Coordinator, Flea Market
- Foothill-De Anza Community College District
- Location: Los Altos Hills, California
Admin-Business And Financial Management
Admin-Other Administrative Positions
- Posting Date: 10/28/2021
- Application Deadline: Open until filled
Initial Review Date: 11/11/21**
**Any complete applications received after the review date will only be forwarded to the hiring committee at their request.
Salary Grade: C1-46
Starting Salary: $4,710.26 (per month) plus benefits
Full Salary Range: $4,710.26 - $6,310.57 (per month)
The Foothill-De Anza Community College District is currently accepting applications for the classified position above.
Foothill – De Anza Community College District Mission Statement:
The mission of the Foothill–De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.
De Anza College Mission Statement:
De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.
De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college’s Institutional Core Competencies:
• Communication and expression
• Information literacy
• Physical/mental wellness and personal responsibility
• Civic capacity for global, cultural, social and environmental awareness
• Critical thinking
Under the direction of the Dean of Student Development & EOPS, the Flea Market Coordinator will oversee and provide on-site leadership to student staff and vendors on Flea Market days of operations; Ensure excellent customer service to Flea Market vendors and patrons; Oversee the DASG Bike Loan Program; Maintain office operations during the work week as assigned; Work collaboratively with the Faculty Director of College Life to assist in developing goals, objectives, and procedures relative to the Flea Market and its operations. This position will require the incumbent to work the first Saturday of every month from 5:00 am to 4:00 pm with the possibility of working additional weekends to serve as the primary lead of the Flea market.
Under general supervision, coordinates, organizes, and oversees flea market and related programs and operations; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or managerial staff. Exercises no direct supervision of staff.
This is a coordinator class responsible for planning, organizing, and coordinating flea market and related programs, services, activities, and events. The duties involved include the implementation of goals and objectives and oversight of budget, performance, reporting, and accountability. Positions perform the full range of duties assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
- Plans, organizes, and coordinates flea market and related programs, services, activities, and events; provides direct oversight for on-site flea market operations.
- Participates in the planning, development, and implementation of goals, objectives, policies, and procedures for assigned programs, including incorporating regulatory updates and technological advancements, as appropriate.
- Receives, approves, and processes vendor applications by verifying resale permit validation and processing application and monthly payments.
- Performs cashiering and accounting duties such as preparing cashier sales reports, reconciling bank deposits, monitoring and controlling accounts receivable balances, maintaining vendor accounts, and processing reimbursements; ensures collection and security of monies according to established policies and procedures.
- Coordinates program budget tracking and reconciliation processes; monitors and tracks expenditures and revenues; processes purchase orders and invoices; orders and monitors supplies; verifies budget and account codes; develops budget reports.
- Recruits, hires, and provides direction, training, orientation, and guidance to assigned student workers; plans, schedules, prioritizes, and assigns work; reviews and controls quality of work; explains and provides guidance on College policies and procedures; and reviews and approves timesheets.
- Plans, coordinates, and implements program marketing and outreach efforts.
- Serves as advisor and provides staff support to flea market committee, including scheduling meetings, compiling agenda items and supporting documentation, reviewing meeting minutes, and maintaining information on committee decisions and actions.
- Organizes and maintains accurate and detailed files and records, verifies accuracy of information, researches discrepancies, and records information.
- Responds to inquiries and requests for information; interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries and requests.
- Performs related duties as assigned.
- Cashiering, accounts receivable, and customer service procedures and techniques.
- Applicable federal, state, and local laws, rules, regulations, ordinances, and District policies and procedures relevant to assigned area of responsibility.
- Record keeping and filing systems and methods.
- Principles and practices of data collection and report preparation.
- Principles of providing supervision and training.
- Basic business arithmetic and bookkeeping.
- Methods of preparing and processing various records, reports, forms, and other documents specific to assigned program, department, or division.
- Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for providing a high level of customer service by effectively dealing with the public, students, and District staff, including individuals of diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation.
- Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
- Assist in the development of policies, procedures, and work standards for assigned areas of responsibility.
- Develop, implement, and coordinate assigned services in an independent and cooperative manner.
- Evaluate and recommend improvements in operations, procedures, policies, or methods.
- Perform detailed cashiering, accounting support, and customer service work accurately and in a timely manner.
- Interpret, apply, and explain applicable federal, state, and local laws, rules, regulations, ordinances, and District policies and procedures relevant to assigned area of responsibility.
- Prepare clear and concise reports, correspondence, and other written materials.
- Maintain accurate databases, records, and files.
- Plan, organize, schedule, assign, train, and review the work of assigned staff.
- Perform arithmetic and financial computations accurately.
- Organize own work, set priorities, and meet critical time deadlines.
- Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
- Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
- Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to an Associate’s degree from an accredited college in accounting, business administration, or a related field AND three (3) years of cashiering or technical accounting experience including customer service experience or event coordination experience including cashiering or budget experience.
Licenses and Certifications:
Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.
Must possess mobility to work outdoors in the field; strength, stamina, and mobility to perform light physical work, to operate a computer, and to operate a motor vehicle and to visit flea market and various District sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 30 pounds with the use of proper equipment. Reasonable accommodations will be made for individuals on a case-by-case basis.
Employees work in an outdoor environment and are exposed to moderate to high noise levels, cold and hot temperatures, inclement weather conditions, dust, fumes, and allergens, chemicals, and hazardous physical substances and fumes.
- A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
- A cover letter addressing your qualifications for the position.
- A current resume of all work experience, formal education and training.
If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.
Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html
CONDITIONS OF EMPLOYMENT:
Position: Full-Time, Permanent, 12-months per year
Starting date: As soon as possible upon completion of the search process.
Schedule: MTWTHF + 1 Saturday per month
Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.
For more information about our application process contact:
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022