Under the direction of the Director of Auxiliary Services, organizes, coordinates, directs, and supervises District campus events; represents the District at weekend and off hours events supported my Campus Events; manages District recycling and waste management programs; manages District motor pool and transportation; acts as stadium manager for Marauder Stadium, AVC Baseball Stadium, and AVC Softball Stadium. This classification is part of the Confidential/Management/Supervisory Employee Group and is overtime exempt.

E = indicates essential duties of the position

• Oversees the organization, scheduling, coordination, and directs all aspects of college events, including athletic events, ASO events, outreach events, job fairs, seminars, conferences, meetings, ceremonies, and on- and off-campus performances. (E)
• Represents the District at events that take place on weekends and off works hours in which Campus Events provides services and supports. (E)
• Oversees the organization, scheduling, coordination, and supervision all aspects of public events in conformance with the California Education Code Civic Center Act. (E)
• Manages, coordinates, and assigns campus event requests, campus move requests, transportation requests, and other work order requests through the Onuma work order system. (E)

• Oversees the development and execution of pre-event financial estimates, facility use contracts, and post-event settlements; coordinates appropriate insurance requirements. (E)

• Develops, implements, and applies approved usage fees for facility use and damages; coordinates with Fiscal and Financial Services to ensure correct billing and collection of fees. (E)
• Leads, manages, assesses, selects, trains, schedules, and supervises campus events staff classified professionals (fulltime and parttime), hourly employees, consultants, student workers, and volunteers. (E)

• Coordinates with various District departments for event support; collaborates with outside entities such as: event users, emergency services, catering services, event support services, and regulatory agencies. (E)

• Oversees development, organization, and publication of the campus events calendar; and event policies and procedures. (E)
• Coordinates all facility needs as the Stadium Manager of Marauder Stadium, AVC Baseball Stadium, and the AVC Softball Stadium; including coordination of facility security, access, functionality, cleanliness, care and maintenance of equipment and systems, facility maintenance, and operational integrity. (E)
• Coordinates, schedules, and performs campus relocations and rearrangements with Facilities Planning and Campus Development department. (E) 
• Performs physical tasks as required to meet event deadlines and life/safety requirements and assist with the setting up and tearing down of all special events. (E)Prioritizes, organizes, schedules, coordinates, supervises the District transportation operations including vehicle fleet scheduling and maintenance. (E)

• Assesses, selects, trains, and supervises personnel for District transportation drivers with knowledge of Department of Transportation (DOT) regulations. (E)

• Implements and maintains budget and contracts necessary to maintain and operate vehicle fleet; develop vehicle replacement plan to meet regulatory requirements and District needs. (E)
• Develops, maintains, and distributes transportation policies, processes, procedures and roles and responsibilities as required. (E)
• Organizes, coordinates, and supervises, the District recycling and waste management program and maintains compliance with state regulations. (E)
• In coordination with Facilities Services supervisors, manages and supports all Facilities Services department security and safety related issues and corrective plans with Campus Security, District Risk Manager, and others as needed. Participates on District Safety Committee as Facilities Services department representative. (E)
• Oversees development of department and event budgets in coordination with the requestor. (E)
• Maintains inventory of department equipment and supplies.

• Develops specifications for supplies and equipment, solicits quotes, and coordinates purchase or lease of items. (E)
• Interprets and administers applicable sections of the collective bargaining agreements. (E)
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

Sufficient education, training and/or work experience to demonstrate possession of the following:

• Two years* college-level coursework in Business or related field; and four (4) years of increasingly responsible experience in scheduling and coordinating facilities/operations or performing arts events, including two (2) years in a lead or supervisory capacity.

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