Accounts Receivable Specialist
- El Paso Community College
- Location: El Paso, Texas
- Category: Admin-Business And Financial Management
- Posting Date: 03/01/2021
- Application Deadline: Open until filled
Responsible for processing the billing, collection, and reconciliation of individual student, staff, and agency accounts.
Analyze transactions affecting students' and agencies' accounts. Verify amounts on individual and general ledger accounts. Adjust data to correct sub-ledger and general ledger accounts, maintain statistical spreadsheet on receivable and related activities.
Verify grant and receivable coding supported by external contracts, purchase orders, internal memos, correspondence and letters of credit affecting departments such as Academic and Continuing Education, Financial Aid, Registrar, and financial reporting. Interact with all related Banner modules in identifying amounts, awards, and revenue transactions.
Process journal entries, billing charges, payment adjustments and vouchers on overpayments in integrated system. Research records, interact with Tuitions, Registrar, Continuing Education, Financial Aid, Accounts Payable, Counseling, Cashier and General Accounting to verify transactions. Compare cashier receipts batch against sub-ledger database.
Assign detail codes on Banner System for scholarships, grants, and financial aid requests on special processes for registration purposes. Process continuing education and academic registration for students requiring special coding. Verify calculation of awards to specific grants on billing and invoices distributed to agencies and other source reconciliation.
Generate detailed spreadsheets on agency accounts receivable for collection purposes. Process Schedule Revision Forms on database to ensure correct posting of revenue to District's general ledger. Process journal entries on electronic deposits affecting Treasury Fund. Process invoices to agencies through compilation and verification of documents, process payments received to agencies receivables on Banner.
Assess charges accordingly to loan receivables, return checks. Process miscellaneous transaction to student accounts. Disseminate information on policies and procedure of Federal, college, and departments. Distribute correspondence, financial aid and student refund checks, flag accounts for special conditions such as uncollectible, turnover, bankruptcy, and other departmental requests.
Prioritize workload according to deadline on receivables. Process and distribute payout checks released from receivables. Assign special codes on Banner Detail Code along with related general ledger set up affecting revenue and expenses as well as receivables.
Perform other duties as assigned.
1. Associate's degree and three (3) years of related experience.*
NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.
2. Experience with receivables and collection processes and reconciling accounts.
3. Effective organizational, time management, and interpersonal skills.
4. Ability to maintain confidentiality of work related information and materials.
5. Ability to multi-task.
6. Effective oral and written communication skills.
7. Experience performing data entry.
1. Job will require working irregular hours including evenings and weekends.
- An equivalent combination of education and experience is as follows:
a. Related experience beyond the minimum required may be used to substitute for up to one-half of the minimum education requirements at a 2:1 ratio.
b. Education beyond the minimum required may be used as a substitute for up to one-half of the minimum experience requirements at a 2:1 ratio.
COPIES OF ACADEMIC TRANSCRIPTS MUST BE SUBMITTED by mail, scanned/uploaded with the application, or hand delivered. CURRENT EMPLOYEES ARE ALSO REQUIRED TO SUBMIT THEIR TRANSCRIPTS WITH EACH SUBMITTED APPLICATION; TRANSCRIPTS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE. APPLICATIONS SUBMITTED WITHOUT TRANSCRIPTS WILL NOT BE CONSIDERED. Only documents stating 'Transcript' or 'Unofficial Transcript' will be accepted. Other documents (Degree Audit, Degree Summary, Program Summary, etc.), submitted in lieu of transcripts will not be accepted. Transcripts must be received within one week following the closing of the posting.
Please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy.
A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on-line with the application form or forwarded to the Human Resources Department at the address shown above.
Copies of transcripts should reflect completed coursework and conferred degrees. All academic coursework and degrees must be from a regionally accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation).
Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by an acceptable translator. Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework by an agency certified by the National Association of Credential Evaluation Services (NACES) or granting institution if accredited by one of the regional accrediting bodies such as Southern Association of Colleges and Schools.
Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.
In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.
The El Paso County Community College district is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk and use hands to finger, handle, or feel. The employee is occasionally required to lift or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.