Job Description

 

Accounts Payable/Purchasing Specialist

Gogebic Community College is seeking candidates for a full-time Accounts Payable/Purchasing Specialist. This position will work independently with all departments within the college and is supervised by the Vice President of Business Services. This position is responsible for all Accounts Payable and Purchasing functions to support all departments in all locations. The pay grade for this position is Grade 4 with a starting wage of $18.19 per hour. The College offers a generous benefits package including Health/Dental/Vision insurance, retirement benefits, and employee paid leave programs. It is important that there is recognition, acceptance, and adherence to the community college mission and philosophy from our candidate.

 

Essential Duties and Responsibilities:
• Accounts payable functions including accurate and timely data entry for invoices and vouchers, request and/or process credit memos, monthly account reconciliation, research and resolve account discrepancies, process weekly check runs, prepare journal entries, and perform all vendor creations and maintenance.

• Process daily requisitions and purchase orders for the college, as well as negotiate purchasing agreements.

• Maintain paper and/or electronic records for Accounts Payable and Purchasing functions and assist with preparation for annual audits.
• Document administration duties may include preparing checks and direct deposit stubs for payroll distribution and maintaining legal files such as W9, W8, and 1099 forms.

• Prepare, print, and mail AP checks on a weekly basis.

• Collect and distribute mail for the Business Office, as well as provide backup in the mailroom when necessary.

• Initiate and respond to telephone, e-mail, fax, mail, and in-person communication with vendors, external customers, and employees for Accounts Payable, Purchasing, and Mailroom functions.

• Prepare and present an Accounts Payable and Purchasing presentation to train new employees on policies, procedures, and forms.

• Order and maintain college cell phones, credit cards, and respective accounts. This includes requesting equipment information, ordering, set-up, activation, upgrades, collection, suspension and reactivation, cancellation, recycling/disposal, record maintenance, account reconciliation, troubleshooting, monitoring usage, and changing plans or limits.

• Other duties as assigned.

 

Knowledge of/Ability to:
• Ability to communicate in an effective, precise, and understandable manner with students, staff/faculty, and outside vendors.
• Proficient in Microsoft Office Suites, Outlook, and Adobe Acrobat DC.
• Must be detailed oriented, organized, and able to handle multiple tasks at one time.

 

Minimum Qualifications:
• Associate Degree in a Business related field required.
• Minimum of 2-3 years of experience working in Accounts Payable and Purchasing preferred.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and stand. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and
arms; and talk or hear. The employee is often required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

 

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions. The noise level in the work environment is usually moderate.
Dont just work here... Live here.

About Our College:
Gogebic Community College is more than a place to work. Its a place to be. As an Aspen Award finalist and the premier provider of quality two-year education in Michigans Upper Peninsula, Gogebic employs a community college approach in delivering
university-level quality.

Gogebic supports more than 1,000 students with small class sizes and an outcome focused philosophy.

Gogebic Community Colleges “Go BOLD” motto prescribes a dynamic environment in which students and employees alike are supported as they do great work, live adventurous lives, and build extraordinary futures.

About Our Region:
A few miles north of ordinary lies the Upper Peninsulas Gogebic region. Amid nearly a million acres of natural beauty in the Ottawa National Forest, Gogebic is a wonderland for work and a paradise for play. Our dazzling region, known for world-class fishing, hiking, skiing, biking, snowmobiling and outdoor adventuring, represents one of Michigans last unspoiled gems.

A Bold Place to Work…

Gogebic is more than a community college… Its a college community—known for supportive leadership and dynamic, down-to-earth employees.
A community institution at the heart of our regions workforce, the College and its graduates uplift not only local economies, but those throughout Michigan, and beyond. Combining high standards with a “serving the top 100%” approach, Gogebic Community College is a place to make a stand for your career…and make a difference in the lives of students.

A Bold Place to Ski…
Gogebic Community College is the only college in the United States hosting an on-campus ski resort. Home to GCCs nationally renowned Ski Area Management program, the Mt. Zion Recreational Complex is a professionally managed and maintained public ski facility featuring a state-of-the-art lift and 300 feet of vertical.

A Bold Place to Be…
The Gogebic region provides a stunning, million-acre backdrop on which to explore adventure, connect with nature, and discover yourself.
Located four hours from the Twin Cities and six hours from Chicago, Gogebic residents get the best of both worlds: small-town connectedness, with access to big-city culture. Local hiking, biking, skiing, and snowboarding trails include the North Country Trail and the famed 1,200-mile Iron Belle Trail, as well as routes traversing Black River Harbor, the Porcupine Mountains, Sylvania wilderness, and the Ottawa National Forest. With a persistent economy driven by a mix of construction, manufacturing, tourism, transportation, and retail, the region boasts a stable workforce, with skilled positions paying living wages.

 

Gogebics Mission
Gogebic Community College is a learning community that contributes to academic, cultural, economic, and social success for our students and region.
Application Process

Applications will be accepted until the position is filled.

Interested individuals should submit a portfolio containing all the following in one email, or mailed in one envelope to the Human Resources Office:
1. Letter of interest
2. Detailed resume
3. Three references with current contact information
4. GCC Application for Employment
5. Unofficial transcripts (official transcripts are required before employment)
6. Other relevant material

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