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Director/Purchasing

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Westmoreland County Community College

Location: Youngwood, Pennsylvania
Category: Senior / Executive Management
Date Posted: December 29, 2023
Application Deadline: Open until filled

Job Description

Westmoreland County Community College is seeking qualified candidates for a Director/Purchasing position. This position is responsible for providing general oversight of all aspects of the purchasing function including supervision of staff and operations, short- and long-term planning, budgeting, contracts, leases, bidding and other administrative functions within the purchasing department.

The annual salary for this position is $67,839. We offer an excellent benefits package that includes:

Comprehensive PPO Medical plan with minimal bi-weekly contributions
Dental, Vision, Life and long-term disability benefits at no cost to the employee
Generous paid time-off benefits including vacation, personal days, sick days, and paid holidays
403(b) Retirement Plan with a 10% employer contribution

**To be considered for this position, please submit an application directly on our applicant portal at https://employment.westmoreland.edu/.**

ESSENTIAL FUNCTIONS: JOB SPECIFIC

Oversee the procurement of all goods, services, contracts, and leases.
Oversee the college store, including inventory control, revenue over expense, product procurement and placement, college store staff, and create and monitor goals for the store.
Oversee formal competitive bid process in accordance with College policy, analyze quotations, ensure adherence to technical specifications and verify selection of best vendors for awards.
Ensure the purchasing policy and all other relevant policies are up-to-date and are followed.
Analyze and evaluate specifications for purchases, projects and contracts; collaborate with colleagues; provide insight into new products and industry trends and make recommendations.
Review, verify, and communicate information requested by Board of Trustees regarding purchasing department activity.
Oversee the preparation and maintenance of accurate and up-to-date information for use in purchase order creation including web requisitions.
Verify that adjustments with vendors, replacement of materials not meeting specifications, cancellation of orders and issuance of appropriate credits are handled appropriately.
Engage in product research, compile and review information for the proper evaluation of rental and lease items/contracts before acquisition.
Oversee reporting and tracking of grant-related purchases to ensure product criteria and grant deadlines are met.
Prepare items such as resolutions and backgrounds that go to the board.
Develop short and long term plans for the effective evaluation, placement and replacement of classroom and office furniture and equipment as well as inventory controls.
Provide logistical planning, oversight and technical input regarding the evaluation, coordination and implementation of special projects.
Update and maintain Purchasing Department web page that includes internal and external information to provide web access to all bid/quote specifications, current status, and related information.
Review vendor invoices for accuracy while working closely with the Accounting department to resolve billing discrepancies.
Periodically review, assess and update bidders list of qualified vendors, catalogs and reference files.
Oversee a master list of vendor equipment maintenance contracts to ensure work is suitably performed and billed in accordance with terms of contract and renewal on a timely basis.
Ensure construction project bids are in compliance with PA Department of Labors wage guidelines when applicable and successful bidders submit required payroll authorizations, certification and documentation.
Ensure up-to-date, working knowledge of specialized purchasing contracts, e.g., PA state contract, COSTARS, PEPPM, Natural Gas, Security, etc. as well as various grant related requirements, e.g., Perkins, TAACCCT, etc.

ESSENTIAL FUNCTIONS: STANDARD TO THE ROLE

Hire, mentor, supervise and complete annual performance evaluations for assigned staff.
Develop and recommend operating and staffing budgets; assist in managing approved budgets.
Develop and implement individual performance goals and objectives that align with the Colleges strategic and institutional effectiveness plans.
Collaborate with the Marketing and Communications department in the development and dissemination of various marketing initiatives for assigned programs as identified in the Colleges strategic plan.
Enhance professional knowledge by keeping abreast of emerging practices; monitor developing trends; integrate new technologies into assigned programs.
Supervise report preparation and submission in compliance with applicable laws and other mandated reporting requirements.
Establish and maintain a liaison with other educational institutions.
Serve as a member of the Presidents Council.
Serve on the board finance and facilities committees.
Perform job duties in accordance with College policies and procedures; and bargaining unit agreements as applicable.

REQUIREMENTS - EDUCATION/EXPERIENCE

Bachelors Degree in a related field required. Master's degree preferred.
Five to seven years of related purchasing experience required.
Prior supervisory and management experience required.
Experience in administering a Purchasing Card program required.
Experience in administering electronic purchase requisitions, purchase orders, electronic signatures required.
Prior work performance must have met or exceeded appropriate work standards in current and prior positions.
Experience setting and monitoring sales goals preferred.
Experience working with and supervising employees under labor contracts preferred.
Related work experience in higher education preferred.

Westmoreland County Community College is an EEO/AA Employer

Job Type: Full-time

Pay: $67,839.00 per year

Benefits: