Job Description

Statement of Primary Purpose
Administer, process, and maintain employee records and reports in the Human Resources department ensuring timely and accurate information is maintained. Serve as primary administrator for part-time employees including hiring, offboard, and position/wage management. Lead HR department efforts for employee engagement.

Classification
Technical support; full-time, non-exempt staff

Essential Functions and Responsibilities
• Administer, process and maintain sensitive and confidential human resources records, files, and reports in a professional manner.
• Manage new hire process including, but not limited to:
   o Initiate appropriate approvals for part-time positions and contracts.
   o Initiate onboarding process for new part-time employees, Career & College Promise, Civilian Role Players (back-up for full-time        on-boarding). Verify completion of all onboarding paperwork required, obtain necessary transcripts and certifications for                employee personnel files.
   o Initiate and process criminal background checks.
   o Initiate and process I-9 employment authorizations utilizing e-Verify.
   o Enter new employee demographic data and pay information in database (Ellucian Colleague)
   o Report and submit new hire data in compliance with state regulations.
• Responsible for imaging/retrieving employee records and creating document structure to ensure integrity of data.
• Manage the Human Resource records database. Ensure new hire data and employee change information is entered and processed timely and accurately.
• Assist with recruitment and employee relations functions including candidate selection, exit interviews, complaints
• Design and implement employee engagement initiatives
• Prepare all part-time letters of employment and customized timesheets and coordinate with Payroll Accountant and Division offices for part-time payroll needs
• Maintain position code assignments (adding, terminating, changing, separating) and compensation for part-time employees in the Ellucian Colleague system.
• Utilize Informer Web Reporting to extract information for reports as needed from the Ellucian Colleague system and coordinate with the Information Technology department as needed.
• Oversee department purchasing
• Maintain data and prepare reports for college resources including, the academic catalog, calendar, directory, and commencement programs.
• Gather and interpret data and prepare interpretative reports as needed; review for effectiveness
• Oversee Employee Tuition Exemption benefit and collaborate with other employee benefit offerings

Additional Duties and Responsibilities
• Participate in relevant college-wide committees as assigned.
• Back up College Information Center Coordinator as necessary.
• Other duties as assigned.

Minimum Qualifications
Education
A.A.S. degree required in related field. Bachelor's degree in business with human resource focus preferred.

Knowledge and Skills
• Position requires a minimum of two years of relevant experience. Prefer three-five years of experience in HR data management or payroll processing.
• Computer skills: MS Office (advanced use of Excel), web-based work application use, electronic file applications, database management.
• Excellent communication skills.
• Use initiative and sound independent judgment within scope of responsibility.
• Ability to read and apply complex rules, regulations and procedures relating to human resources.
• Ability to obtain information through questioning.
• Ability to work with frequent interruptions and effectively handle multiple assignments.
• Knowledge of or ability to learn federal, state, and local laws and ordinances governing personnel and employment practices.

Physical Demands
Typical campus office environment. Extended sitting, computer use, filing.

Licensing Requirement
Valid NC driver's license. NC Notary Public commission, preferred.

Working Conditions and Environment
Normal workday, usually 8 am - 5 pm, Monday through Thursday, 8 am – 12 Noon on Friday; infrequent travel

Equipment Operation
Computers, telephones, facsimile, copiers, printers, scanners/imaging equipment.

This position description covers the most essential functions and duties associated with this position. Other duties may be assigned by the President or appropriate supervisory personnel. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.

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