Job Description

Job Description

Montgomery College, Rockville Campus, has an immediate need for a Full-time Executive Associate II who will report to the Vice President for Workforce Development & Industry Partnerships.  The work schedule is

Monday – Friday; 8:30 am – 5:00 pm. This is a Non-Bargaining, Exempt, Grade 27 position. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, belonging, and inclusiveness. This position is currently eligible for telework 1 (one) day a week. This eligibility is subject to change based on the needs of the unit.

Duties include but are not limited to:

• Serve as confidential aide to a senior level administrator.
• Independently plan and carry out complex administrative, secretarial and technical support for executive staff and coordinate special events in a high-profile environment.  
• Manage office functions, prioritize tasks, and delegate work to others.
• Ensure office coverage.
• Transmit and explain policies, procedures, directives, etc. to staff members, other organizations, and the public.
• Provide training to staff or student workers.
• Perform a wide variety of complex administrative support duties. Receive and screen phone calls, draft correspondence, flyers, reports, etc.
• Act as initial point of contact for the administrators office, direct calls and walk-ins to appropriate staff or departments.
• Facilitate the resolution of complaints from students, parents, and the general public. Act as a liaison between the administrator and department/office staff, other College staff, outside organizations, and others.
• Maintains supervisors calendar and the scheduling of conference space.
• Attend meetings, taking summary notes and distributes notes and minutes and follow-up on decisions and actions taken at meetings.
• Represent the supervisor, or department at committee meetings, work groups, College, and other events as assigned. Order supplies through various vendors.
• Maintain and update tracking system for files, correspondence, or issues requiring immediate attention and follow-up.
• Research files and records and compile data, memos, notes, and weekly, monthly, and annual reports for supervisors review and/or signature.
• Develop procedures, forms, etc. for administrative support operations. Review support operations and make effective recommendations to improve efficiency.
• Conduct research and produce comprehensive documents, reports, and presentations for senior level staff or governing bodies.
• Coordinate unit projects and maintain timelines.
• Prepare contracts and monitor departmental accounts and unit budget/expenditures, including verifying invoices and reconciling purchase card statements for approval by the account manager.
• Coordinate/complete year-end financial close out process.
• Perform other duties as assigned.

Required Qualifications:

• Associate degree in business administration or related field or the equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
• Five years of increasingly responsible experience performing complex secretarial, technical, and administrative work with at least three of those years in support of a leadership position that entails office management, account management or budget preparation, and/or event coordination.
• Experience in preparing comprehensive reports, documents, projects, and presentations.
• Proficiency in personal computer software, office applications, presentation tools, and desktop publishing.
• Strong ability to prioritize and manage multiple projects efficiently.
• Strong verbal and written communication skills, including the ability to prepare accurate. correspondence, maintain confidentiality, and participate in committees or special projects.
• Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship.

Hiring Range: $63,375 to $82,376/annual.  Initial salary placement for new hires falls between the minimum and midpoint of the range and is based on relevant candidate experience and internal equity.  The maximum salary for this position is $101,377/annual.

Application Process:

• Click Here to apply online
• Online applications must be received by March 28, 2025
• For consideration, you must: (optional)

  Include dates of employment in your application or attachment;

  Submit a cover letter along with an un-official copy of your transcripts from your highest degree earned.

For degrees earned outside of the U.S., a copy of your education equivalency, conducted by a nationally recognized evaluation service, must be included in your application.

As a condition of employment, the following are required at the time of hire:

• Successful completion of a background check and degree verification (if applicable).

• Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery College and may have earn​ings restrictions, per state law.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or HRSTM@montgomerycollege.edu.  We require at least two weeks advance notice to enable us to provide the requested accommodation.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is a tobacco-free and smoke-free workplace.

Closing Date

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