Description

Title: Director, Employee Training Institute (ETI)

Type of Position: A Classified Administrator Position

Review Date: March 1, 2024

Two weeks prior to the deadline to submit applications, the diversity of current applicants will be assessed. Upon review, if the pool does not include sufficient diversity at that time, the application window may be extended.

The Santa Clarita Community College District/College of the Canyons is seeking a full-time Director, Employee Training Institute (ETI) in the Workforce and Economic Advancement Division.

Salary Placement:
This twelve (12) month per year position will be on an individual contract. This classified administrator position will be placed on Range 12 of the Administrator Salary Schedule. Step placement is based on experience. Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($10,360.00 / $10,515.00 / $10,672.00 per month) of this 20-step salary range. All administrators are on an employment contract and exempt from overtime and compensatory time accumulation.

District Classified Administrator Benefits:
Full-time employees are provided with a diversified employee benefits program that includes sick time, vacation time, discretionary time, medical, dental and vision insurance including dependent coverage, disability and life insurance as well as Section 125 options. These benefits commence on the first of the month following date of hire. Professional development and educational incentive opportunities are provided to all classified administrative employees.

Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.

Example of Duties

Overall Responsibilities:
Under the administrative direction of the Assistant Superintendent/Vice President, Workforce and Economic Advancement (WEA), this position implements the Districts contract education and grant-funded workforce training programs. Leads in the marketing of ETI contract education programs and Fast Track Training, and assists in marketing Center for Applied Competitive Technology (CACT) and Small Business Development Center (SBDC) programs. The primary focus is on marketing, developing, promoting, and coordinating contract education services and related workforce development programs offered by the District to business, industry, government, and non-profit agencies. Works in collaboration with the Vice President of WEA, other District Directors, and the local Workforce Investment System to implement cutting-edge short-term programs for job training and employment. Performs other related duties as assigned.

Essential Job Duties:
Duties may include, but are not limited to, the following:

• Under the direction of the Assistant Superintendent/Vice President WEA, works collaboratively with other members of the WEA team including the CACT Director, the Director of the Small Business Development Center, as well as the Director of Employer Engagement, Dean of Career and Technical Education, , Director of Business Partnerships & Workforce Engagement and various academic departments across the Instructional Division to identify training needs, student placement opportunities, and develop relationships with local employers.
• Manages Employment Training Panel (ETP) funded training programs including: contacting eligible employers to generate interest, identifying training needs, ensuring employers and trainees meet program requirements, providing direction to support staff to ensure training documentation meets ETP specifications, preparing eligibility paperwork, selecting instructors, monitoring training performance, evaluating training impact, and monitoring contract performance.
• Manages fee based fast track job training programs offered by the District to individuals seeking entry level employment in fast growing fields, or for individuals seeking to upgrade their skills in order to re-enter the workforce. This includes working with the Vice President to identify in-demand skill sets, identifying content experts, assisting in course development, promoting course offerings.
• Under the direction of the Vice President, coordinates with outside agencies to provide training through the workforce investment system including the Americas Job Centers of California and the Los Angeles County Workforce Development Board. Prepares and submits the programs for the Eligible Training Provider List and the I-Train system through the County of Los Angeles and the South Bay Workforce Investment Boards. Ensures Workforce Innovation and Opportunity ACT (WIOA) funded trainees meet eligibility requirements, monitoring training performance, and ensuring all performance measures are met.
• Serves as primary instructor for ETI courses in the areas the Director is qualified to teach as needed.
• Leads in growing, planning, organizing, directing, and evaluating an entrepreneurial, self-supporting contract education program to deliver customized training programs for local business and industry.
• Creates and implements a sales strategy for bringing in new clients and expanding offerings to existing clients.
• Initiates contacts with business and industry for delivery of contract education programs and services which maintain the high instructional standards of the District. Assists agencies in determining their education and training needs.
• Writes contract proposals in response to training needs expressed by clients and manages approval timelines. Provides hands-on management of multiple, simultaneous training projects.
• Under the direction of the Vice President, identifies training needs that meet the criteria of various economic and workforce development funding opportunities. Assists in developing grant proposals, coordinates matching resources from target businesses, and supervises the successful implementation of various federal, state and private grants and contracts along with grant funded training initiatives for business and industry.
• Supervises the recruiting and management of subject matter experts and others to teach training sessions in compliance with District hiring policies and procedures.
• Develops advertising and promotional materials for training opportunities. Uses web-based marketing and communication tools including social media, to raise awareness of training services and markets programs.
• Under the direction of the Vice President, develops and manages Fund 59 budget, ETP Contracts, WIOA programs, Fast Track Institute, Contract Education programs and WEA based Apprenticeship Programs.
• Support the Vice President and WEA division staff on regional collaborations regarding workforce development.
• Serve on campus committees that focus on workforce development and collaboration with the Office of Instruction.
• Recruit, hire, supervise, and evaluate subject matter expert instructors for ETI and Fast Track training programs.
• Lead continuous improvement projects for ETI and Fast Track programs including website, marketing materials, and outreach.
• Create and submit WIOA and I-TRAIN paperwork and contract amendments for new and continuing programs.
• Work with the VP of WEA to market and implement WEA apprenticeship programs.
• Build the local network and client base of WEA business and workforce intermediary clients and partners.
• Oversee and review contracts, exhibits, Board of Trustees items, invoicing, purchase orders etc. in a timely fashion.
• Monitors contract compliance of education services and/or independent contractor consultants retained by the District to provide specific services.
• Interprets, applies, communicates, and explains pertinent laws and/or District and/or external agency business and/or other regulations, policies, and procedures, as appropriate.
• Performs other related duties as assigned.

Demonstrated Knowledge and Abilities:

Knowledge of:

• General business principles and P&L business models.
• Program/Project management principles and practices.
• Principles and methods of marketing, sales and contract management.
• Social networking and other forms of web-based marketing.
• Program development and evaluation.
• Training development and performance improvement consulting.
• State and federal training programs and funding.
• Workforce training agencies such as Workforce Innovation & Opportunity Act (WIOA), Americas Job Center of California, Employment Training Panel and other state/federal training programs, and previous sales experience is preferred.

Ability to:

• Be self-motivated and work independently.
• Manage many responsibilities simultaneously, to prioritize and shift quickly.
• Analyze business needs.
• Perform responsible managerial functions.
• Interact with others using tact, patience, courtesy and effective listening skills.
• Effectively function in a setting with tight deadlines and a heavy workload.
• Work effectively with community, staff and students in the development of a responsive contract education services and fast track training programs.
• Communicate effectively, both orally and in writing.
• Use initiative and problem-solving skills in carrying out responsibilities.
• Establish and maintain effective and cooperative working relationships with District staff and students, industry and community groups.
• Work effectively and demonstrate current knowledge of computer applications and other forms of advanced technology utilized in providing high quality services.
• Analyze data and compose reports, correspondence, and articles for publication.
• Work in a fast-changing, entrepreneurial environment.
• Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff and the community.

Qualities of a Successful Community College Leader :

Every administrator with the College is expected to be:

• Committed to Student Access, Engagement, and Success.
• Willing to take strategic risks related to student-oriented change.
• Capable of building strong teams.
• Motivated to establish urgency for improvement.
• Able to plan lasting internal change.
• Results-oriented, ensuring effective implementation, routine assessment of programs and continuous data-informed improvement.
• Effective at communicating and listening to foster strong relationships, shared priorities, and inspire trust and action.
• Considerate of fiscal responsibilities and sound operations.
• Dedicated to entrepreneurial fundraising that aligns to student access, engagement, and success goals.
• Effective in developing effective external partnerships to achieve broader aims for student success.
• A creative, innovative, energetic instructional leader; a technologically sophisticated professional who is skilled in various technology applications.
• A supporter of consistent and on-going professional development initiatives, in pursuit of the colleges strategic goals.
• A fair-minded, ethical, and honest leader with excellent interpersonal and communication skills and the courage and integrity to lead and accept responsibility.

Qualifications and Minimum Requirements

Minimum Requirements:

Experience:
Five (5) years full-time equivalent experience in training program development, marketing, and contract management for workplace training and education programs or experience in developing, marketing and implementing training programs either internally or externally. Prior experience must include two (2) or more years demonstrated experience managing projects.

Education:
Bachelors degree from an accredited institution is required.

Licenses/Certifications: Incumbent must possess a valid California Class C or higher driver's license in order to travel in District and/or privately-owned vehicles while engaged in official business.

Preferred Qualifications:

• Masters degree from an accredited college/university.
• Train the Trainer or qualifications to teach multiple ETP courses such as Leadership, Project Management, Lean Six Sigma, Manufacturing Skills or others related business and industry topics.
• Experience working with state and federal grants or other external funding sources.

Physical Characteristics:
Sedentary position requires use of a computer and related equipment for extended periods of time; frequently exerting 10 to 20 pounds of force to move objects; communicating and providing information to others; work outside on all parts of the campus and in varying weather conditions. Will be required to travel as required to meet with local companies, clients, or business entities. In the event of an emergency, employees will be relied upon to serve as emergency service workers.

Further Details

Conditions of Employment:

Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening.

Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.

Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.

Board of Trustees approval.

Official, sealed transcripts are required upon offer of employment.

Ability to maintain a flexible workweek with hours that may vary.

Position is contingent upon funding and is subject to change.

Equal Employment Opportunity:

Santa Clarita Community College District is an Equal Opportunity Employer.
The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.

APPLICATION AND SELECTION PROCESS:
Applicants are encouraged to complete their applications online. Please visit our website at http://www.canyons.edu/administration/humanresources. If you require assistance, please call the Human Resources office at (661) 362-3427 or for the hearing-impaired TTY/TDD Line at (661) 362-5178. Applicants may check the status of their application online and may expect to be notified within approximately 4 - 5 weeks following the Review Date as to the status of their application.

All application materials must be uploaded online or received in the Human Resources office by the end of the day on the review date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. The Human Resources office is located in the University Center, Suite 360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355.

The following application materials are required for your application to be complete:

• Online District CLASSIFIED Application form.
• Current detailed resume, summarizing education and experience. Please include month/year dates of employment and descriptions of responsibilities at each employer.
• Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties, the demonstrated knowledge, and the abilities section of this announcement. Provide specific details and examples of your direct experience in achieving the list of minimum and desirable requirements for this position.
• Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. Copies of diplomas are not acceptable in lieu of college transcripts. You can submit unofficial copies of transcripts for application purposes. Official, sealed transcripts are required upon offer of employment. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
• Confidential Recruitment Source Information (Voluntary Survey). This is voluntary and is part of the online applicant profile separate from the application.
• Supplemental Questionnaire. Please provide detailed answers to the following questions as part of your application packet.

• Do you possess a Bachelors degree or higher from an accredited college or university? If yes, please provide a legible copy of your college/university transcript in your application packet, with the degree(s) clearly visible. Copies of diplomas are not acceptable in lieu of college transcripts. If no, you do not meet the minimum qualifications for this position.
• Please describe your experience in training program development, marketing, and contract management for workplace training and education programs, or experience in developing, marketing, and implementing training programs either internally or externally. Include employer name(s), position title(s), dates of employment, full-time or part-time status (hours per week), your roles and responsibilities. Please provide your total years of full-time equivalent experience in this field.
• Describe your experience in project management, including examples of projects you have managed, the scope of the project, the number of people and/or departments involved, and the strategies you used to reach a positive outcome.
• Please describe your experience providing customized training. What strategies do you use to effectively deliver the information and verify understanding?
• Describe your experience administering or working with budgets, grants, or external funding sources.
• Please describe your ability to work successfully in a multicultural environment.
• Why do you want to work in this management position at College of the Canyons? What unique skills and aptitudes would you contribute to the Workforce and Economic Advancement team?

• Letters of Reference are optional.

Please note:

• Skills evaluation of candidates for interview may be required.
• Travel and relocation expenses are the responsibility of the applicant.
• Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview.
• A presentation may be required for those candidates selected for an initial interview.
• “Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field. It is the applicants responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet. Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed. Not all unpaid experience may qualify. Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
• Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
• Please be aware that, should you be considered as a finalist for this position, reference checks will include current supervisor(s).
• Applicants are encouraged to apply online. If you need assistance with the application process, contact:

It is the applicants responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District. Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form.

Interviews may be conducted in-person or remotely via Zoom.

This Director will be working on the Valencia campus and out in the community. This is not a remote position.

The College is expecting to conduct initial interviews between the weeks of March 25, 2024 and April 1, 2024 and conduct final interviews between the weeks of April 1, 2024 and April 8, 2024. This is an estimated timeline, and is subject to change.

Positions are offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies.