Job Description

Position Title

Vice President, Business and Administrative Services

Special Instructions to Applicants

Contra Costa College is seeking to fill the position of Vice President of Business and Administrative Services. The Vice President of Business & Administrative Services (VPBAS) oversees budget development, fiscal operations, fiscal accountability, facilities management, major construction and renovation projects, campus information technology, central cashiering, bookstore, business office, campus human resources, campus payroll, campus accounting, custodial, food services, building grounds, maintenance, and other duties as assigned. The VPBAS may also oversee instruction and student services in the absence of the College CEO.

The first screening of application packets will begin in late January 2021, and those candidates most qualified will be extended an interview by the selection committee. This position is a permanent assignment.

Please submit a cover letter explaining how you meet the minimum and desirable job qualifications, resume and unofficial transcript.

Contra Costa College serves about 10,000 students, credit and non-credit, who pursue transfer preparation, career education and foundational skills. The College’s student population reflects its surrounding diverse communities. Serving predominately African American and Latinx students, Contra Costa College is situated in a socioeconomically diverse, resilient and culturally vibrant community. As a proud Hispanic Serving Institution, we seek candidates who embrace our community, our student population, and our central work: strengthening West County by meeting our students where they are and helping them get to where they want to be.

We seek a colleague who operates with a growth mindset, a strength-based approach centered on students, and an unflinching commitment to equity, especially concerning the elimination of barriers to college access, success, and completion. The ideal candidate will be eager to help construct and maintain a culture of continuous improvement in instructional effectiveness, student service, and leadership.

NOTE: New employees will be placed at the first step $ 11,887, second step $12,489, or third step $13,122 (per month) depending upon experience. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $ 14,485 per month is reached on the salary schedule.

Diversity Statement

It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

Recruitment Type:

Open (Internal and External applicants)

Location

Contra Costa College

Posting Number

0001464

# of Openings

1

Range

M11

Salary

$11,887 (First Step)- $14,485.00 (Fifth Step) monthly

Position Status

Permanent

Overtime Status

Exempt (not eligible)

Position

Full-Time

If temporary, employment duration:

N/A

# of Hours Scheduled Per Week

40

Work Schedule By Day and Work Hours

8:00 AM – 5:00 PM, Monday- Friday

Shift Differential %

N/A

# of Months

12

Non-work Periods:

N/A

EEO Job Category

Executive/Administrative/Managerial

Employee Group

Manager - Classified

Department

C1002-Business Services

Position Definition

Under general administrative direction of a College President, serves as a campus Assistant Chief Executive Officer (CEO), overseeing budget development, fiscal operations, fiscal accountability, facilities management, major construction and renovation projects, campus information technology, central cashiering, bookstore, business office, campus human resources, campus payroll, campus accounting, custodial, food services, building grounds, maintenance, and other duties as assigned. May serve as the acting College CEO in the absence of the College President.

Distinguishing Characteristics

A Vice President oversees academic, student affairs and/or support services programs for a college in the District and serves as an Assistant Chief Executive Officer for the campus. Incumbents receive very high level direction from the College President. The President reports directly to the District Chancellor and is the Chief Executive Officer of the College, and thus is responsible for the entire delivery of educational and other services provided by the College.

Examples of Duties/Essential Functions

• Serves as an Assistant Chief Executive Officer and Chief Business Officer for a college in the District, overseeing budget development, fiscal operations, fiscal accountability, facilities management, major construction and renovation projects, campus information technology, central cashiering, bookstore, business office, campus human resources, campus payroll, campus accounting, custodial, food services, building grounds, maintenance, and other duties as assigned.
• Provides vision and leadership for a diverse, dynamic and innovative community of managers, faculty, staff and students.
• Provides overall leadership in the area of business and administrative services programs, ensuring that the instructional, student, and/or support services programs reflect the educational philosophy and institutional goals of the College and the District.
• Ensures that accreditation standards are met.
• Plans, directs, and oversees the financial, human resources, risk management, and information technology functions of the college.
• Develops, manages, and oversees College’s budget and all funds.
• Allocates or assists in allocation of financial resources to accomplish college educational mission and goals in accordance with established budget processes.
• Interprets and analyzes pertinent educational and financial laws, legislation, policies, regulations and procedures to determine impact on the College and to formulate compliance and reporting strategies.
• Develops, recommends and carries out comprehensive policies and programs for managing the College’s business and administrative activities in accordance with College and District missions and goals.
• Provides in-service training programs for staff on policies, work methods, materials, customer service, equipment, and work safety.
• Serves as College Equal Employment Officer and College Safety Officer; ensures compliance with all pertinent labor laws and collective bargaining agreements.
• Ensures campus safety with students, staff, and the public.
• Oversees the hiring processes and payroll functions for College managers, supervisors, faculty and classified staff.
• Ascertains and meets College and community educational and financial needs by communicating effectively with managers, supervisors, faculty and staff and the service area community.
• Actively participates in and supports College shared governance components and activities and other collaborative processes.
• Assists in the development and maintenance of the assigned college’s educational strategic plan.
• Develops and participates in College and District planning processes to assure articulation between financial planning goals and objectives and those of other College and District organizational units.
• Supports a climate that promotes innovation and improved service to students and the community; cooperates with area staff, faculty and other managers to develop processes that are student-friendly and supportive of student success.

• Manages and participates in the continued evaluation and improvement of assigned College-wide business and administrative programs and services.
• Oversees and coordinates new construction, remodeling, grounds renovation, maintenance, and campus-related projects.
• Oversees research and submission of grant applications and proposals to federal, state, foundation and other funding agencies, to augment college resources for educational programs and services.
• Manages assigned managers, faculty, classified and supervisory staff.
• Assists in the training of assigned managers, supervisory, faculty and classified staff.
• Evaluates assigned managers, supervisors and classified staff.
• Assists in the evaluation of faculty.
• Represents the college on College and District-wide committees and task forces, as well as to community groups, professional organizations, other colleges and K-12 schools.
• Responds to and seeks resolution of complaints arising from assigned divisions and major program area activities, including participating in the process of collective bargaining contract grievances.
• Employs appropriate techniques and strategies to resolve disputes and to enhance communication and cooperation among the members of the College and District communities.
• Travels throughout the District in carrying out responsibilities and functions.
• Performs other related duties as assigned.

Minimum Qualification-Education/Experience

Education/Training: Earned Master’s degree or equivalent from an accredited college or university in business administration, accounting, finance, or a related field AND three years of relevant full-time management experience.

OR

A Bachelor’s degree from an accredited college or university in business administration, accounting, finance, or a related field AND a certified public accountant’s license AND five years of relevant full-time management experience.

OR

A Bachelor’s degree from an accredited college or university in business administration, accounting, finance, or a related field AND seven years of relevant full-time management experience.

Minimum Qualification-Knowledge Of

Knowledge Of: community college budget procedures, finance, accounting, payroll, human resources, information technology, facilities, buildings and grounds, maintenance, construction management, and equipment; the goals of shared governance; principles and practices of administrative organization and management, planning, supervising and evaluating the work of others, employee motivation and training; applicable federal, state, local, District and College laws, rules and regulations, and collective bargaining contract provisions; complex business level English usage, spelling, grammar and punctuation; modern office tools such as computers and printers; typical modern office computer software programs; report and presentation writing; the relationship and interaction of a community college and the varied communities, special-interest groups, and public agencies it serves; the purposes, goals and philosophy underlying the delivery of education in a community college setting; budget development and management;

Minimum Qualification-Ability To

Ability To: Independently perform assigned critical and highly complex senior management level duties with an entrepreneurial spirit and with effectiveness, speed and accuracy; successfully manage people, major college-wide programs and initiatives; effectively oversee college change efforts, problem-solving, short and long-term strategic financial planning processes and financial resources; manage personnel resources of a college, including motivating, developing and directing people; communicate effectively both orally and in writing; use personal computers utilizing typical office software applications, including the Internet; work effectively in a participatory governance environment to accomplish the goals and objectives of the college; communicate effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.

Desirable Qualifications

•An effective communicator, facilitator, and listener with strong interpersonal skills.
•An individual with demonstrated cultural competence who values, motivates and supports the development of a diverse faculty, staff and student population.
•A transparent and inclusive individual, committed to participatory governance.
•A leader who understands the complexity and competing priorities of a diverse, comprehensive community college.
•A leader with demonstrated expertise in budgeting and resource management.
•A person with experience in and who has successfully led facilities planning, development, renovation, and construction.

Job Open Date:

12/18/2020

Job Close Date:

01/28/2021

Open Until Filled

No

Foreign Degree and Credit Statement:

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

About Us

About the District
The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.

Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.

As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 52,088 students a year, in 2017-18 fiscal year the demographic make-up of the students was 10% Black/African American; 17% Asian/Pacific Islander; 33% Hispanic/Latino; 29% White/Caucasian; and 11% Other.

The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.

Contra Costa College
Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.

Diablo Valley College
DVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.

Los Medanos College
Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.

Employee Benefits:

Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.

Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50.

For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:
Classified Employees Local 1 Contract (Article 20-Benefits):
http://www.4cd.edu/hr/localonecontract/2015-2018%20Local%201%20Contract.pdf

Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):

http://www.4cd.edu/gb/policies_procedures/MANUALS/MSC_08.pdf

POST OFFER PRE-PLACEMENT EVALUATION PROGRAM (PEP)

All job offers of employment are conditional upon the applicant’s satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations:

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to slever@4cd.edu. For administrative purposes, requests must be made at the time of application.

Quicklink

https://www.4cdcareers.net/postings/7174