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Representative, Distribution Services
Job Description
JOB SUMMARY
The Distribution Services Representative is responsible for providing support to the Business Services Department in the functions of: Mail & Distribution to support daily receiving/delivery of all incoming and outgoing parcels and mail.
Assists in tasks of Inventory and Surplus as needed, including the monitoring of pending purchase orders and entering data into the information management system.
Works within a logistics environment under the guidance of the designated supervisor, will perform skilled duties in the following areas: processing mail, receiving of equipment and packages, tagging of inventory, movement of surplus & recyclable property generated at the college, tracking of property from receipt to final disposition.
ESSENTIAL FUNCTIONS
May perform property control duties including: inputting data into tracking system, identifying assets which meet criteria/threshold to be tagged on-site and complete e-form process which may include a review of related purchase orders.
May provide support in disbursement of assets and equipment or recyclable property, loading, unloading, picking up, and delivering surplus/recyclable items as needed.
May receive all incoming mail, packages. provide courier/distribution service throughout the College community.
May assist in unloading, loading, picking up and delivering surplus/recyclable goods on a weekly basis or as needed using a variety of equipment.
Recognition of suspicious packages and implement security procedures. Recognize the release, or potential for release, of hazardous substances from packages and implement security procedures.
May operate various mail equipment including a high-tech inserter, computerized postage meter with scale and bar code reader, and inserting machine.
Inspect for visible and/or concealed damage and verifies number of packages, pieces, etc. prior to accepting delivery. Note degree of damage and/or shortages on freight carriers delivery ticket or Bill of Lading.
Determine packages or materials requiring special handling (i.e. priority/next day delivery, fragile).
Route packages and materials to appropriate person(s) and College location(s) according to established procedures.
Prepare delivery ticket, affix delivery ticket to package/materials, and place in the proper deliver to location shelf/area.
May perform routine preventive maintenance on district delivery vehicles.
May maintain required reports for vehicle maintenance and volume tracking.
Ensure prompt delivery is made by Receiving and/or Small Package Delivery Personnel specifically for priority/next day, special handling packages.
May input package receiving information into the package tracking system for the creation of the barcoded internal shipping label.
May maintain receiving log and provide reports on a monthly, quarterly and annual basis as required.
May receive and distribute packages purchased with college purchasing, maintain special order file from information that is provided by end user department.
May assist on HCC Loading Dock following the appropriate loading and unloading guidelines.
Provide end-user department with proof of delivery signature that is maintained in the handheld scanning devise.
Keep office, warehouse, shop, delivery vehicles, and break room areas clean and free of dirt, clutter, and debris.
Observe proper safety precautions and procedures in all job functions and maintain all tools and equipment used in the course of daily duties in good/clean operating condition.
May provide support with the Inventory Control Identification and bar code tracking tagging and subsequent delivery of capital assets (equipment).
May perform property control duties including: tag inventory items, record asset data with palm scanning unit, upload data to computer, identify items that are to be tagged on-site, record tag numbers and serial numbers on original purchase orders. make copies of packing lists and purchase orders for distribution to Asset Management Departments.
May screen various types of documents to verify the accuracy of charges.
Perform other duties, tasks and assignments as required.
Education & Experience
- High school diploma or equivalent required
- 2 years of experience in acquiring property or receiving and storing property; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved
Licensing & Certification
- Valid Texas Driver License
Special Skills
- MS Office Programs
- Information Management Systems
- Budget Management
- Postal Laws, Rules and Regulations
- Postal and Package Tracking Software and Equipment
- Inventory and Receiving
- Motorized Equipment
Competencies
- Delivering High Quality Work
- Accepting Responsibility
- Serving Customers
- Supporting Organizational Goals
- Driving Continuous Improvement
- Acting with Integrity
- Thinking Critically
- Managing Change
- Communicating Effectively
Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. Were proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. Youll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, youll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York Citys 55.
- 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and dont forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nations top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houstons cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
If this sounds like the role for you and youre ready to join an amazing team, please apply right away.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veterans status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
- Osvaldo Gomez, Director EEO/Compliance, Title IX Coordinator
- Office of Equal Opportunity and Title IX
- PO Box 667517
- Houston, TX 77266
- 713.718.8271 or Institutional.Equity@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
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