Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.

SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.

Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

SUMMARY DESCRIPTION
Under direction of the Center Dean or designee, perform a wide variety of difficult and highly complex administrative and secretarial duties in support of a full service Education Center, including support in the areas of academic affairs, student affairs, business affairs, human resources, and community outreach; support an administrator with a broad level of responsibility and serve as liaison between the administrator and the general public, faculty, students, staff, and other campus and community officials; representing the Center Dean, coordinate and implement ongoing operations and activities of the assigned Education Center with minimal direction; provide administrative support to faculty, staff, and students at the assigned Education Center. 

DISTINGUISHING CHARACTERISTICS
The Education Center Coordinator is an advanced level classification, requiring significant experience and understanding of the operations and activities of an Education Center and its relationship with the main campus. Incumbents independently perform the full range of complex administrative support, secretarial and clerical duties, and student services support for a full service Education Center, serve as key contact in the Administrators absence, and exercise sound judgment in recognizing and making decisions within their scope of authority. Incumbents at this level must be fully aware of the Districts operating policies and procedures. This classification reports to and is the primary position supporting a Dean level administrator. 

EDUCATION AND EXPERIENCE
Any combination equivalent to: two years college-level course-work in Business Administration or a closely related field.
AND 
Four (4) years of increasingly responsible experience providing high level administrative support in an environment with frequent public contact, preferably in an educational environment.  

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

• Operational characteristics, services, and activities of the functions, programs, and operations of a full service Education Center. 
• Work organization and office management principles and practices. 
• Principles and techniques of customer service and public relations. 
• Principles and procedures used in complex, inter-related record keeping. 
• English usage, grammar, spelling, punctuation, and vocabulary. 
• Oral and written communication skills. 

• Perform difficult and complex administrative and secretarial tasks. 
• Use sound judgment in recognizing scope of authority. 
• Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. 
• Interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. 
• Adapt to changing technologies and learn functionality of new equipment and systems. 
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Work independently with very little or no direction. 
• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students. 
• Communicate clearly and concisely, both orally and in writing. 

ESSENTIAL DUTIES

1. Serve as primary administrative support to assigned Center Dean or designee; serve as liaison and key contact for the Center in the absence of the administrator; perform a wide range of complex secretarial, administrative, and clerical assignments, relieving the administrator of a variety of technical details; provide staff support to other employees as needed. 
2. Coordinate, schedule, oversee, monitor, and participate in all levels of administrative support services for the Education Center; schedule classrooms, lab, meeting rooms and other facilities used for education, District, or community events. 
3. Provide information and assistance in person, electronically, or via telephone regarding the assigned Education Center, established practices, programs, policies and procedures to faculty, staff, administrators, students, and the general public; exercise sound judgment, diplomacy, and discretion in handling matters of a sensitive and confidential nature. 
4. Provide assistance to Administrator in the preparation and administration of program budget; assist in preparing cost estimates for budget recommendations; assist in preparing and submitting justifications for budget items; allocate funds to proper budget codes; monitor and track expenditures in a timely manner; provide regular budget reports to Administrator for control of expenditures; assist in resolving budget issues and problems; process budget/expense transfers; recommend budget revisions. 
5. Coordinate and participate in the preparation of all Governing Board agenda items and supporting documents; ensure all District timelines, guidelines, and legal requirements are met. 
6. Coordinate special events/activities with District staff, faculty, student organizations/clubs, and outside organizations; meet with clients to determine and assess needs; facilitate coordination of logistics; communicate facility needs to appropriate District department. 
7. Provide technical and administrative assistance in the various functional activities of the Center as needed, including but not limited to student services and academic services; participate in cross training activities to expand breadth of knowledge and skills to facilitate smooth and uninterrupted service to students and the general public. 
8. Provide support to the instructional programs and operation of the Education Center; assist new instructors with materials and information; prepare bulletins and memos for faculty packets; distribute keys and copy codes; prepare roster check-in list; monitor and assure timely collections of attendance and registration opening day, census, and grade rosters; assign classrooms as necessary; receive complaints; resolve issues or refer to appropriate personnel according to established procedures. E 
9. Assist in the preparation and development of class schedules, class locations, and work assignments for publication; provide assistance in the processes for development of new course/curriculum and/or program offerings in keeping current programs up-to-date; assist in processes and procedures to facilitate submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines; assist in processes related to student evaluations, peer evaluations, and classroom visitation for faculty.

SALARY SCHEDULE: Classified Bargaining Unit
 

 PHYSICAL DEMANDS AND WORKING ENVIRONMENT
 
 This is a non-telecommuting position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

TENTATIVE TIMELINE: Any application received after the deadline is not guaranteed a review.

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date, including a current resume, and unofficial transcripts showing awarded degree(s) and completion date, as well as any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position. Failure to submit supporting documentations may result in an incomplete application.

A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).

American with Disabilities (ADA):

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at (619) 482-6395.

Equal Employment Opportunity:

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, SWCCD will make reasonable accommodations for individuals with disabilities.

SWCCD shall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.


Notice of Availability of the Annual Security Report:

SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.


Drug and Alcohol Abuse Prevention Plan (DAAPP):

More information about the DAAPP, including the Biennial report and additional resources can be found in the Drug and Alcohol Abuse Prevention Program website.