Posting Number: 02549
Department: Human Resources

Job Summary/Basic Function:
The Human Resources Recruitment and Benefits Consultant supports the College's strategic goals related to recruitment and retention by effectively managing the full cycle of the employee recruitment process from initial recruitment approvals through onboarding new hires. The position coordinates the College's benefits function, manages leaves of absence, including FMLA, Leave Without Pay, and Shared Leave processes. The incumbent works closely with the Human Resources team on leave of absence, return to work, retirement and employment separation issues.
PERFORMANCE RESPONSIBILITIES:
Benefits

• Coordination of benefits for all employees throughout the employment lifecycle.
• Complete quarterly review of benefits eligibility for associate faculty and coordinate with other colleges regarding faculty benefits.
• Assist the payroll office, as necessary, with monthly reconciliation of Health Care Authority and Department of Retirement System balancing.
• Inform current employees of changes in benefit offerings and options such as open enrollment.
• Coordinate annual benefits Open Enrollment event.
• Assist employees with benefits enrollment changes by determining eligibility for qualifying events and guidance on the enrollment change process.
• Manages the benefits administration system(s), including serving as a point of contact for third party benefits administrators/carriers

Protected Leave Implementation

• Responsible for all protected employee leave administration; includes Family and Medical Leave Act (FMLA), Paid Family and Medical Leave (PFML), and the college's shared leave program.
• Monitor state and federal legislation that will impact FMLA, PFML, and Shared Leave, coordinating potential impact and plan administration changes with HR leadership.
• Assist with requests for Reasonable Accommodation Analysis and coordinate accommodations with employees and supervisors.

Absence Management

• Assist employees and supervisors with questions on submitting leave requests and reporting work hours.
• Communicate with employees and/or supervisors regarding absence requests needing approval or editing during absence processing. Assist employees with completing forms.
• Coordinate with the payroll team to reconcile and support completion of the absence take process.
• Coordinate with the payroll team to reconcile and support completion of the absence entitlement process.
• Collaborates with the payroll team to evaluate unpaid, unapproved, and unprocessed leave for proper hour counts and obvious errors in alignment with payroll processing times.
• Responsible for coordinating leave adjustments; including, annual sick leave buyouts, balance payouts upon separation, and balance transfers for separating employees.
• Review Shared Leave requests and supporting documentation, issue approval or denial. Track Shared Leave donations and use.
• Understand and ensure accuracy of reporting in various external statewide databases: Health Care Authority, Department of Retirement Systems; VEBA membership enrollment, etc.
• Prepares regularly occurring and ad hoc reports for internal and external partners.

Recruitment

• Facilitate the hiring process, including training and advising managers, posting and advertising positions and monitoring all steps in the process to ensure compliance with law, policy and procedures.
• Interpret policies and procedures; work with department staff to resolve discrepancies as required; suggest and assist in implementation of new or modified policies and procedures.
• Provide hiring managers with advice and assistance in developing job announcements, recruiting, hiring, and onboarding employees.
• Create recruiting materials including brochures, flyers, and advertisements
• Coordinate ad placements on various job sites. Promote job openings on various social media platforms.
• Conduct reference checks and provide summary of results to hiring managers
• Make recommendations to hiring managers regarding job offers.
• Understand, use, and interpret various collective bargaining agreements as they relate to recruitment, hiring and promotion.
• Participates in internal and external recruitment events and activities (e.g. job fairs)

Onboarding

• Process and evaluate results of criminal background checks and sexual misconduct verifications. Escalates questions to appropriate leadership.
• Onboard new employees, process applicable new hire paperwork and personnel files.
• Enter and maintain accurate personnel data in the college's personnel management system (ctcLink), as well as the Health Care Authority system.
• Enters and updates personnel data in the college's directory and other internal systems

General HR Administrative Support

• Ensure compliance with state and federal laws, including Fair Labor Standards Act, Family Medical Leave Act, Americans with Disabilities Act, Uniformed Services Employment and Reemployment Rights Act, Washington Law Against Discrimination, Workers Compensation, etc.
• Act as front desk or customer service representative for human resource questions.
• Participate in human resources events and trainings, such as, but not limited to, new employee orientation.
• Maintain confidentiality of all personnel information and records.
• Prepare periodic reports as requested or required, including .
• Provide support for the Employee Wellness program, including assisting with planning, coordinating, and promoting wellness events.
• Provide support and assistance for HR team members as needed.
• Elevate complex issues in the areas of recruitment, hiring, benefits, protected leave, and absence management to HR leadership.
• Perform other duties as assigned by HR leadership.

Minimum Qualifications:

• Associates degree from an accredited institution
• Two years progressively responsible professional human resources experience
• Demonstrated commitment to excellence, professionalism, integrity, and customer satisfaction
• Demonstrated successful experience working with diverse populations
• Demonstrated successful experience in achieving results

Preferred Qualifications:

• Demonstrated professional level human resources experience related to benefits administration
• Demonstrated professional level human resources experience related to recruitment
• Demonstrated strong customer focus and customer service skills
• Demonstrated excellent oral and written communication and negotiation skills
• Proven ability to build relationships with a wide variety of stakeholders

Physical Demands:
Everett Community College follows the Americans with Disability Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment
• Ability to read and verify data and prepare various materials
• Ability to exchange information on the phone or in person

Work Hours: Current work hours are M-F, 8 a.m. to 5 p.m., with some evening hours to mirror program activities. Summer schedule is condensed to 4 10s. This position is primarily in person; partial remote work may be available.

Posting Date: 02/16/2024
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants:

This position is open until filled. Full consideration date is February 29, 2024. Applications received after February 29 may not receive full consideration.

This position is represented by the Washington Federation of State Employees Union.

Position is a full time, 12 month position. Minimum six month probationary period.

With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported. We are committed to hiring individuals who exemplify the vision, mission and core values of our institution.
Everett Community College does not discriminate on the basis of race, color, religious belief, sex, marital status, sexual orientation, gender identity or expression, national or ethnic origin, disability, genetic information, veteran status, or age.
Reasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law. To request a reasonable accommodation, please contact Human Resources at hr@everettcc.edu or 425-388-9229. For more information see: EvCC3020: Americans with Disabilities Act policy
BenefitsState of Washington Public Employee Benefits include Medical/Vision, Dental, Life Insurance and Long Term Disability Insurance. Paid vacation, sick leave, and personal days. State of Washington PERS retirement plans are administered by Dept. of Retirement Systems. Full details on benefits for Classified positions is available on our jobs page.
Notice to ApplicantsPrior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
Drug-Free CampusIn compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCCs policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.
Safety and SecurityEvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.