to apply by using the "Career" application icon on your Workday Home screen. Below are the instructions for applying depending on your role with the College:

If you are a current Employee (non-Student position) or Temporary Employee (paid by someone other than Aims, but have access to Workday), please use "Find Jobs"
If you are a current Student , please use "Find Student Jobs"
If you are both a current Employee and a current Student please use "Find Jobs"
If you are a current Student and previous employee use "Find Student Jobs"
If you have any questions about applying or ensuring you applied correctly please call 970-378-3720 or come by and see us in Cornerstone building Suite 111

Minimum Hiring Annual Salary:

$51,580.00

Maximum Hiring Annual Salary:

$54,159.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

Benefits are effective immediately
100% employer provided medical & dental coverage employees (employee only option)
85% employer provided medical & dental coverage for employee's spouse and/or family
Voluntary vision insurance
Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
17 paid holidays and 3 personal days each year
Summer schedule: 4 day work week - Fridays Off
Employer paid long-term disability and life insurance premiums
Tuition waiver & reimbursement for employees
Tuition waiver for dependents
PERA employer (see
www.copera.org
for comprehensive benefits)
Additional supplemental benefits & retirement programs available
Access to the PERC (Aims gym) for employee & one guest
Free parking on all campuses

Job Description:

Primary administrative support to the Associate Vice President of Academic Affairs to leverage effective use of Associate Vice President of Academic Affairs time. This position is also responsible for coordinating and centralizing Academic activities through the Associate Vice President of Academic Affairs office and collaborating with other Staff Executives and Staff Associates regarding academic projects, processes, and deadlines. Routinely responds to inquiries from faculty, staff, and public that requires an extensive knowledge of college procedures and policies. Assist the Academic Affairs Business Specialist in the development and administration of the academic budgets as requested. Provides administrative support for areas under the purview of the Associate Vice President of Academic Affairs as determined by the Associate Vice President of Academic Affairs.

Administrative Support for Associate Vice President of Academic Affairs:

Exercises discretion in handling administrative records, files, and similar confidential items.
Manages multiple scheduling/calendar events.
Facilitates and coordinates meetings.
Prepares letters, memos and other related documents from scratch, rough drafts, and corrected copies utilizing various business software programs.
Provides administrative support for production and dissemination of meeting agendas and supporting materials. Records and files meeting minutes as needed.
Creates files and records within overall office protocols and guidelines, updates and retrieves files and records as needed.
Arranges travel and reconciles p-card statements.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often under deadlines.
Manages spreadsheets related to progress of Policy and Procedure reformation.
Manages spreadsheets related to progress of Academic Affairs strategic tactics.
Complete forms related to daily business processes.

Maintain the Academic Plan:

Collect and coordinate information needed to create the yearly and multi year Academic Plan documentation
Maintain, and update as needed, Academic Affairs contact information.
Collect and coordinate information from academic divisions and work units to create reports for the academic meeting calendar, full and part-time faculty lists, and correspondence.

Academic Affairs Support:

Provides administrative support for departments under the purview of the Associate Vice President for Academic Affairs.
Assistance with processing of travel related documents.
Assistance with coordinating and hosting meetings, seminars, conferences, and professional development events.
Assist other Staff Executives as needed with Academic Affairs projects and events.

Other Duties as Assigned

Minimum Qualifications:

Associates Degree in related field; Plus,
Five (5) years of related work experience or an equivalent combination of education and/or work experience.
Perform in a professional manner.
Demonstrate good judgement and ability to handle confidential information appropriately.
Demonstrate exceptional customer service skills.

Preferred Qualifications:

Manage complex relationships with internal and external constituents.
Have the ability to prioritize work and scheduling needs according to guidelines from the AVPAA.

Required Documents:

Cover Letter
Resume
Diversity Statement

All Applicants:

Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have preformed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section. If there are missing documents, your incomplete application will not be considered.

Diversity Statement Instructions

Aims Community College recognizes and celebrates diversity within our students, faculty, and staff. We are committed to equity and inclusion to improve the learning experiences of all students and the working conditions of all employees.

In your diversity statement, please provide your interpretation of what it means to serve a diverse community and work in an inclusive environment.
Please include specific examples for how your background, education, and/or professional experience have prepared you to fulfill those responsibilities in this position.
As you consider what to put in your statement, please note Aims Community College is committed to equal employment opportunity and does not discriminate on the basis of race, gender, age, or any other protected class.

Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

In order to be considered please provide a thorough and complete application.
Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than 6 months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check, and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.

If you need assistance with this process please contact Human Resources at 970-378-3720.

*Please mention you saw this ad on CommunityCollegeJobs.*

Apply Now