Monday- Friday 7:30 a.m. – 4:00 p.m.
Days and hours of employment may change depending on District needs.

$5,235.75 – $6,691.03 monthly.
Successful candidate will start at step 1 except in cases where District deems appropriate.

About Rio Hondo College

Rio Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Rio Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.

Strengths

Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our Colleges 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.

Rio Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.

Rio Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.

Rio Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelors degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team, top-notch athletic teams, student leadership opportunities, travel abroad experiences and more.

In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Rio Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.

Under the direction of an administrator or manager, develops, edits, and maintains the master course schedule for classes; plans, prioritizes, and secures classrooms, as assigned; performs a variety of specialized administrative responsibilities including but not limited to updates and maintains instructor load sheets, coordinates class schedules, prepares and orders printing of class schedules and/or brochures, prepared the online class schedule in the District-Designated software.

1. Enters, reviews, and verifies course schedule codes; ensures course calculations and scheduling patterns are accurate and complete in the appropriate District-designated software products. E
2. Reviews, edits, and audits class and student data; identifies and resolves coding or class schedule errors to ensure maximum Full Time Equivalency (FTE) and identifies data entry or calculation errors, and makes corrections, as needed District-designated software products. E
3. Records, reviews, and collects original submitted instructor load sheets and distributes copies to Human Resources; reviews entries and calculations to ensure the accuracy of instructional loads per the faculty contract terms; identifies and resolves data entry errors and discrepancies, verifies appropriate coding is referenced; ensures all load sheets are collected and processed for payroll in a timely manner District-designated software products. E
4. Updates and maintains class schedule and course catalog; makes changes, corrections, deletions, and additions based on needs of the District or instructional unit; reviews changes and updates with the Catalog Committee and/or Division Deans in preparation of the schedule for posting on the Web and public distribution. E
5. Establishes and maintains new master course record numbers, master course record file data base, and verifies class size limitations. E
6. Prepares and generates standard and ad-hoc reports including but not limited to faculty
load, class schedules, student transcript, and registration, as directed. E
7. Reviews various reports including but not limited to positive attendance, census, and daily
attendance; audits and edits reports to ensure accuracy that may affect the student
registration process. E
8. Reviews Management Information Systems (MIS) report each semester; identifies reasons why
class sections have been rejected by the Chancellors MIS Office; makes corrections as
needed District-designated software products. E
9. Generates and reviews Directed Study assignments in the appropriate software/forms;
verifies repeatability of the course and instructor load calculations; communicates pay
confirmation to HR, Division Deans, instructors after grades are completed and submitted
per semester. E
10. Performs various administrative activities in support of Instructional Operations; updates
and maintains communications, memoranda, forms, and documents related to the area of
assignment. E
11. Prepares and generates standard reports; audits and verifies entered data; makes
corrections as needed. E
12. Receives, reviews, and processes requests for external consultant or contracted services
forms for fee-based seminars, workshops, and classes. E
13. Performs a variety of clerical and administrative duties in support of the departments dayto-
day activities and/or operations including but not limited to greets and directs visitors,
answers phone calls, responds to callers, and directs incoming phone calls; opens, screens,
and distributes mail and correspondence; photocopies documents and requests
duplication services; ensures maintenance and repairs of assigned work areas, facilities, or
equipment; enters various requests for services from IT, Facilities, and Maintenance;
contacts vendors for equipment service, when needed; follows-up with vendors to ensure
satisfactory completion or requests; may perform simple repairs or maintenance standard
office equipment. E
14. Performs related duties that support the overall objective of the position.

The Americans with Disabilities Act (ADA) requires us to identify the essential (E) duties/functions of the position. We have indicated those duties with an E on the job description.

KNOWLEDGE OF:
• District and college policies, procedures, rules, and regulations related to the area of
assignment.
• California Education Code and Title V as it relates to the area of assignment.
• Federal Educational Rights and Privacy Act (FERPA).
• District policies and procedures regarding curricula and instructional programs offered by
the District.
• Federal, state, and local laws, codes, and regulations and District policies and practices
pertinent to the area of responsibility.
• Research methods and data analysis techniques.
• Record-keeping, filing, file sharing, and filing system methods and techniques.
• Effective communication skills both verbally and in writing.

• Computer software programs, applications, databases, and Enterprise Resource Planning (ERP) systems; computer hardware and peripheral equipment related to the area of the assignment.
• Instructor loads and appropriate coding practices.
• Best practices and procedures on use of various office equipment.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Effective communication techniques and interpersonal skills using tact, patience, and courtesy.
• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

ABILITY TO:

• Independently perform the essential responsibilities of the position.
• Understand and apply District and department policies and procedures.
• Integrate local, state, and federal laws and regulations.
• Department and/or program policies and procedures.
• Read, understand, interpret, and apply rules, regulations, policies, and procedures.
• Read, understand, and interpret Faculty bargaining agreements.
• Understand and implement the laws, rules, and regulations related to curriculum development and scheduling.
• Apply California Education Code, Title 5, and the CA State Chancellors Office rules and regulations.
• Work collaboratively with administration, faculty, and support staff to complete class scheduling processes efficiently and with a high degree of accuracy.
• Provide information and guidance to District and college staff on schedule processes and procedures to encourage teamwork and cooperation.
• Develop and maintain complex records, files, and file sharing.
• Review, audit, and edit detailed class schedule information and identify errors, conflicts, omissions, and other issues with attention to detail and accuracy.
• Provide information and guidance to District and college staff on schedule processes and procedures to encourage teamwork and cooperation.
• Analyze problems and make informed decisions related to the area of assignment.
• Plan, organize, and prioritize workload to meet schedules and timelines.
• Prepare concise and accurate reports, correspondence, communications, and other documents related to the area of assignment.
• Organize and maintain a variety of records, files, and electronic or shared files/folders.
• Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
• Understand and follow verbal and written directions.
• Effectively communicate both verbally and in writing.
• Basic arithmetic computations with speed and accuracy.
• Utilize computer software programs, applications, and databases; computer hardware and peripheral equipment related to the area of assignment.
• Communicate with students, staff, and the public in person and via a variety of communication modalities using various technology resources.
• Establish and maintain effective and cooperative working relationships with those encountered in the course of work.

• Associate degree with coursework related to the area of assignment; AND
• Three (3) years of increasingly responsible experience involving the development of class schedules and associated responsibilities related to the area of assignment.
• Or, any combination of education and experience which would provide the required qualifications for the position.

• Possession of, or ability to obtain, a valid driver license.
• May be required to travel for various off-site meetings, trainings, conferences, and or events in support of the overall objective of the position.

Five (5) years of experience in developing class schedules.

The Scheduling Technician serves as the liaison and primary point of contact to coordinate, develop, and publish the Districts master schedule of classes; The Scheduling Technician performs the essential duties and responsibilities of the classification employing independent judgement with the Districts established policies and procedures; the incumbent has a thorough understanding of the Districts computer systems and databases and has developed strong and collaborative working relationships with administrators, support staff, Human Resources, Instruction, and various departments throughout the District and college community. The incumbent assists with the development of class schedules, course catalog information and details, classroom assignments, and instructor information.
The Scheduling Technician is distinguished from the Scheduling Technician – Continuing Education in that the latter classification performs the assigned responsibilities specific to Continuing and Contract Education Division of the District/college.

Physical Demands:
While performing the duties of this job, employees are regularly required to sit or stand for extended periods of time; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel, operate personal computers and other standard office equipment; and reach with hands and arms.

Specific vision abilities required by this job include close vision, ability to distinguish basic shades and colors and the ability to adjust focus.

Employees are frequently required to walk and stand and occasionally lift up to 20 pounds.

Mental Demands:
While performing the duties of this class, incumbents are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information and skills; perform highly detailed work on multiple, concurrent tasks; and interact with District, students, vendors and others encountered in the course of work, some of whom are dissatisfied or abusive.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, with constant interruptions, and the noise level may vary depending on activities of the office. Employees work in an environment with frequent contact with instructors and students.

Applications are currently being accepted for the Scheduling Technician. This is a Full-Time, 12 month position. Hours are Monday-Friday 7:30 a.m. – 4:00 p.m.

Applications must be submitted by 11:59 p.m. PT on the closing date.

Applicants must submit a complete online application that includes the items listed.

PAPER APPLICATIONS AND APPLICATION MATERIALS SENT VIA MAIL, FAX, OR EMAIL WILL NOT BE ACCEPTED.

NOTE THAT ALL CORRESPONDENCE, INCLUDING INTERVIEW INVITATIONS, WILL BE SENT VIA EMAIL.