Primary Purpose

Description of Essential Functions

• Assists with ensuring financial aid systems and processes are compliant with institutional, state, and Federal Title IV aid regulations. Designs and develops automated processes to support internal audit, assessment, and support end user reporting needs.
• Hires, supervises, directs, and evaluates staff in the Financial Aid Department. This includes evaluating performance and initiating disciplinary action when needed, responding to employee complaints, and effectively recommending various personnel actions.
• Provides leadership in the development of department goals and objectives. Manages department budgets and authorizes expenditures with the collaboration of the Dean of Financial Aid and Registration Services.
• Provide ongoing training and professional development for financial aid, advising, business office and first stop staff.

• Responsible for administering all Federal, State, and Institutional aid programs.
• Administer financial aid packaging for all qualified applicants in accordance with federal, state, and institutional policies.
• Counsels and determines eligibility for students and parents in regard to all aspects of financial aid programs offered through the college, including application procedures, requirements of eligibility, and responsibilities associated with the acceptance of aid.
• Coordinates with Athletic Department to perform yearly NWACC audit of tuition waivers.
• Administer Return of Title IV (R2T4) processes.
• Monitor all expenditures of federal, state, and institutional funds for compliance with federal and state regulations.
• Reconciles student receivable accounts with the Business Office.
• Develop cost of attendance as required by federal Pell regulations.
• Develop and maintain a policies and procedures manual. Create policies and procedures to ensure campus Official Cohort Default rate stays below the threshold. Develop written financial aid materials as needed.
• Investigate and resolve challenges that arise due to submitted issues and incomplete or fraudulent responses or documentation.
• Reporting to the Oregon Office of Student Access and Completion: report all disbursements, ongoing reporting to determine eligibility, and any requests from OSAC regarding policy issues or changes.
• Prepare all responses to federal, state and independent auditing agencies and act as liaison with all outside agencies related to financial aid.

• Responsible for all data exchanges between PF and Jenzabar (EX).
• Responsible for sending all financial aid originations and disbursements via EdConnect to COD. Receive all ISIRS, corrections, student loan data, etc. via EdConnect. Troubleshoot any technical issues I may have with the system.
• Solely responsible for the annual setup and programming of PowerFAIDS, while ensuring students are able to remain informed about their eligibility for financial aid by developing and directing the PF system for collecting and evaluating applications.
• Responsible for reviewing and revising the programming within PF, which affects awarding and letter generation.
• Responsible for maintaining standards for functional users of the database to ensure integrity and consistency of data.
• Maintains the Financial Aid module (FAMS) in Jenzabar EX. Ensures that the system is used effectively and the proper staff have access and are trained.

• Participate in regional and statewide professional committees.
• Attend meetings and training sessions for professional development

Required Knowledge, Skills and Abilities

• Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter. Ability to effectively communicate orally with groups and/or individual, and deal with peers, the public and the community in a positive, empathetic, and professional manner.
• Ability to work effectively with populations representing diverse social, economic, cultural, ideological and ethnic backgrounds, life experiences and abilities, including community members, students, faculty, and staff.
• Ability to follow established procedures and work independently to accomplish those procedures.
• Ability and willingness to manage a flexible work schedule with self-discipline, including travel, various hours and possible weekends/evenings, as well as work days at other college locations.
• Exhibit a high level of computer literacy, sufficient to use software such as email, word processing, spreadsheets, and databases to produce correspondence, documents, and reports. Ability to use Internet, Microsoft Outlook, Word, and Excel as needed.
• Ability to follow established college and department procedures and work independently to accomplish those procedures. Ability to implement general directives and Board policies in the assigned areas of responsibility. Ability to explain established policies and procedures using judgment and diplomacy.
• Ability to plan, organize, and carry out activities independently. Strong time management skills to support efficient work production and meet deadlines.
• Knowledge of principles and practices of supervision and training. Ability to develop others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.
• Models and ensures diversity and cultural competency (respect, inclusiveness, reflecting, valuing, and welcoming cultural differences) in all position responsibilities regardless of race, ethnicity, religion, gender, social class, sexual orientation, ability, nationality, age, language, origin, or employment status
• Demonstrated commitment to high quality student services programs designed to help students identify and meet their educational goals.
• Ability to maintain professionalism, confidentiality, and objectivity under constant pressure and crisis situations. Ability to work with time deadlines and a high level of accuracy using independent judgement in determining college and student eligibility.
• Clear understanding of the role of registration and student records in protecting the integrity of the academic record. In-depth knowledge of FERPA and records security.
• Expert knowledge of the administration of federal financial aid programs, processes, and regulations, with such knowledge maintained through regularly attending industry workshops and webinars, monitoring agency updates, and engaging with financial aid peers at state and national levels.
• Knowledge of computerized student information systems, computer applications in admissions/registrar services, related technologies, and experience with systems development, implementation, and enhancement.
• Ability to develop and apply flexibility, resourcefulness, and creative approaches to solve problems with an understanding of the institution-wide systems.

• Jenzabar and PowerFaids experience
• Supervisory experience in a higher education setting

Additional Job Information

Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.

For assistance with this, please email hr@socc.edu. For technical assistance with your application, please call (855) 524-5627.

Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.

Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement.

The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
  • You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/