Community Use Scheduler

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Montgomery College

Location: Montgomery, Maryland
Category: Admin-Other Administrative Positions
Date Posted: April 18, 2024

Job Description

Montgomery College, Rockville Campus, has an immediate need for a full-time Community Use Scheduler in the Facilities Operations Department. The work schedule is Monday – Friday, 8:30 am – 5:00 pm. This is a Bargaining, non-exempt, grade 15 position. For non-exempt positions, you are not eligible to work a secondary job at Montgomery College. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, diversity, and inclusiveness.

Under supervision and/or direction, assign all space on one of the three campuses outside of credit and non-credit classes scheduled by admissions and rents space to community groups.

Regular contacts are with college staff from various levels and community organization representatives primarily for space rentals and various set-ups such as furniture.

Duties include but are not limited to:

Responsible for scheduling space for administrators, faculty, staff, student groups, and community groups.
Receive space requests via e-mail, telephone, or inter-campus mail.
Contact the appropriate individual(s) for approval when reserving all rooms to include computer classrooms for college use outside of regularly scheduled classes; recommend space after consulting with these groups on appropriate spaces, costs, and the College Policies & Procedures.
Invoice users for all related expenses and forward payments to the cashiers office.
Confirm all reserved spaces to requestor.
Distribute and ensure the accuracy of returned space reservation forms, process the forms, and distribute copies to building and grounds, and security.
Communicate and track facility space reservations.
Create work orders in work order system for all set-up requests, signage, and banners.
Help requestors determine the best set-up for their needs and coordinate with media resources, if needed.
Track all invoices and payments. Enter all College and community space requests into database, including wellness hours, open swim hours, open labs, online blended classes, supplemental instruction, planetarium events, summer camp usage, etc.
Inform lab staff of all reservations via email and communicate daily reminders about set-ups to the building and grounds crew via radio and/or email.
Distribute weekly event report detailing all scheduled room use and compile annual report on college/community room usage, including figures showing the changes in usage based on the previous year's report.
Perform general administrative support work.
Deliver outgoing departmental mail to the mailroom and pick up and distribute incoming mail.
Answer incoming telephone calls, including covering the phones for co-workers and the facilities director, when needed.
Update and edit the facilities website, when needed.
Performs other duties as assigned.

Required Qualifications:

High School diploma or G.E.D.
Two years of experience with computer software applications, office operations, report writing, telephone etiquette.
The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
Thorough knowledge of modern office practices and procedures including room scheduling software.
Ability to schedule the use of and arrange user services for facilities; perform arithmetic calculations quickly and accurately; maintain records and prepare reports; and multi-task while being attentive to details.
Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship

Preferred Qualifications:

Associates degree in a related field.
Experience working in higher education.

Hiring Range: $18.55 to $23.19 per hour. Initial salary placement is based on candidate experience and internal equity. Pease include a complete resume with all relative and related work experience.

Application Process:

Click Here to apply online
Online applications must be received by May 3, 2024
For consideration, you must include dates of employment in your application or attachment;
Cover letter recommended and preferred.

As a condition of employment, the following are required at the time of hire:

Successful completion of a background check and degree verification (if applicable).
For international degrees, must provide US degree equivalency verified by nationally recognized credential evaluation service.
Participation in a retirement plan. If you are retired from the Maryland State System, you may not enroll in either the pension, or optional retirement plan, per state law.

As a condition of employment, the following are required at the time of hire:

Successful completion of a background check and degree verification (if applicable).
For international degrees, you must provide US degree equivalency verified by a nationally recognized credential evaluation service.
Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery Collage and may have earnings restrictions, per state law.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or HRSTM@montgomerycollege.edu. We require at least two weeks advance notice to enable us to provide the requested accommodation.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is a tobacco-free and smoke-free workplace.