CLERICAL TECHNICIAN II
- Victor Valley College
- Location: Victorville, California
- Category: Admin-Student Affairs and Services
- Posting Date: 06/08/2021
- Application Deadline: Open until filled
THIS POSITION IS ASSIGNED TO THE ACCESS DEPARTMENT
Categorically Funded Position
(continued employment is subject to availability of funds)
Under the direction of an area administrator perform a wide variety of skilled administrative, secretarial, and technical clerical duties in support of the administrator and the department's personnel, programs and services.
Clerical Technician II incumbents perform a wide variety of skilled administrative, secretarial, and technical clerical duties to support an administrator and the department's programs and services. Incumbents in the Clerical Technician I classification perform a variety of responsible technical clerical duties to support an assigned department with little responsibility for the administrative/secretarial support of an administrator.
Perform skilled administrative and secretarial duties and assist the supervisor with a variety of technical clerical and routine administrative duties; perform technical administrative duties to support department program and services. E
Coordinate activities of assigned office between the supervisor and staff, the public or other District officials; schedule and coordinate the activities of other personnel in assigned office as required.
Review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; maintain confidential records and files; compose routine correspondence independently or from brief oral instructions from the supervisor. E
Operate computer equipment for the preparation and maintenance of a variety of documents, correspondence, reports and related materials; operate a variety of standard office equipment; utilize word processing or other software as required by the position. E
Collect and compile statistical and financial data and other information for inclusion into special and periodic reports; compose reports, letters and other written materials as directed. E
Run a variety of queries on student database system related to student grades, registration and class enrollment; distribute to faculty and staff as needed; input and maintain data in database; provide enrollment progress updates to management. E
Monitor student documentation to ensure students are eligible for participation in various College programs and services; contact students and follow up on issues relating to continued student eligibility.
Provide assistance and troubleshooting for District online records and registration system as assigned; reset user IDs and passwords for students and faculty; assist faculty to input grades into the system; instruct and guide students through registration and payment processes and other related services available through online system. E
Communicate information in person or by telephone where judgment, knowledge and interpretation of departmental policies, procedures and regulations are necessary; communicate with and assist students, faculty, parents and the general public.
Assist in monitoring budget and expenditures and maintaining financial records; order and maintain office supplies and other materials. E
Develop flyer's, bulletins and other informational pieces to notify the College and the public of departmental events, operations, programs and services.
Receive, open and distribute mail; receive visitors, arrange travel, schedule appointments, answer telephone calls and refer to appropriate staff members.
Train and provide work direction to others as assigned; ensure timesheets are accurately and timely sent to Payroll.
Provide other technical departmental assistance as required.
Establish and maintain positive staff and public relations.
Arrange and schedule a variety of meetings and conferences.
Perform related duties as assigned.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college level course work in business, secretarial science or related field and four (4) years of responsible secretarial and clerical experience.
WORKING ENVIRONMENT AND PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Normal Office Environment:
While performing the duties of this job the employee is regularly required to use hands to type or handle materials, sit and view a computer monitor for extended periods of time, and hear and speak to communicate and provide information to others. The employee is occasionally required to reach and bend, and lift, carry, push, or pull up to 35 pounds. While performing the duties of this job, the noise level in the work environment is usually quiet.
Incumbents may be exposed to contact with dissatisfied or abusive individuals.
Knowledge and Abilities:
Correct operations, procedures and methods of department to which assigned.
Modern office practices, procedures and equipment.
District organization, operations, policies and objectives.
Financial and statistical record-keeping techniques.
Modern database and spreadsheet programs.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Receptionist and telephone techniques.
Perform a wide variety of secretarial, technical, and clerical duties in support of assigned administrator and department.
Assemble diverse data and prepare clear and concise reports.
Maintain complex and varied files and records.
Learn, apply and explain policies, procedures, regulations and other guidelines of departmental operations.
Type at 60 words net per minute from clear copy.
Interpret and apply specific rules, policies and procedures of the office or program to which assigned.
Operate a variety of office equipment such as a copier and facsimile machine.
Operate a computer terminal to enter data, maintain records and generate reports.
Provide effective customer service including a high level of sensitivity, tact and patience.
Establish and maintain cooperative and effective working relationships with others, including those from diverse academic, socioeconomic, cultural, ethnic and disability backgrounds.
Provide work direction and guidance to others as assigned.
Work confidentially with discretion.
Assist with budget development and control.
Work independently with little direction.
Communicate effectively both orally and in writing.
Meet schedules and time lines.
Prepare reports, correspondence and related materials.
THIS POSITION IS A FULL-TIME, (12) MONTH, $45,276.00 ANNUALLY (LEVEL 12 OF THE CLASSIFIED SALARY SCHEDULE).
Appointment to this position is subject to availability of funds. *Salary Schedule subject to change.*
Campus hours are 7 a.m. to 10 p.m., Monday through Friday, and some weekend classes. The current hours of this position are Monday through Friday 8:00 a.m. to 4:30 p.m., with some possible evenings and weekends. Hours of employment are subject to change based on student or departmental needs.
To be considered a candidate for this position, all materials required should be received in the Victor Valley College Office of Human Resources by the First Review Date. Application materials may be accepted after this date, however, if a file is not complete by the First Review Date, the application may not be considered by the Screening Committee.
You may check your status at any time by logging into Victor Valley College Online Application Site at http://agency.governmentjobs.com/vvc/ with your username and password.
It is the applicant's responsibility to ensure that all requested materials are received. All material included in the application packet become District property, will not be returned, and will not be copied.
All information qualifying an applicant for the position must be included on the Victor Valley College application. To assist the District in determining whether an applicant meets the minimum requirements, descriptions of an applicant's present and past job duties should include details pertinent to the position for which he/she is applying.
Applicants may be notified by email during any phase of this recruitment regarding status.
Resumes will be accepted with applications. Please note that the information provided on the application must be complete and will be the only information used to determine qualifications for the position. Please take this requirement very seriously. If it is unclear whether an applicant meets the minimum qualifications for the position from the application, that applicant will be disqualified.
Candidates wishing to apply for more than one position must apply for each position separately.
A complete file consists of all of the following:
1. Completed electronically signed Victor Valley College application
2. Copies of college transcripts showing college coursework. (If you are using additional experience in lieu of educational requirements, please attach a document stating as such to the transcript attachment type or you will not be able to complete your application) NOTE: Degrees must be from an accredited institution. It is the responsibility of the candidate to include U.S. evaluations of non-U.S. transcripts with their application.
Victor Valley College is an Equal Opportunity Employer. Victor Valley College prohibits sexual harassment and assures that all employees will enjoy equal opportunity regardless of race, color, religion, marital status, sex, sexual orientation, national origin, age, disability, or status as a veteran. Employment acceptance or rejection shall be based on job-related qualifications.